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Council — 2023-12-07
0 New Item (Council) - CONSIDERATION OF ITEM NOT ON THE AGENDA
Resolution: Moved by Mayor Teresa Harding:
CONSIDERATION OF ITEM NOT ON THE AGENDA
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That in accordance with section 9.3.2 of Council’s Meetings Procedures Policy, Council grant permission for consideration of Item 7.1 titled Presentation of Petition – Stop the Odours from Swanbank Industries and allow Ms Tracy Butler to speak.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
At 9.07am Councillor Jacob Madsen arrived at the meeting room.
Mentions: Swanbank
7 New Item (Council) - Presentation of Petition
Resolution: Moved by Mayor Teresa Harding:
Presentation of Petition – sTOP THE ODOURS FROM SWANBANK INDUSTRIES
Moved by Mayor Teresa Harding:
Seconded by Councillor Paul Tully:
That the petition be received and referred to a future Growth, Infrastructure and Waste Committee to review the findings of the petition.
Mayor Teresa Harding proposed an amendment to the original motion as follows:
That the petition be received and referred to the Council Ordinary Meeting scheduled for 25 January 2024 for consideration.
The seconder of the original motion agreed to the proposed amendment.
Moved by Mayor Teresa Harding:
Seconded by Councillor Paul Tully:
That the petition be received and referred to the Council Ordinary Meeting scheduled for 25 January 2024 for consideration.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
Attachments
1. Tabled Petition - Stop the Odours from Swanbank Industries ⇨
8 . PresentATions and Deputations
Mentions: Swanbank
8 New Item (Council) - Presentation
Presentation
Mr John Dredge OAM (President) and Mr John King (Vice President) – Ipswich Railway RSL Sub Branch – presented a plaque to Ipswich City Council in support of the Vietnam Veterans City March.
Attachments
1. Speech from John Dredge OAM ⇨
9 . Public Participation
Nil
Mentions: Ipswich
10 New Item (Council) - Matters of Public Interest
10. Matters of Public Interest
2023 Year in Review – Mayor Harding
Attachments
1. 2023 Year in Review ⇨
10 . Declarations of Interest in matters on the agenda
COUNCILLOR ANDREW FECHNER
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 15.6 titled Report of Ipswich Central Redevelopment Committee.
The nature of the declarable conflict of interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.
Councillor Andrew Fechner came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while this matter is debated and the vote taken.
COUNCILLOR JACOB MADSEN
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 15.6 titled Report of Ipswich Central Redevelopment Committee.
The nature of the declarable conflict of interest is that Councillor Madsen was a former member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.
Councillor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while this matter is debated and the vote taken.
11 . Confirmation of Minutes
Mentions: Brisbane Street · Ipswich
12.1. Confirmation of Minutes - Council Ordinary Meeting - 23 November 2023
Resolution: Moved by Mayor Teresa Harding:
11 .1
Confirmation of Minutes of Ordinary Meeting
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
That the Minutes of the Ordinary Meeting held on 23 November 2023 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
12 . mayoral Minute
Nil
13 . Business Outstanding – including conduct matters and Matters Lying on the Table to be Dealt With
Nil
14 . Reception and Consideration of Committee Reports
15.1. Report of Growth Infrastructure and Waste Committee No. 2023(11) of 28 November 2023
Resolution: Moved by Mayor Teresa Harding:
15.1
Report of Growth Infrastructure and Waste Committee No. 2023(11) of 28 November 2023
Moved by Mayor Teresa Harding:
Seconded by Councillor Paul Tully:
That Council adopt the report of the Growth Infrastructure and Waste Committee No. 2023(11) of 28 November 2023 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
This block motion adopts all items of the Growth, Infrastructure and Waste Committee No. 2023(11) of 28 November 2023, as listed below, as resolutions of Council:
Growth Infrastructure and Waste Committee – item 1
Update Report - Response to Petition Request for Sound Barrier (Redbank Motorway Estate)
A. That the report be received and the contents noted.
B. That Council note that formal correspondence will be provided to the submitters referencing this report.
Growth Infrastructure and Waste Committee – item 2
Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2023(10) of 9 November 2023
That the Minutes of the Growth, Infrastructure and Waste Committee held on 9 November 2023 be confirmed.
Item 3 was resolved under delegation at the Growth, Infrastructure and Waste Committee of 28 November 2023.
Growth Infrastructure and Waste Committee – item 3
Temporary Local Planning Instrument 1/2023 - Resource Recovery and Waste Activity Regulation
A. That Council adopt Temporary Local Planning Instrument No. 1 of 2023 (Resource Recovery and Waste Activity Regulation) as included in Attachment 2, with an effective date of 11 December 2023, in accordance with the provisions of section 23 of the Planning Act 2016 .
B. That the Manager, City Design, be requested to attend to the relevant matters associated with the implementation of the temporary local planning instrument, including:
1. amending the relevant documents and Council databases;
2. placement of public notices of the temporary local planning instrument; and
3. forwarding notification of the adoption of the temporary local planning instrument to the Chief Executive of the Department of State Development, Infrastructure, Local Government and Planning pursuant to the provisions of the Planning Act 2016 and the Minister’s Guidelines and Rules .
Growth Infrastructure and Waste Committee – item 4
Waste and Circular Economy Transformation Directive Program Update
That the report be received and the contents noted.
Growth Infrastructure and Waste Committee – item 5
Registration of Interest Engagement - Lease of Land to Community Group/s - 12 Mount Juillerat Drive, Augustine Heights and 79 Sierra Drive, Spring Mountain
That Council commence a formalised expression of interest exercise for 12 Mount Juillerat Drive, Augustine Heights (Lot 33SP283508) and 79 Sierra Drive, Spring Mountain (Lot 4007SP304382) that are dedicated to Council for community use under the Springfield Infrastructure Agreement.
Growth Infrastructure and Waste Committee – item 6
Asset and Infrastructure Services Department Capital Delivery Report September 2023
That the report on capital delivery by the Asset and Infrastructure Services Department be received and the contents noted.
Growth Infrastructure and Waste Committee – item 7
Exercise Of Delegation Report
That the Exercise of Delegation report for the period 18 October 2023 to 14 November 2023, be received and the contents noted.
Growth Infrastructure and Waste Committee – item 8
Planning and Environment Court Action Status Report
That the Planning and Environment Court Action status report be received and the contents noted.
Mentions: Mount Juillerat Drive · Redbank Motorway · Sierra Drive · Redbank · Augustine Heights · Spring Mountain · Springfield
15.2. Report of Governance and Transparency Committee No. 2023(11) of 28 November 2023
Resolution: Moved by Councillor Jacob Madsen:
15.2
Report of Governance and Transparency Committee No. 2023(11) of 28 November 2023
Moved by Councillor Jacob Madsen:
Seconded by Deputy Mayor Russell Milligan:
That Council adopt the report of the Governance and Transparency Committee No. 2023(11) of 28 November 2023.
Councillor Paul Tully proposed an amendment to Item 3 (which was separated into two (2) separate matters at the Governance and Transparency Committee to renumber Item 3 to 3A and 3B.
The mover and seconder agreed with the proposed amendment.
Moved by Councillor Jacob Madsen:
Seconded by Deputy Mayor Russell Milligan:
That Council adopt the report of the Governance and Transparency Committee No. 2023(11) of 28 November 2023 and that Item 3 be renumbered 3A and 3B to provide greater clarity.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
This block motion adopts all items of the Governance and Transparency Committee No. 2023(11) of 28 November 2023, as listed below, as resolutions of Council:
Governance and Transparency Committee – item 1
Confirmation of Minutes of the Governance and Transparency Committee No. 2023(10) of 9 November 2023
That the Minutes of the Governance and Transparency Committee held on 9 November 2023 be confirmed.
Governance and Transparency Committee – item 2
Revisions to the People and Culture Strategy 2021-2026
A. That Council note that the Chief Executive Officer has approved the update to the People and Culture Strategy 2021-2026 on 22 October 2023.
B. That Council endorse the revised People and Culture Strategy 2021 – 2026 as outlined in Attachment 1.
Item 3 was separated into two (2) matters at the Governance and Transparency Committee of 28 November 2023.
Governance and Transparency Committee – item 3 A
Lease for Renewal Over Trust Land - Queens Park Tennis Facility - 76 Chermside Road, Ipswich
That the Queens Park Tennis Facility lease matter be referred to the Council Ordinary Meeting scheduled for 7 December 2023.
Governance and Transparency Committee – item 3 B
Lease for Renewal over Trust Land - Rosewood Showgrounds (the "GREEN Shed") - 1 Railway Street Rosewood
T hat the Rosewood Showgrounds (The Green Shed) lease matter be referred to the Council Ordinary meeting scheduled for 25 January 2024 and that the report be updated to include consultation with all relevant user groups of the Rosewood Showground as well as the Mayor and divisional councillors.
Governance and Transparency Committee – item 4
Leases for Renewal over Freehold Land for the Rosewood Community Centre - 19 School Street Rosewood and Community Park Marburg (the "Red Shed") - 108 Queen Street Marburg
T hat Item 4 titled ‘Leases for renewal over freehold land for the Rosewood Community Centre - 19 School Street Rosewood and Community Park Marburg (the "Red Shed") - 108 Queen Street, Marburg’ matter be separated by individual matter and referred to the Council Ordinary meeting scheduled for 25 January 2024 and that the report be updated to include consultation with all relevant user groups as well as the Mayor and divisional councillors.
Governance and Transparency Committee – item 5
Renewal of Expenditure Lease over 62 Brisbane Terrace, Goodna for Goodna Off-Leash Dog Park
A. That Council resolve to take an interest in land at 62 Brisbane Terrace, Goodna, more particularly described as Lease BA in Lot 1 on SP189553 on SP307620, for recreation purposes.
B. That Council enter into a lease (Council file reference number 6075) with Kirkpatrick Enterprises Pty Ltd as Trustee under Instrument 722783020 (Lessor):
(i) at a commencing annual rent of $ 2,364.95 excluding GST payable by Council; and
(ii) for an initial term of five (5) years with a five (5) year option for extension.
C. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.
Governance and Transparency Committee – item 6
Fees and Charges - Early approval of Public Health, Food Business and Road Regulation annual renewal fees for 2024-2025
That the proposed fees and charges for public health, food business and road regulation licences and associated services, as detailed in Attachment 1, be adopted with an effective date of 1 July 2024.
Governance and Transparency Committee – item 7
Fees and Charges - Inclusion of Annual on-demand kerbside collection services into register of fees and charges
That the proposed Fees and Charges as detailed in Table 1, associated with on-demand kerbside collection services be adopted and take effect from January 2024.
Governance and Transparency Committee – item 8
Procurement: Supply and Delivery of Mobile Garbage Bins
A. That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement NPN1.11-4 MGBs, Industrial Containers and Bins by LGAQ LTD, for the Supply and Delivery of Food Organics Garden Organics Mobile Garbage Bins (Council file reference number 22619), with SULO MGB AUSTRALIA PTY LTD [ABN: 27 002 605 192] (Supplier) who is a party to the LGA Arrangement.
B. That under the LGA Arrangement with the Supplier, the approximate purchase price is $ 3,300,000.00 excluding GST over the entire term, the end date of the initial term being until such time as all Food Organics Garden Organics Mobile Garbage Bins have been supplied and delivered, with no current options for extension.
C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed for by the LGA Arrangement.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
Governance and Transparency Committee – item 9
Procurement: 21608 - Construction of Hardstand at Riverview Refuse and Recycle Centre
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 21608 Construction of Hardstand at Riverview
B. That Council enters into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of three million eight hundred and two thousand six hundred and eighty-three dollars and seventy-eight cents ($3,802,683.78) excluding GST.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.
Note: In relation to Recommendation D of Item 9, Council resolved that the supplier referred to in Recommendation B is Naric Pty Ltd (ABN 98 121 540 225).
Governance and Transparency Committee – item 10
Procurement: Disposal of valuable non-current asset leases - 7 Bruce Lane, Camira - 389 Logan Road, Springfield and 235 Smiths Road, Redbank
That Item 10 titled ‘Procurement: Disposal of Valuable Non-current Asset Leases - 7 Bruce Lane, Camira - 389 Logan Road, Springfield and 235 Smiths Road, Redbank’ be referred to the Council Ordinary Meeting scheduled for 25 January 2024.
Governance and Transparency Committee – item 11
Procurement: Extension and Increased Expenditure on 12190 Road Resurfacing and Maintenance - Preferred Supplier Arrangement
A. That Council approve the next one (1) year extension option and increased contract spend for contract 12190 Road Resurfacing and Maintenance – Preferred Supplier Arrangement for the supplier listed below:
· RPQ Asphalt Pty Ltd (ABN 70 088 212 757)
B. That the total estimated contract value for this arrangement be increased from $40,000,000.00 to a total cost of $50,
Mentions: Brisbane Terrace · Bruce Lane · Chermside Road · Logan Road · Queen Street · Railway Street · School Street · Smiths Road · Ipswich · Rosewood · Marburg · Goodna · Riverview · Camira · Springfield · Redbank
15.3. Report of Community, Culture, Arts and Sport Committee No. 2023(11) of 28 November 2023
Resolution: Moved by Councillor Andrew Fechner:
15.3
Report of Community, Culture, Arts and Sport Committee No. 2023(11) of 28 November 2023
Moved by Councillor Andrew Fechner:
Seconded by Councillor Marnie Doyle:
That Council adopt the report of the Community, Culture, Arts and Sport Committee No. 2023(11) of 28 November 2023.
Councillor Paul Tully proposed that the word ‘formally’ in Recommendation B of Item 1 be amended to ‘formerly’.
Mayor Teresa Harding proposed that the word ‘advisory be capitalised.
The mover and seconder of the original motion agreed to the proposed amendments.
Moved by Councillor Andrew Fechner:
Seconded by Councillor Marnie Doyle:
That Council adopt the report of the Community, Culture, Arts and Sport Committee No. 2023(11) of 28 November 2023 with the following amendments:
Item 1 – Recommendation B – the word ‘formally’ be amended to ‘formerly’.
Item 1 – Recommendation C – the word advisory be capitalised.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2023(11) of 28 November 2023, as listed below, as resolutions of Council.
Community, Culture, Arts and Sport Committee – item 1
Response to Notice of Motion - An Arts Hub for the Creative Community of Ipswich
A. That the report titled ‘Response to Notice of Motion – An Arts Hub for the Creative Community of Ipswich’ be received and the contents noted.
B. That Council endorse the ‘Response to Recommendation B’ within the report, concerning the activation of Lease G on Lot 12 ,116 Brisbane Street, Ipswich ( formerly Jamie’s Kitchen) as a visual arts Studio and agree that the works commence as soon as practical.
C. That the Ipswich Arts A dvisory Group and the Community, Culture, Arts and Sport Committee be consulted on the future use of this facility.
Community, Culture, Arts and Sport Committee – item 2
Response to Notice of Motion - Ripley Valley Library
A. That the report titled ‘Response to Notice of Motion – Ripley Valley Library’ be received and the contents noted.
B. That White Rock be included in the Ripley Valley library catchment.
Community, Culture, Arts and Sport Committee – item 3
Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2023(10) of 9 November 2023
That the Minutes of the Community, Culture, Arts and Sport Committee held on 9 November 2023 be confirmed.
Community, Culture, Arts and Sport Committee – item 4
Event Sponsorship - 2024 Ipswich Cup
That Council provide Event Sponsorship of $20,000 excl. GST to Ipswich Turf Club for the 2024 Ipswich Cup.
Community, Culture, Arts and Sport Committee – item 5
Event Sponsorship - 2024 Ipswich Show
That item 5 titled ‘Event Sponsorship – 2024 Ipswich Show, be referred to the Council Ordinary Meeting scheduled for 7 December 2023 for consideration.
Community, Culture, Arts and Sport Committee – item 6
2023 Christmas in Ipswich Program
That the report outlining the 2023 Christmas in Ipswich Program be received and the contents noted.
Community, Culture, Arts and Sport Committee – item 7
Quarterly Event Sponsorship and Ticket Allocation Report
A. That Council receive and note the following event sponsorship allocations during the 1 July to 30 September 2023 period:
1. AFL Queensland Limited $9,000 (excl. GST) in cash support and $19,588.27 for the 2023 National Inclusion Carnival.
2. Tivoli Social Enterprises Ltd $20,000 (excl. GST) in cash support for the New Year’s Eve Celebrations ‘Celebrate ’24 at Tivoli’.
B. That Council receive and note that no event impact study support was confirmed during the 1 July to 30 September 2023 period.
C. That Council receive and note that there were no event sponsorship ticket allocations made during the 1 July to 30 September 2023 period.
Mentions: Brisbane Street · Ipswich · Ripley · Tivoli
15.4. Report of Economic and Industry Development Committee No. 2023(11) of 28 November 2023
Resolution: Moved by Mayor Teresa Harding:
15.4
Report of Economic and Industry Development Committee No. 2023(11) of 28 November 2023
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That Council adopt the report of the Economic and Industry Development Committee No. 2023(11) of 28 November 2023 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
This block motion adopts all items of the Economic and Industry Development Committee No 2023(11) of 28 November 2023, as listed below, as resolutions of Council:
Economic and Industry Development Committee – item 1
Confirmation of Minutes of the Economic and Industry Development Committee No. 2023(10) of 9 November 2023
That the Minutes of the Economic and Industry Development Committee held on 9 November 2023 be confirmed.
Economic and Industry Development Committee – item 2
Leveraging 2032 - Our Roadmap to the Olympic and Paralympic Games
That Council approve Leveraging 2032: Our Roadmap to the Olympic and Paralympic Games report.
Economic and Industry Development Committee – item 3
Economic Development Strategy Update
That the Economic Development Strategy update report be received and the contents noted.
15.5. Report of Environment and Sustainability Committee No. 2023(11) of 28 November 2023
Resolution: Moved by Deputy Mayor Russell Milligan:
15.5
Report of Environment and Sustainability Committee No. 2023(11) of 28 November 2023
Moved by Deputy Mayor Russell Milligan:
Seconded by Councillor Andrew Fechner:
That Council adopt the report of the Environment and Sustainability Committee No. 2023(11) of 28 November 2023 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
This block motion adopts all items of the Environment and Sustainability Committee No. 2023(11) of 28 November 2023, as listed below, as resolutions of Council:
Environment and Sustainability Committee – item 1
Confirmation of Minutes of the Environment and Sustainability Committee No. 2023(10) of 9 November 2023
That the Minutes of the Environment and Sustainability Committee held on 9 November 2023 be confirmed.
Environment and Sustainability Committee – item 2
City of Ipswich Biosecurity Plan
That the City of Ipswich Biosecurity Plan be adopted.
Environment and Sustainability Committee – item 3
Offsite Stormwater Quality Improvement Program Annual Report
That the Ipswich City Council Offsite Stormwater Quality Improvement Program Annual update report be received, and the contents noted.
At 9.58 am Councillors Andrew Fechner and Jacob Madsen left the meeting room due to a previously declared interest in Item 15.6.
Mentions: Ipswich
15.6. Report of Ipswich Central Redevelopment Committee No. 2023(12) of 28 November 2023
Resolution: Moved by Councillor Marnie Doyle:
15.6
Report of Ipswich Central Redevelopment Committee No. 2023(12) of 28 November 2023
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
That Council adopt the report of the Ipswich Central Redevelopment Committee No. 2023(12) of 28 November 2023 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Ireland
Tully
Doyle
Milligan
Jonic
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2023(12) of 28 November 2023, as listed below, as resolutions of Council:
Ipswich Central Redevelopment Committee – item 1
Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2023(11) of 9 November 2023
That the Minutes of the Ipswich Central Redevelopment Committee held on 9 November 2023 be confirmed.
Ipswich Central Redevelopment Committee – item 2
Ipswich Central Revitalisation - Six Monthly Report - November 2023
That the report concerning the Ipswich Central Revitalisation progress since June 2023 be received and the contents noted.
Ipswich Central Redevelopment Committee – item 3
Ipswich Central Activation Report - August to October
That the report summarising recent activations and events in Ipswich Central be received and the contents noted.
Ipswich Central Redevelopment Committee – item 4
Nicholas Street Precinct - November 2023 Retail Sub-Project Steering Committee Report
That the November 2023 Retail Sub-Project Steering Committee Report be received and the contents noted.
At 10.03 am Councillors Andrew Fechner and Jacob Madsen returned to the meeting room.
Adjourn Meeting
Moved by Mayor Teresa Harding:
That the meeting be adjourned at 10.03 am to reconvene at 10.30 am.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
The meeting reconvened at 10.31 am.
15 . Officers’ Reports
Mentions: Nicholas Street · Ipswich
16.1. Lease for Renewal over Trust Land - Queens Park Tennis Facility - 76 Chermside Road, Ipswich
Resolution: Moved by Councillor Jacob Madsen:
16.1
Lease for Renewal over Trust Land - Queens Park Tennis Facility - 76 Chermside Road, Ipswich
Moved by Councillor Jacob Madsen:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land at 76 Chermside Road Ipswich, more particularly described part of Lot 1 on Survey Plan 154140, because Ipswich District Junior Tennis Association Inc. is a community organisation.
B. That Council enter into a trustee lease (reference 5966) with Ipswich District Junior Tennis Association Inc.:
(i) at a commencing annual rent of $2,900 excluding GST, payable to Council, and
(ii) for an initial term of 10 years with no options for extension.
C. That pursuant to section 64(1) and 64(2) of the Land Act 1994 , Ministerial approval has been dispensed with (as per Attachment 1 of this report) for the trustee lease over part of 76 Chermside Road Ipswich to Ipswich District Junior Tennis Association Inc., and the purpose of the trustee lease is consistent with the purpose of the trust land.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision regarding the trustee lease to Ipswich District Junior Tennis Association Inc.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
Mentions: Chermside Road · Ipswich
16.2. Provisional Projects Approval
Resolution: Moved by Mayor Teresa Harding:
16.2
Provisional Projects Approval
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That Council approve the Provisional Projects listed below to design and construction in accordance with the Capital Investment in Provisional Projects Policy:
1. Division 1 – Installation of air-conditioning within Blackstone Hall located within Castle Hill Blackstone Reserve, Blackstone $30,000
2. Division 3 – Installation of pedestrian handrails at the existing pedestrian refuge located on Blackstone Road, Silkstone $3,000
3. Division 3 – Installation of traffic islands along Gladstone Road and Tiger Street, Sadliers Crossing $48,000
4. Division 3 – Installation of two seats within the Tofa Mamao A Samoa Park, adjacent to the Redbank Palms Lifestyle and Retirement Village, Redbank Plains $10,000
5. Division 4 – Installation of a seat along Railway Street, Rosewood $5,000
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
Mentions: Blackstone Road · Gladstone Road · Railway Street · Tiger Street · Blackstone · Silkstone · Sadliers Crossing · Redbank · Redbank Plains · Rosewood
16.3. Event Sponsorship - 2024 Ipswich Show
Resolution: Moved by Councillor Andrew Fechner:
16.3
Event Sponsorship - 2024 Ipswich Show
Moved by Councillor Andrew Fechner:
Seconded by Councillor Sheila Ireland:
That Council provide Event Sponsorship of $30,000 (excl. GST) to Ipswich Show Society for the 2024 Ipswich Show.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Harding
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
Mayor Teresa Harding foreshadowed that she would move an alternate motion in the event that Councillor Fechner’s motion was lost.
That Council provide Event Sponsorship of $40,000 (excl. GST) to Ipswich Show Society for the 2024 Ipswich Show.
Mentions: Ipswich
16.4. Appointment of Urban Utilities Board Member
Resolution: Moved by Mayor Teresa Harding:
16.4
Appointment of Urban Utilities Board Member
Moved by Mayor Teresa Harding:
Seconded by Councillor Sheila Ireland:
A. That Council endorse the appointment of Carmel Krogh OAM as a Board member of Urban Utilities, effective 1 January 2024.
B. That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Members to Urban Utilities and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
16.5. Extension of membership to Audit and Risk Management Committee - final four year term
Resolution: Moved by Mayor Teresa Harding:
16.5
Extension of membership to Audit and Risk Management Committee - final four year term
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That Council approve a final four-year extension of the membership of the Chairperson, Mr Robert Jones, to the Audit and Risk Management Committee, to end in February 2028.
B. That Council approve a final four-year extension of the membership of a member, Mr Martin Power, to the Audit and Risk Management Committee, to end in February 2028.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
16.6. Report - Audit and Risk Management Committee No. 2023(05) of 15 November 2023
Resolution: Moved by Mayor Teresa Harding:
16.6
Report - Audit and Risk Management Committee No. 2023(05) of 15 November 2023
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
That the report of the Audit and Risk Management Committee No. 2023(05) of 15 November 2023 be received, the contents noted and the recommendations contained therein be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
16.7. Local Government Infrastructure Plan - Public Notification Report
Resolution: Moved by Mayor Teresa Harding:
16.7
Local Government Infrastructure Plan - Public Notification Report
Recommendation
A. That Council endorse and adopt the LGIP 2024, including all extrinsic material as detailed in Attachment 2 – LGIP 2024, for Minister’s consideration.
B. That Council endorse the Public Submission Summary as detailed in Attachment 3 – Public Submission Summary for publication on Council’s website as the written response to each submission.
C. That the Manager, City Design be authorised to undertake the necessary actions to facilitate the Minister’s consideration of the LGIP 2024.
D. That a report regarding the progression, implementation and monitoring the LGIP 2024, including outlining the requirements to improve the strategic direction, organisational alignment and financial sustainability of infrastructure planning and delivery for Ipswich be provided to Council by 30 June 2024.
An updated Attachment 3 including an additional response to Submission 5 was tabled at the meeting.
B. That Council endorse the Public Submission Summary as detailed in Attachment 3 (including the tabled response to Submission 5) – Public Submission Summary for publication on Council’s website as the written response to each submission.
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
A. That Council endorse and adopt the LGIP 2024, including all extrinsic material as detailed in Attachment 2 – LGIP 2024, for Minister’s consideration.
B. That Council endorse the Public Submission Summary as detailed in Attachment 3, (including the updated tabled response to Submission 5) – Public Submission Summary for publication on Council’s website as the written response to each submission.
C. That the Manager, City Design be authorised to undertake the necessary actions to facilitate the Minister’s consideration of the LGIP 2024.
D. That a report regarding the progression, implementation and monitoring the LGIP 2024, including outlining the requirements to improve the strategic direction, organisational alignment and financial sustainability of infrastructure planning and delivery for Ipswich be provided to Council by 30 June 2024.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
Attachments
1. Updated Attachment 3 including the tabled response to Submission 5 ⇨
Mentions: Ipswich
16.8. Colleges Crossing Recreation Reserve Rehabilitation Project
Resolution: Moved by Mayor Teresa Harding:
16.8
Colleges Crossing Recreation Reserve Rehabilitation Project
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 22699 for the provision of Colleges Crossing Recreation Reserve Rehabilitation Project .
B. That Council enter into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of five million five hundred and fifty-three thousand five hundred and thirteen dollars $ 5,553,513.99 excluding GST.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendation be made public.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
Note: In relation to Recommendation D of Item 16.8, Council resolved that the supplier referred to in Recommendation B is Epoca Constructions Pty Ltd (ACN 009 855 332/ABN 48 077 429 960).
0 New Item (Council) - PERMISSION
Resolution: Moved by Mayor Teresa Harding:
CONSIDERATION OF SUPPLEMENTARY ITEMS NOT ON THE AGENDA
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
That in accordance with section 9.3.2 of Council’s Meetings Procedures Policy, Council grant permission for consideration of Items 16.9 titled Procurement: 21748 – Upgrade of Cameron Park and 16.10 titled Awards to the Ipswich City Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
Mentions: Ipswich
16.9. Procurement: 21748 - Upgrade of Cameron Park
Resolution: Moved by Mayor Teresa Harding:
16.9
Procurement: 21748 - Upgrade of Cameron Park
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 21748 Upgrade of Cameron Park.
B. That Council enter a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of two million, seventy-seven thousand five hundred and ninety-nine dollars and ninety-eight cents.
C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contracts to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with Section 13(3) of the Local Government Act.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
16.10. Awards to the Ipswich City Council
Resolution: Moved by Mayor Teresa Harding:
16.10
Awards to the Ipswich City Council
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
That Council note the awards won recently by Ipswich City Council in the areas of tourism, planning and workforce learning and development.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Milligan
Jonic
The motion was put and carried.
16 . Notices of Motion
Nil
17 . Questions on Notice
Nil
MEETING CLOSED
The meeting closed at 11.32 am
Mentions: Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).