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Governance and Transparency Committee — 2022-11-29
1. Response to Council Resolution - Reporting Processes
Resolution: Moved by Councillor Nicole Jonic:
1. Response to Council Resolution - Reporting Processes
This report is in response to resolution 14.1 ‘Transparency and Integrity’ of the Ordinary Council meeting on 28 July 2022:
That a report be prepared for a future meeting of Council with recommendations for the inclusion of a reporting process that will ensure transparent sharing of information amongst Councillors.
· It will outline options for a reporting process whereby if a report is published on council systems in accordance with council procedures, and is subsequently removed for editing, those amendments are outlined in a notification to all Councillors including the reasons for the amendments being made.
· Specifically, this proposal should aim to capture matters before Council that have any risk management implications; and any interactions with identified reports would require appropriate tracking to strengthen the Councillors’ consideration on matters in the Public Interest.
Recommendation
A. That this report, responding to a previous resolution of Council (minute item 14.1 ‘Transparency and Integrity’ dated 28 July 2022), be received and noted.
B. That the revised Acceptable Requests Guideline and Staff Interaction Policy (Attachment 2) be adopted.
Councillor Nicole Jonic proposed the following additional recommendation:
C. That the internal processes relating to this matter be reviewed in 12 months.
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Marnie Doyle:
A. That this report, responding to a previous resolution of Council (minute item 14.1 ‘Transparency and Integrity’ dated 28 July 2022), be received and noted.
B. That the revised Acceptable Requests Guideline and Staff Interaction Policy (Attachment 2) be adopted.
C. That the internal processes relating to this matter be reviewed in 12 months.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Confirmation of Minutes
Adjourn Meeting
Moved by Mayor Teresa Harding
That the meeting be adjourned at 10.06 am to reconvene at 10.36 am.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Milligan Madsen
Harding
Doyle
Kunzelmann
Jonic
The meeting reconvened at 10.38 am.
2. Confirmation of Minutes of the Governance and Transparency Committee No. 2022(10) of 10 November 2022
Recommendation
That the Minutes of the Governance and Transparency Committee Meeting held on 10 November 2022 be confirmed.
Deputy Mayor Jacob Madsen (Chairperson) proposed the following variation
That the words ‘noting the amendments made to Items 5 and 11 at the Council Ordinary Meeting on 24 November 2022, be added to the end of the recommendation.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That the Minutes of the Governance and Transparency Committee Meeting held on 10 November 2022 be confirmed, noting the amendments made to Items 5 and 11 at the Council Ordinary Meeting on 24 November 2022.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Officers’ Reports
3. Disposal of Council Freehold Land - Access Restriction Strip located at Lot 24 West Street, Redbank Plains
Resolution: Moved by Councillor Nicole Jonic:
3. Disposal of Council Freehold Land - Access Restriction Strip located at Lot 24 West Street, Redbank Plains
This is a report concerning the disposal of freehold land for road purpose located at Lot 24 West Street, Redbank Plains, described as Lot 24 on SP229262. The lot, owned by Ipswich City Council ( Council ), is identified as an Access Restriction Strip (ARS) , and is proposed to be opened as road as part of a proposed Development Application for a Material Change of Use ( the Development Application ).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Marnie Doyle:
A. That Council declare the Access Restriction Strip located at Lot 24 West Street, Redbank Plains, described as Lot 24 on SP229262, surplus to Council requirements and available for disposal for road purposes.
B. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception referred to in section 236(1)(i) of the Regulation apply to the disposal of the Access Restriction Strip located at Lot 24 West Street, Redbank Plains, described as Lot 24 on SP229262, to the State of Queensland (represented by the Department of Resources (DoR)).
C. That Council resolve under section 257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer, to be authorised to negotiate and finalise the terms of disposal of the Access Restriction Strip described in Recommendation B for road purposes.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: West Street · Redbank Plains · Ipswich
4. Disposal of Council Freehold Land - Access Restriction Strip located at Lot 149 Perdita Street, Bellbird Park
Resolution: Moved by Councillor Nicole Jonic:
4. Disposal of Council Freehold Land - Access Restriction Strip located at Lot 149 Perdita Street, Bellbird Park
This is a report concerning the disposal of freehold land for road purposes located at Lot 149 Perdita Street, Bellbird Park, described as Lot 149 on SP248802. The lot, owned by Ipswich City Council ( Council ), is identified as an Access Restriction Strip (ARS) , and is proposed to be opened as road, as part of Development Application 3931/2019/MAMC/A (the “Development Application”) to reconfigure a lot.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Russell Milligan:
A. That Council declare the Access Restriction Strip located at Lot 149 Perdita Street, Bellbird Park, described as Lot 149 on SP248802, surplus to Council requirements and available for disposal for road purposes.
B. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception referred to in section 236(1)(i) of the Regulation applies to the disposal of the Access Restriction Strip located at Lot 149 Perdita Street, Bellbird Park, described as Lot 149 on SP248802, to the State of Queensland (represented by the Department of Resources (DoR)).
C. That Council resolve under section 257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer, to be authorised to negotiate and finalise the terms of disposal of the Access Restriction Strip described in Recommendation B for road purposes.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Perdita Street · Bellbird Park · Ipswich
5. iVolve Program (Stage 3) Quarterly Status Update
Resolution: Moved by Deputy Mayor Jacob Madsen:
5. iVolve Program (Stage 3) Quarterly Status Update
Please note that:
1. The Oracle Remediation project has been renamed the “Oracle Fusion” project.
2. This report provides two status updates. One for the iVolve program and one for the Oracle Fusion project.
3. The risk statuses in this report are subjective.
iVolve Program Final Business Case Amber
The iVolve Program, culminating in a final business case, is on track. The Expression of Interest (EOI) from suppliers closed on 28 October 2022. There is expected to be several challenges in the next period to digest and evaluate the information received from the EOI to enable a coherent final business case and technology roadmap to be produced.
Key risks to the Program are summarised below:
1. Governance for the iVolve Program is being updated to reflect upcoming activities.
2. The EOI outcome may not result in definitive solution(s) chose, which may lead to further procurement activities and scheduled delays.
3. The outcome of the iVolve EOI may be incompatible with the Oracle Fusion project, i.e. what happens if the EOI chooses a product for finance and procurement that is not Oracle Fusion?
All of the issues above are being actively worked on to remediate any risk or resolve the specific issue.
iVolve Program Oracle Fusion project Red
For Stage 3, the majority of the procurement for the Oracle Fusion project is underway. There have been schedule delays in the procurement activities, which may place the 30 June 2023 deadline at risk. Once the Project Manager for the delivery of this work is confirmed and the delivery partner identified, this date can then be reviewed to see if it is viable.
There is preparation work occurring for Stage 4, including:
1. Finalising the project governance framework
2. Agreeing on a procurement approach for the engagement of a partner to help manage the Stage 4 Oracle Fusion delivery project
3. Finalising Stage 4 resource planning and subsequent hiring.
RECOMMENDATION
Moved by Deputy Mayor Jacob Madsen:
Seconded by Councillor Kate Kunzelmann:
That the report be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
6. Queensland Audit Office 2022 Final Audit Report
Resolution: Moved by Mayor Teresa Harding:
6. Queensland Audit Office 2022 Final Audit Report
This is a report concerning the Queensland Audit Office findings and recommendations from the 2021-2022 external audit of Ipswich City Council .
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
That the 2021-2022 final management report for Ipswich City Council, as detailed in Attachment 1, be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
7. Annual Financial Statements for controlled entities
Resolution: Moved by Councillor Marnie Doyle:
7. Annual Financial Statements for controlled entities
This is a report concerning the Annual Financial Statements for the following controlled entities of Ipswich City Council ( Council ):
· Ipswich City Enterprises Pty Ltd;
· Ipswich City Enterprises Investments Pty Ltd; and
· Cherish the Environment Foundation Limited.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Mayor Teresa Harding:
That the report be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
8. CEO Performance Appraisal 2021-2022
Resolution: Moved by Mayor Teresa Harding:
8. CEO Performance Appraisal 2021-2022
This is a report concerning the appraisal of the Chief Executive Officer (CEO) performance for the period 23 November 2021 to 30 June 2022, and the associated remuneration review.
“The attachment/s to this report are confidential in accordance with section 254J(3)(a) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That the CEO Performance Review Report FY2022 be noted.
B. That the CEO Annual Performance Plan for FY2023 be noted.
C. That Council endorse the variation to the CEO’s Employment Contract.
D. That the Mayor be authorised to execute the Employment Contract Variation Agreement on behalf of Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
MATTERS ARISING
Item 9 was referred from the Growth, Infrastructure and Waste Committee for consideration at the Governance and Transparency Committee
9 New Item (Committees) - llll
Resolution: Moved by Councillor Russell Milligan:
9. Renewal of Liquid Petroleum Gas (LPG) for Bundamba and Goodna Aquatic Centres
This is a report concerning the renewal of the supply agreement for Liquid Petroleum Gas (LPG) for the Bundamba and Goodna Aquatic Centres with Origin Energy Retail Ltd to enable continuity of gas supply to these facilities. Leichhardt Aquatic Centre is replacing the current gas heater to an electric heater and is no longer part of this arrangement.
This report recommends that Council resolve that the exception under section 235(b) of the Local Government Regulation 2012 applies and that Council proceeds with the engagement of Origin Energy Retail Ltd to provide LPG Sale and Supply Agreements for Bundamba and Goodna Aquatic Centres for two (2) years.
The estimated sum for this period is two hundred and seventy-five thousand dollars ($275,000) excluding GST for the two (2) sites.
RECOMMENDATION
Moved by Councillor Russell Milligan:
Seconded by Mayor Teresa Harding:
A. That Council resolve it is satisfied under section 235(b) of the Local Government Regulation 2012 (regulation) that the exception under section 235(b) of the regulation applies and that Origin Energy Retail Ltd is the only supplier reasonably available to provide the LPG supply agreement for Bundamba, and Goodna Aquatic Centres for the following reasons:
(a) The number of suppliers for heating LPG is limited.
(b) The equipment at the Council Aquatic Centres is owned by the supplier and Council pays a rent and supply of gas cost.
(c) The cost to Council for a new supplier for the removal and replacement of the current infrastructure at the aquatic centres.
B. That Council enter into a supply agreement with Origin Energy Retail Ltd for the provision of the LPG sale and supply agreement for Bundamba, and Goodna Aquatic Centres for a period of two (2) years for the estimated sum of two hundred and seventy five thousand dollars ($275,000) excluding GST.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
NOTICES OF MOTION
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.54 am.
The meeting closed at 10.58 am.
Mentions: Bundamba · Goodna · Leichhardt
Source: Ipswich City Council meeting minutes (CC BY 4.0).