Home › Meetings › Governance and Transparency Committee — 2023-03-09
Governance and Transparency Committee — 2023-03-09
2. Proposed Organisational Restructure
Resolution: Moved by Mayor Teresa Harding:
2. Proposed Organisational Restructure
This is a report concerning the proposed restructure of Ipswich City Council’s current organisational structure. The organisational changes are aimed at:
• Improving the organisation’s ability to meet current and future opportunities and challenges for the community, especially within the areas of environment and sustainability.
• Reducing the overall scale and complexity of the current Infrastructure and Environment Department (IED).
• Realigning the functions performed by the Coordination and Performance Department (CPD). CPD is an essential but small department that, by virtue of scale and size, doesn’t warrant being a department.
Section 196 (1) of the Local Government Act 2009 provides that ‘ a local government must, by resolution, adopt an organisational structure that is appropriate to the performance of the local government’s responsibilities”.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
A. That Council approve the current Infrastructure and Environment Department be changed by the separation of the current Environment and Sustainability Branch to become a new Environment and Sustainability Department.
B. That Council approve that the Coordination and Performance Department ceases to be a department and that the following relocations of function occur:
(a) Media, Communications and Engagement Branch to the Community, Cultural and Economic Development Department;
(b) Performance Branch into a newly titled Branch, ‘Strategy and Performance’ within the Office of the Chief Executive; and
(c) Executive Services to the Office of the Chief Executive with a direct reporting relationship to the Chief Executive Officer.
***
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Attachments
1. Updated proposed organisation structure - department breakdown ⇨
Mentions: Ipswich
3. Concession for General Rates - 297-347 Alpers Road, Mount Mort QLD 4340
Resolution: Moved by Councillor Marnie Doyle:
3. Concession for General Rates - 297-347 Alpers Road, Mount Mort QLD 4340
This is a report concerning a request for a concession for general rates from The Queensland Trust for Nature for 297-347 Alpers Road, Mount Mort QLD 4340.
“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
That having satisfied the criteria in s120 of the of the Local Government Regulation 2012 , as well as the Rates Concession Policy, the property at 297‑347 Alpers Road, Mount Mort QLD 4340, be granted a 100% concession on the differential general rate from the 30 August 2022, being the date of application.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Alpers Road
4. Concession for General Rates - Various Properties
Resolution: Moved by Councillor Kate Kunzelmann:
4. Concession for General Rates - Various Properties
This is a report concerning a request for a concession for general rates from Cherish the Environment Foundation Limited ( Cherish ) for 11 properties.
“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Kate Kunzelmann:
Seconded by Councillor Russell Milligan:
That having satisfied the criteria in s120 of the of the Local Government Regulation 2012 , as well as the Rates Concession Policy, the properties in Table 1 be granted a 100% concession on the differential general rate from the 11 November 2022, being the date of application.
Table 1
PROPERTY LOCATION
605-623 Ipswich Rosewood Road, JEEBROPILLY QLD 4340
19 McGearys Road, THAGOONA QLD 4306
26 McGearys Road, THAGOONA QLD 4306
66 McGearys Road, THAGOONA QLD 4306
99999 McGearys Road, THAGOONA QLD 4306
81 McGearys Road, THAGOONA QLD 4306
59 McGearys Road, THAGOONA QLD 4306
Lot 155 Underground, UNDERGROUND LAND QLD 4305
528-530 Woolshed Creek Road, WOOLSHED QLD 4340
795-851 Rosewood Laidley Road, CALVERT QLD 4340
82-200 G Hines Road, MUTDAPILLY QLD 4307
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Hines Road · Ipswich Rosewood Road · McGearys Road · Rosewood Laidley Road · Woolshed Creek Road · Ipswich · Rosewood · Jeebropilly · Thagoona · Calvert
5. Procurement - Contract 16589 Local Government Infrastructure Plan Advisory and Coordination Services
Resolution: Moved by Councillor Russell Milligan:
5. Procurement - Contract 16589 Local Government Infrastructure Plan Advisory and Coordination Services
This is a report concerning the recommendation to approve the continuation of contract #16589 for the provision of Local Government Infrastructure Plan Professional Advisory and Coordination Services , with Morgan Wilson Planning Consultant until 29 February 2024 with one (1) x twelve (12) month optional extension, at an estimated total contract cost between $300,000 and $400,000 (ex GST), without inviting tenders.
Section 235(b) of the Local Government Regulation 2012 allows a local government to enter into a large sized contractual arrangement, if the local government resolves that the services provided are of a specialised nature and it would be impractical to invite tenders.
RECOMMENDATION
Moved by Councillor Russell Milligan:
Seconded by Mayor Teresa Harding:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical to invite tenders for the provision of Local Government Infrastructure Plan Professional Advisory and Coordination Services .
B. That Council continue the contractual arrangement (Council file reference number 16589 ) with Morgan Wilson Planning Consultant , at an estimated cost between $300,000 to $ 400,000 excluding GST over the entire term, being a term of two (2) years nine (9) months, with an option for extension at the discretion of Council (as purchaser), of an additional one (1) X twelve (12) month term .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Deputy Mayor Jacob Madsen left the meeting at 10.39 am due to a previously declared interest in Item 6 and invited the Deputy Chairperson, Councillor Russell Milligan to assume the Chair.
At 10.39 am Councillor Russell Milligan assumed the Chair.
6. Procurement: Forbury Commercial Modelling Software for Nicholas Street Precinct
Resolution: Moved by Mayor Teresa Harding:
6. Procurement: Forbury Commercial Modelling Software for Nicholas Street Precinct
This is a report seeking a resolution by Council to continue contract 16657 with the existing supplier Forbury Property Valuation Solutions (AUS) Pty Ltd (Forbury) for the seamless continuity of the commercial modelling capability that is critical to the management and strategy of the Nicholas Street Precinct. The contract is for the Software as a Service (SaaS) subscription to the Forbury commercial modelling software product suite.
A Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies as the models developed for Council are not transferrable to any other third-party software, which means that the incumbent software supplier is the only supplier who is reasonably available to continue providing the software necessary for access to the modelling.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of the commercial modelling software in use for the Nicholas Street Precinct.
B. That the contractual arrangement 16657 with Forbury Property Valuation Solutions (AUS) Pty Ltd (Supplier) for the annual subscription of the commercial modelling software used for the Nicholas Street Precinct be continued as required for up to a further five (5) years at an approximate value of $47,000.00 + GST over the entire term of the contract if the subscription is continued for all five (5) additional years.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Milligan Nil
Harding
Doyle
Kunzelmann
Jonic
All Councillors except Deputy Mayor Jacob Madsen were present when the vote was taken.
The motion was put and carried.
The Chairperson, Deputy Mayor Jacob Madsen returned to the meeting at 10.41 am and resumed the Chair.
Mentions: Nicholas Street
7. Procurement - 20144 Bridge Replacement Works - Hiddenvale Rd, Calvert
Resolution: Moved by Councillor Russell Milligan:
7. Procurement - 20144 Bridge Replacement Works - Hiddenvale Rd, Calvert
This is a report concerning the recommendation to award Tender 20144 Bridge Replacement Works – Hiddenvale Rd, Calvert and to seek Council’s approval to enter into a contract with the nominated supplier as per confidential Attachment 2 to undertake the bridge replacement works on Hiddenvale Rd, Calvert.
After an open market request for tender process, an evaluation panel has recommended one supplier for the bridge replacement works as set out in Recommendation B below. The recommendation provides Council with a company located in an adjacent local government area. The recommendation has been determined by the evaluation panel to offer Council the best value for money.
If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Russell Milligan:
Seconded by Mayor Teresa Harding:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 20144 Bridge Replacement Works – Hiddenvale Road, Calvert.
B. That Council enter into a contractual arrangement with the Supplier for the lump sum amount of three million five hundred and seventy-three thousand five hundred and fifty-five dollars and nine cents ($3,573,555.09) excluding GST and the contingency amount as listed in confidential Attachment 2.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Hiddenvale Road · Calvert
8. Procurement - EOI - Brassall Bikeway Stage 6b
Resolution: Moved by Mayor Teresa Harding:
8. Procurement - EOI - Brassall Bikeway Stage 6b
This is a report concerning the final design piece in completing the Bikeway, known as Stage 6B, design options for a commuter bikeway connection from the existing Brassall Bikeway to the Bradfield Bridge.
Council is seeking to invite Expressions of Interest to identify suppliers who can demonstrate their capability to undertake a contract of this nature and invite applicants to participate in a tendering process, leading to the formation and award of a design contract only. The construction contract will be a separate process.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolve that it would be in the public interest to invite expressions of interest before inviting written tenders for the provision of Design Consultancy Services.
B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:
(i) it will allow Council to canvas the market for information and generate interest from the market to capture a larger pool of suppliers, gauge interest and availability to tender for the contract by inviting Expressions of Interest;
(ii) elicit information from suppliers that demonstrates their capability to undertake a contract of this nature and provide their initial thoughts on how the commuter bikeway connection could be developed;
(iii) to shortlist and recommend applicants to participate in a tendering process, seeking more detailed information around their capacity to undertake a contract of this nature and a fee for the delivery of the defined scope of service.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Brassall Bikeway · Brassall
9. Procurement - What Bin Day App Subscription for Ipswich City Council and Somerset Regional Council
Resolution: Moved by Councillor Nicole Jonic:
9. Procurement - What Bin Day App Subscription for Ipswich City Council and Somerset Regional Council
This is a report seeking Council Resolution by Ipswich City Council (ICC) to undertake a direct engagement with Socket Software Pty Ltd (Socket Software). It is proposed, to enter into a new contract with Socket Software combining the
two (2) current contracts for ICC and Somerset Regional Council’s (SRC) “What Bin Day” Mobile App Licences for a further six (6) years (3+3) as Council have a contract with Somerset Regional Council to provide this service on their behalf for a total of seven (7) years. The What Bin Day App is an App that can be downloaded on mobile phones to allow Ipswich and Somerset residents to identify which bin goes out on what day for collection. The ICC contract has been in place for some years and last year Council took on the management of Somerset Regional Council’s requirements for this application. The current contracts expire on 02 June 2023. The total contract value for the six (6) year term based on a 3+3 arrangement, is approximately $82,890.00 ex GST.
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Russell Milligan:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes OR tenders for the provision of What Bin Day Mobile App Licences .
B. That Council enter into a contractual arrangement (Council file reference number 19849 ) with Socket Software Pty Ltd , at an approximate purchase price of $83,000.00 excluding GST over the entire term, being an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional one (1) x three (3) year term.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
10. Amendment to Committee Reports dated 13 October 2022 and 10 November 2022 regarding Flood Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Aquisition
Resolution: Moved by Councillor Russell Milligan:
10. Amendment to Committee Reports dated 13 October 2022 and 10 November 2022 regarding Flood Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Aquisition
This is a report concerning an amendment to the proposed acquisition of two properties, as detailed in the Confidential Attachments 1 and 2 by Ipswich City Council, as part of the voluntary home buyback program.
This initiative gets its funding from the jointly funded Commonwealth and Queensland Governments Resilient Homes Fund under the Disaster Recovery Funding Arrangements.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Russell Milligan:
Seconded by Councillor Nicole Jonic:
A. That Council resolve to amend a property description in its previous decision (Item No. 7 of the Governance and Transparency Committee No. 2022 (10) adopted as recommendation A, at the Council Ordinary meeting of
24 November 2022) as highlighted in Confidential Attachment 1 for the purpose of the voluntary home buy-back program.
B. That Council resolve to amend a property description in its previous decision (Item No. 8 of the Governance and Transparency Committee No. 2022 (09) adopted as recommendation A, at the Council Ordinary meeting of 27 October 2022) as highlighted in Confidential Attachment 2 for the purpose of the voluntary home buy-back program.
C. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.
D. That Council be kept informed as to the progress and outcome of the purchases.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
11. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition
Resolution: Moved by Councillor Nicole Jonic:
11. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition
This is a report concerning the proposed acquisition of various residential properties by Ipswich City Council for the purposes of the voluntary home buy-back program. This initiative gets its funding from the jointly funded Commonwealth and Queensland Governments Resilient Homes Fund under the Disaster Recovery Funding Arrangements.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Russell Milligan:
A. That Council resolve to purchase the properties listed in Confidential Attachment 1 for the purposes of the voluntary home buy-back program.
B. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.
C. That Council be kept informed as to the progress and the outcome of the purchases.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
12. Disposal of Council Freehold Land - Bulk Decision for 649 Lots Identified as Access Restriction Strips Within the Ipswich City Council Local Government Area
Resolution: Moved by Councillor Nicole Jonic:
12. Disposal of Council Freehold Land - Bulk Decision for 649 Lots Identified as Access Restriction Strips Within the Ipswich City Council Local Government Area
This is a report concerning the disposal for road purpose of all Council freehold lots throughout the Ipswich City Council local government area that are identified as Access Restriction Strips, as outlined in the spreadsheet attached to this report.
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Russell Milligan:
A. *** That Council declare surplus to Council requirements and available for disposal for road purpose, all lots identified as Access Restriction Strips (ARS) within the Ipswich City Council local government area, more particularly described by lot on plan in the spreadsheet in Attachment 1.
B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(i) of the Regulation applies to the disposal of, for road purpose, the ARSs in the spreadsheet in Attachment 1, because the State of Queensland (represented by the Department of Resources) (DoR) is a government agency.
C. That Council only effect the disposal of the ARSs in the spreadsheet in Attachment 1, in the event that a development application is made that requires the disposal of an ARS for road purpose or in the event that an application is made to Council requesting an ARS be opened as road.
D. That Council note that as disposals occur, lot on plan descriptions for the ARSs can be reconfigured or changed if an ARS is partially disposed of. Recommendations A and B include any reconfiguration or change to the lot on plan descriptions for the ARSs contained in Attachment 1.
E. That pursuant to section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer, the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Harding
Milligan
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
13. Repeal of Previous Council Decision and Proposed New Trustee Lease Over 254 Brisbane Road, Bundamba to Ipswich Knights Soccer Club Inc.
Resolution: Moved by Mayor Teresa Harding:
13. Repeal of Previous Council Decision and Proposed New Trustee Lease Over 254 Brisbane Road, Bundamba to Ipswich Knights Soccer Club Inc.
This is a report concerning the repeal of a previous decision of the City Management, Finance and Community Engagement Committee, Item No. 17 on the 16 February 2018, and adopted at the Ordinary meeting of 27 February 2018. The decision concerned an extension of a trustee lease to Ipswich Knights Soccer Club Inc. ( Knights ) over land located at 254 Brisbane Road, Bundamba, (more properly described as Lot A in Lot 507 on SL6935 on SL230112). The commencement date specified in the decision has since passed and the repeal of Recommendation C of the previous Council decision is required to resolve the updated commencement date.
In return for the extension of this trustee lease, the Knights (together with the West Moreton Darts Association Inc. ( Darts ), who own the land with the Knights as joint tenants) entered into a 10 year lease with Council for a peppercorn rent over part of the freehold land located at 66 Riverview Road, Riverview ( the Riverview land ) and described as part of Lot 8 on RP22349. The purpose of the lease at Riverview for Council is to facilitate the provision of additional sporting infrastructure in the Riverview area.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That Council repeal its previous decision, contained in recommendation C, Item No. 17 of the City Management, Finance and Community Engagement Committee report, on the 16 February 2018 ( attachment A to this report ) and adopted at the ordinary council meeting on 27 February 2018.
B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land at 254 Brisbane Road, Booval, more particularly described as part of Lot A in Lot 507 on SL6935 on SL230112 , because Ipswich Knights Soccer Club Inc. (Trustee Lessee) is a community organisation.
C. That Council enter into a trustee lease (Council file reference number 5265 ) with the Trustee Lessee:
(i) at an annual rent of $1.00 excluding GST, payable to Council if demanded, and
(ii) for an initial term expiring 28 February 2028, with no options for extension.
D. That pursuant to section 64(1) and 64(2) of the Land Act 1994 , Ministerial approval has been dispensed with (as per Attachment 4 of this report); and the soccer club purpose of the trustee lease is consistent with the purpose of the trust land.
E. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Brisbane Road · Riverview Road · Bundamba · Ipswich · Riverview · Booval
14. Repeal of Previous Council Decision and Proposed New Telecommunications Lease to TPG Telecom Limited over 90-120 Jones Road, Bellbird Park
Resolution: Moved by Councillor Nicole Jonic:
14. Repeal of Previous Council Decision and Proposed New Telecommunications Lease to TPG Telecom Limited over 90-120 Jones Road, Bellbird Park
This is a report requesting the repeal of a previous decision of the City Management, Finance and Community Engagement Committee, Item No. 23 on 23 January 2018 and adopted at the Council Ordinary meeting of 30 January 2018 concerning the new lease to Vodafone Network Pty Limited over 90-120 Jones Road, Bellbird Park and that Council now enter a new lease to TPG Telecom Limited.
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Mayor Teresa Harding:
A. That the previous decision of Council, as per Item No. 23 of the City Management, Finance and Community Engagement Committee No. 2018(01) on 23 January 2018 and adopted at the Council Ordinary meeting of 30 January 2018 ), be repealed.
B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of interest in land at 90-120 Jones Road, Bellbird Park, more particularly described as part of Lot 86 and Plan RP115331, for telecommunications purposes because, TPG Telecom Limited is a telecommunications provider, the lease is conditional upon the construction of an all-weather sealed access from Jones Road to the telecommunications facility.
C. That Council enter into a lease (Council reference number 2235) with TPG Telecom Limited (Lessee):
(i) at a commencing annual rent of $ 19,000 excluding GST, payable to Council; and
(ii) for a term of ten (10) years, with no options for extension.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Jones Road · Bellbird Park
15. Surrender and Acquisition of Drainage Easements for INF02666 Over 82 and 84 Gladstone Road, Coalfalls
Resolution: Moved by Mayor Teresa Harding:
15. Surrender and Acquisition of Drainage Easements for INF02666 Over 82 and 84 Gladstone Road, Coalfalls
This is a report concerning the proposed surrender of existing Easements A and B in Lot 2 on RP23977 located at 84 Gladstone Road, Coalfalls, and Easement C in Lot 1 on RP90834 located at 82 Gladstone Road Coalfalls, for drainage purpose and the acquisition of a new Easement for drainage purpose to align with the design of the kerb and channel project for Gladstone Road in this location.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
A. That Council declare existing Easement C in Lot 1 RP90834 located at 82 Gladstone Road, Coalfalls, surplus to Council requirements and grant consent to the surrender of Easement C.
B. That Council declare existing Easements A and B in Lot 2 RP23977 located at 84 Gladstone Road, Coalfalls, surplus to Council requirements and grants its consent to the surrender of Easements A and B.
C. That pursuant to Section 6(1) of the Acquisition of Land Act 1967 , Council as “ constructing authority ” proceed to acquire two (2) new easements alignments for drainage purpose (Council file reference number 5307) being:
Part of Lot 1 RP90834 located at 82 Gladstone Road, Coalfalls; and
Part of Lot 2 RP23977 located at 84 Gladstone Road, Coalfalls. ( New Easements )
D. That in the first instance, the method of acquiring the New Easements will be by agreement with the affected person/s in accordance with Division 3, Acquisition of Land Act 1967 ; however, where agreement cannot be reached, or operational timeframes intervene, the method of acquiring the subject easement will be in accordance with Division 2, Acquisition of Land Act 1967 .
E. That Council be kept informed as to the progress and outcome of the acquisition.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Gladstone Road · Coalfalls
16. iVolve Program Quarterly Status Report
Resolution: Moved by Mayor Teresa Harding:
16. iVolve Program Quarterly Status Report
Please note that the attached ARMC report was written on 13 January 2023. The information below provides an update from that date. This report is accurate as at 21 February 2023.
iVolve Program - Final Business Case Amber
The Expression of Interest (EOI) seeking solution proposals from suppliers has completed. The EOI has provided invaluable information to be able to shortlist suppliers and provide more accurate solution costs estimates.
The ICT Steering Committee approved an addendum to the existing business case instead of a full business case update. Using the information from the EOI, the addendum will include a roadmap for the iVolve program articulating the sequencing and timings for future iVolve projects, together with an investment update.
Stage 3 of the iVolve program will close following approval of the business case addendum. Stage 4 of the program, which is more delivery focussed has commenced with the Fusion project initiating.
An updated iVolve governance structure is now in place and active. This structure is scalable to be able to handle multiple iVolve projects running in parallel.
iVolve program - Oracle Fusion project Amber
The Oracle software purchase (covering Finance, Procurement and Fleet) will be put to Council for approval on 23 February 2023. The delivery partner to implement the software will be with the CEO for approval following finalisation of the Oracle Licence purchase.
The project team has been engaged to provide feedback on the delivery partner Statement of Work (SoW) which is now signed off.
A new Project Control Group (PCG) has been formed as part of the governance update. This group is a delivery focussed team consisting of impacted Branch Managers and the Corporate Services General Manager.
Specific staff are in the process of being seconded to the project and this process is progressing to plan with good support from the business areas. A project team kick-off will be held on 23 February 2023.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
That the report be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.33 am.
The meeting closed at 10.56 am.
*** Refer Council Ordinary Meeting of 23 March 2023 for amendment
Source: Ipswich City Council meeting minutes (CC BY 4.0).