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Governance and Transparency Committee — 2023-11-28
2. Revisions to the People and Culture Strategy 2021-2026
Resolution: Moved by Councillor Marnie Doyle:
2. Revisions to the People and Culture Strategy 2021-2026
This is a report concerning revisions to the People and Culture Strategy 2021-2026. Key reasons for a review of the Strategy include, the new Psychosocial Hazards Code of Practice coming into effect in April 2023, and Council’s Diversity and Inclusion Strategy 2018 – 2022 requiring a review. The review of the People and Culture Strategy 2021-2026 has included a greater focus on psychological safety, and Diversity, Equity and Inclusion, which replaces the need to have two separate guiding documents for the People and Culture Branch.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
A. That Council note that the Chief Executive Officer has approved the update to the People and Culture Strategy 2021-2026 on 22 October 2023.
B. That Council endorse the revised People and Culture Strategy 2021 – 2026 as outlined in Attachment 1.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Note: Item 3 was separated into 2 parts being Queens Park Tennis Facility and Rosewood Showgrounds (The Green Shed).
Mentions: Rosewood
3 New Item (Committees) - Lease for Renewal Over Trust Land - Queens Park Tennis Facility - 76 Chermside Road, Ipswich
Resolution: Moved by Councillor Jacob Madsen:
*** 3. Lease for Renewal Over Trust Land - Queens Park Tennis Facility - 76 Chermside Road, Ipswich
This is a report concerning a proposed lease over land that Council holds as Trustee.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land at 76 Chermside Road Ipswich, more particularly described part of Lot 1 on Survey Plan 154140, because Ipswich District Junior Tennis Association Inc. is a community organisation.
B. That Council enter into a trustee lease (reference 5966) with Ipswich District Junior Tennis Association Inc.:
(i) at a commencing annual rent of $2,900 excluding GST, payable to Council, and
(ii) for an initial term of 10 years with no options for extension.
C. That pursuant to section 64(1) and 64(2) of the Land Act 1994 , Ministerial approval has been dispensed with (as per Attachment 1 of this report) for the trustee lease over part of 76 Chermside Road Ipswich to Ipswich District Junior Tennis Association Inc., and the purpose of the trustee lease is consistent with the purpose of the trust land.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision regarding the trustee lease to Ipswich District Junior Tennis Association Inc.
RECOMMENDATION
Moved by Councillor Jacob Madsen:
That the Queens Park Tennis Facility lease matter be referred to the Council Ordinary Meeting scheduled for 7 December 2023.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Chermside Road · Ipswich
3. Leases for Renewal over Trust Land - Queens Park Tennis Facility - 76 Chermside Road Ipswich, and Rosewood Showgrounds (the "Green Shed") - 1 Railway Street Rosewood
Resolution: Moved by Deputy Mayor Russell Milligan:
*** 3. Lease for Renewal over Trust Land - Rosewood Showgrounds (the "GREEN Shed") - 1 Railway Street Rosewood
This is a report concerning a proposed lease over land that Council holds as Trustee.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Deputy Mayor Russell Milligan:
Seconded by Councillor Marnie Doyle:
E. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land at 1 Railway Street Rosewood, more particularly described part of Lot 2 on Registered Plan 35616, because Lions Club of Rosewood Inc. is a community organisation.
F. That subject to Ministerial approval pursuant to section 52(3), (4) and (5) of the Land Act 1994, Council enter into a trustee lease (reference 6048) with Lions Club of Rosewood Inc.:
(i) at an annual rent of $1 excluding GST, payable to Council if demanded, and
(ii) for a term to expire on 28 November 2027, with no options for extension.
G. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision regarding the trustee lease to Lions Club of Rosewood Inc.
RECOMMENDATION
Moved by Mayor Teresa Harding:
T hat the Rosewood Showgrounds (The Green Shed) lease matter be referred to the Council Ordinary meeting scheduled for 25 January 2024 and that the report be updated to include consultation with all relevant user groups of the Rosewood Showground as well as the Mayor and divisional councillors.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Chermside Road · Railway Street · Ipswich · Rosewood
4. Leases for Renewal over Freehold Land for the Rosewood Community Centre - 19 School Street Rosewood and Community Park Marburg (the "Red Shed") - 108 Queen Street Marburg
Resolution: Moved by Councillor Kate Kunzelmann:
4. Leases for Renewal over Freehold Land for the Rosewood Community Centre - 19 School Street Rosewood and Community Park Marburg (the "Red Shed") - 108 Queen Street Marburg
This is a report concerning two proposed leases over land that Council hold in freehold.
RECOMMENDATION
Moved by Councillor Kate Kunzelmann:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of the following leasehold interest in land, because the proposed Lessees are community organisations:
Location
Lot
Plan
Lessee
1.
19 School Street
Rosewood
705
CC2732
Rosewood and District Support Centre Incorporated
2.
108 Queen Street
Marburg
2
SP292756
Marburg and District Residents’ Association Inc
B. That Council enter into leases with the Lessees:
(i) at a commencing annual rent excluding GST, payable to Council as outlined below; and
(ii) for an initial term with no options for extension, as outlined below:
File Reference
Lessee
Rent
Term
6048
Rosewood and District Support Centre Incorporated
$1.00 if demanded
5 Years
5859
Marburg and District Residents’ Association Inc
$1.00 if demanded
5 Years
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
RECOMMENDATION
Moved by Deputy Mayor Russell Milligan:
T hat Item 4 titled ‘Leases for renewal over freehold land for the Rosewood Community Centre - 19 School Street Rosewood and Community Park Marburg (the "Red Shed") - 108 Queen Street, Marburg’ matter be separated by individual matter and referred to the Council Ordinary meeting scheduled for 25 January 2024 and that the report be updated to include consultation with all relevant user groups as well as the Mayor and divisional councillors.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Queen Street · School Street · Rosewood · Marburg
5. Renewal of Expenditure Lease over 62 Brisbane Terrace, Goodna for Goodna Off-Leash Dog Park
Resolution: Moved by Councillor Kate Kunzelmann:
5. Renewal of Expenditure Lease over 62 Brisbane Terrace, Goodna for Goodna Off-Leash Dog Park
This is a report concerning the renewal of an expenditure lease over part of
62 Brisbane Terrace, Goodna, between Kirkpatrick Enterprises Pty Ltd as Trustee under instrument 722783020 and Ipswich City Council (Council) for the Goodna Off-Leash Dog Park ( the Dog Park ).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Kate Kunzelmann:
Seconded by Deputy Mayor Russell Milligan:
A. That Council resolve to take an interest in land at 62 Brisbane Terrace, Goodna, more particularly described as Lease BA in Lot 1 on SP189553 on SP307620, for recreation purposes.
B. That Council enter into a lease (Council file reference number 6075) with Kirkpatrick Enterprises Pty Ltd as Trustee under Instrument 722783020 (Lessor):
(i) at a commencing annual rent of $ 2,364.95 excluding GST payable by Council; and
(ii) for an initial term of five (5) years with a five (5) year option for extension.
C. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Brisbane Terrace · Goodna · Ipswich
6. Fees and Charges - Early approval of Public Health, Food Business and Road Regulation annual renewal fees for 2024-2025
Resolution: Moved by Councillor Marnie Doyle:
6. Fees and Charges - Early approval of Public Health, Food Business and Road Regulation annual renewal fees for 2024-2025
This is a report concerning the fees for selected public health, food business and road regulation licences and associated services for the 2024-2025 financial year. It is proposed to adopt a selection of fees and charges for the forthcoming financial year to permit renewal processes owing to the coming Local Government Elections. There is a need to issue renewals with 60 days notice which will not be possible with the compressed period between the Local Government Elections and the likely adoption of the 2024-2025 budget and fees and charges.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
That the proposed fees and charges for public health, food business and road regulation licences and associated services, as detailed in Attachment 1, be adopted with an effective date of 1 July 2024.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
7. Fees and Charges - Inclusion of Annual on-demand kerbside collection services into register of fees and charges
Resolution: Moved by Mayor Teresa Harding:
7. Fees and Charges - Inclusion of Annual on-demand kerbside collection services into register of fees and charges
This is a report concerning a proposed amendment to Councils Register of Fees and Charges to include the on-demand kerbside waste collection services to be commenced in 2023-2024.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That the proposed Fees and Charges as detailed in Table 1, associated with on-demand kerbside collection services be adopted and take effect from January 2024.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
8. Procurement: Supply and Delivery of Mobile Garbage Bins
Resolution: Moved by Mayor Teresa Harding:
8. Procurement: Supply and Delivery of Mobile Garbage Bins
This is a report concerning Supply and Delivery of Food Organics Garden Organics (FOGO) Mobile Garbage Bins (MGBs). This supports the city-wide introduction of the delivery of a FOGO service: a shift to a three-bin core kerbside collection service in accordance with Ipswich City Council’s Resource Recovery Strategy.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement NPN1.11-4 MGBs, Industrial Containers and Bins by LGAQ LTD, for the Supply and Delivery of Food Organics Garden Organics Mobile Garbage Bins (Council file reference number 22619), with SULO MGB AUSTRALIA PTY LTD [ABN: 27 002 605 192] (Supplier) who is a party to the LGA Arrangement.
B. That under the LGA Arrangement with the Supplier, the approximate purchase price is $ 3,300,000.00 excluding GST over the entire term, the end date of the initial term being until such time as all Food Organics Garden Organics Mobile Garbage Bins have been supplied and delivered, with no current options for extension.
C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed for by the LGA Arrangement.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Ipswich
9. Procurement: 21608 - Construction of Hardstand at Riverview Refuse and Recycle Centre
Resolution: Moved by Mayor Teresa Harding:
9. Procurement: 21608 - Construction of Hardstand at Riverview Refuse and Recycle Centre
This is a report concerning the recommendation to award Tender 21608 Construction of Hardstand at Riverview Refuse and Recycle Centre and to seek Council’s approval to enter into a contract with the nominated supplier as per confidential Attachment 1 to undertake the construction of the hardstand at Riverview Refuse and Recycle Centre.
After an open market request for tender process, an evaluation panel has recommended one supplier for the construction of the hardstand works as set out in Recommendation B below. The recommendation provides Council with a local Ipswich company. The recommendation has been determined by the evaluation panel to offer Council best value for money.
If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Councils resolution at Recommendation B.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 21608 Construction of Hardstand at Riverview.
B. That Council enters into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of three million eight hundred and two thousand six hundred and eighty-three dollars and seventy-eight cents ($3,802,683.78) excluding GST.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
10. Procurement: Disposal of valuable non-current asset leases - 7 Bruce Lane, Camira - 389 Logan Road, Springfield and 235 Smiths Road, Redbank
This is a report concerning the procurement and recommendation of proposed new leases of the following facilities between Ipswich City Council (Council) and the below listed organisations.
22247
Langley Park Hall
Camira Friends & Neighbours Club Inc
22248
Camira Springfield Community Centre
Westside Community Care (Qld) Limited
22250
Redbank Collingwood Park Sports Complex
Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award the below Tenders for the disposal of an interest in land to the recommended organisations (Lessee), for the management and operation of the respective facilities.
Tender
Location
Lot / Plan
Lessee
22247
Langley Park Hall ,
7 Bruce Lane, Camira
Lease A on SP243521, Lot 272 on RP111740
Camira Friends & Neighbours Club Inc
22248
Camira Springfield Community Centre
389 Logan Road, Springfield
Lot 2 on RP857484
Westside Community Care (Qld) Limited
22250
Redbank Collingwood Park Sports Complex
235 Smiths Road, Redbank
Lot 1 on SP221978 & Lot 4 on SP148559
Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness
B. That Council enter into a lease with the Lessee:
(i) at an annual rent excluding GST, payable to Council; and
(ii) for a term, as outlined below;
Tender
Lessee
Rent
Term
22247
Camira Friends & Neighbours Club Inc
$1.00 if demanded
5 years
22248
Westside Community Care (Qld) Limited
$1.00 if demanded
5 years
22250
Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness
$24,000.00 or 10% turnover, whichever is greater
10 years plus 1 x 5 year option
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
RECOMMENDATION
Moved by Councillor Jacob Madsen:
That Item 10 titled ‘Procurement: Disposal of Valuable Non-current Asset Leases - 7 Bruce Lane, Camira - 389 Logan Road, Springfield and 235 Smiths Road, Redbank’ be referred to the Council Ordinary Meeting scheduled for 25 January 2024.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Bruce Lane · Logan Road · Smiths Road · Riverview · Ipswich · Camira · Springfield · Redbank · Collingwood Park · Goodna
11. Procurement: Extension and Increased Expenditure on 12190 Road Resurfacing and Maintenance - Preferred Supplier Arrangement
Resolution: Moved by Mayor Teresa Harding:
11. Procurement: Extension and Increased Expenditure on 12190 Road Resurfacing and Maintenance - Preferred Supplier Arrangement
This is a report concerning the recommendation to approve the next one (1) year extension option and increased expenditure under contract 12190 Road Resurfacing and Maintenance – Preferred Supplier Arrangement that was $40,000,000.00 ex GST inclusive of all extensions.
This report seeks approval to increase the estimated contract spend by $10,000,000.00 to $50,000,000.00.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That Council approve the next one (1) year extension option and increased contract spend for contract 12190 Road Resurfacing and Maintenance – Preferred Supplier Arrangement for the supplier listed below:
· RPQ Asphalt Pty Ltd (ABN 70 088 212 757)
B. That the total estimated contract value for this arrangement be increased from $40,000,000.00 to a total cost of $50,000,000.00 ex GST including the final two (2), one (1) year extension periods for the contract.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Local Government Regulation 2012 , in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
12. Procurement: EOI - Ripley Road and Fischer Road, Ripley - Road Upgrade
Resolution: Moved by Mayor Teresa Harding:
12. Procurement: EOI - Ripley Road and Fischer Road, Ripley - Road Upgrade
This is a report concerning the upgrade of Ripley Road to a four-lane median divided urban arterial road standard and Fischer Road to a two-lane urban sub-arterial road standard.
Council is seeking to invite Expressions of Interest to identify a construction partner who can demonstrate their capacity and capability to undertake both the detailed design and construction of the upgrade works.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolve that it would be in the public interest to invite expressions of interest before inviting written tenders for the provision of
design and construct services .
B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:
(i) it will allow Council to canvas the market for experienced contractors who have the capacity and capability to complete the detailed design and construction of the Ripley Rd and Fischer Rd, Ripley – Road Upgrade;
(ii) to undertake a multi-stage process to select the best potential contractor.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Fischer Road · Ripley Road · Ripley
13. Procurement: EOI - Green Energy Partner for Green Energy Precinct
Resolution: Moved by Mayor Teresa Harding:
13. Procurement: EOI - Green Energy Partner for Green Energy Precinct
This is a report concerning the intent of Council wishing to engage an energy partner to provide a concept design and feasibility analysis for the development of a Green Energy Precinct within the Nicholas Street Precinct. A Green Energy Precinct would include but not be limited to; renewable energy generation and battery storage technology as well as other innovative opportunities identified through this process.
Council is seeking a high-level feasibility analysis of Council's assets and data relating to energy consumption combined with potential delivery options that would lead to both positive environmental and financial outcomes for Council and the community. Delivery options could include (but not limited to):
- Council-owned and operated.
- Partner delivery and ownership over the asset(s) in a leased arrangement.
Council is seeking to invite Expressions of Interest (EOI) to identify partners who can demonstrate their capability to undertake a contract of this nature and further invite those partners to participate in a tendering process, leading to the formation and award of a design and construction contract should Council wish to pursue the Green Precinct concept further.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolves that it would be in the public interest to invite expressions of interest before inviting written tenders for a Green Energy Partner for the provision of a Green Energy Precinct.
B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:
(i) it will allow Council to canvas the market for information to guide the project;
(ii) it will allow Council to identify parties with serious interest and ability, without subjecting all parties to the expense of submitting full tender responses at this early stage of the project;
(iii) it will save Council the expense of running a request for tender and evaluating it at this early stage of the project.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Nicholas Street
14. Procurement: Oracle Fusion Managed Services
Resolution: Moved by Mayor Teresa Harding:
14. Procurement: Oracle Fusion Managed Services
This is a report seeking a resolution by Council to enter into a contract with Mastek Systems Pty Ltd for the provision of a Managed Service to support the Oracle Fusion Enterprise Resource Planning System post go live in December 2023.
This matter is required as officers seek Council resolution that the exception under section 230 of the Local Government Regulation 2012 allows a local government to enter into medium and large contractual arrangements through the preparation and adoption of a Tender Consideration Plan.
A Tender Consideration Plan has been prepared, setting out the background to this matter, the options considered, market and supplier capability analysis, risk analysis and the preferred option recommended to the Council.
This report recommends that Council resolve to adopt the Tender Consideration Plan for the Oracle Fusion Managed Services and enter into a contract with Mastek Systems Pty Ltd for an initial term of one (1) year and two (2) further one (1) year extension options (1+1+1) for the estimated value of $500,000.00 excluding GST if all extension options of the proposed contractual arrangement are exercised.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 230(1)(a) of the Local Government Regulation 2012 (Regulation), Council resolve to prepare Tender Consideration Plan number 21687 for the provision of Oracle Fusion Managed Services.
B. That pursuant to Section 230(1)(b) of the Local Government Regulation 2012 (Regulation), Council resolve to adopt Tender Consideration Plan number 21687 that was prepared for the provision of Oracle Fusion Managed Services as detailed in the report by the ICT Category Specialist dated 1 November 2023.
C. That in accordance with the Tender Consideration Plan, Council enter into a contractual arrangement with Mastek Systems Pty Ltd at an approximate purchase price of $500,000 excluding GST over the entire term of one (1) year, with options for extension at the discretion of Council (as purchaser) of two (2) additional one (1) year terms.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
15. Procurement: SmartyGrants Renewal
Resolution: Moved by Mayor Teresa Harding:
15. Procurement: SmartyGrants Renewal
This is a report seeking a resolution by Council to continue contractual arrangement 16322 with Our Community Pty Ltd (Our Community) for access to SmartyGrants application that is utilised for Council’s funding and support program.
This matter is required as officers seek Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies to the specialised services provided by these operationally necessary products. The proprietary nature of the incumbent supplier’s products means that there is only one supplier who is reasonably available to provide the required subscription to this product that is utilised by multiple Australian government agencies to manage grant funding, thereby rendering it more costly and disadvantageous to Council to tender for other software products.
A resolution of Council is sought to approve the continuation of the annual subscription for the system with Our Community for a term of up to three (3) years. This is an estimated total cost of approximately seventy-five thousand dollars ($75,000) excluding GST if all three (3) additional years are subscribed.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical and disadvantageous to invite quotes OR tenders for the provision of the SmartyGrants grants administration system .
B. That the contractual arrangement 16322 with Our Community Pty Ltd for the annual subscription to the SmartyGrants application be continued as required for up to three (3) years at an approximate purchase price of $75,000 excluding GST.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
16. iVolve Program Report - November 2023
Resolution: Moved by Mayor Teresa Harding:
16. iVolve Program Report - November 2023
This is a report concerning the status of the iVolve Program and the Oracle Fusion project (the first project of the broader iVolve Program in the delivery phase).
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That the status report on the iVolve Program and the Oracle Fusion project be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.31 am.
The meeting closed at 11.02 am.
*** Refer Council Ordinary Meeting of 7 December 2023 for amendment
Source: Ipswich City Council meeting minutes (CC BY 4.0).