Home › Meetings › Governance and Transparency Committee — 2023-10-12
Governance and Transparency Committee — 2023-10-12
2. Disposal of Council Freehold Land located at 51 Swanbank Road, Swanbank
Resolution: Moved by Deputy Mayor Russell Milligan:
2. Disposal of Council Freehold Land located at 51 Swanbank Road, Swanbank
This is a report concerning the proposed disposal of land located at 51 Swanbank Road, Swanbank, more particularly described as Lot 1 on RP154795 owned in freehold by Ipswich City Council.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Deputy Mayor Russell Milligan:
Seconded by Councillor Kate Kunzelmann:
A. That Council declare the land located at 51 Swanbank Road, Swanbank, more particularly described as Lot 1 on RP154795 (the Land), surplus to Council requirements.
B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iv) of the Regulation applies to the disposal of surplus land at 51 Swanbank Road, Swanbank, more particularly described as Lot 1 on RP154795 (Council file reference 5083), because the disposal will be to an adjoining land owner.
C. That Council enter into a contractual arrangement with CleanCo Queensland Ltd at an expected sale price of $5,000 excluding GST, payable to Council.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Swanbank Road · Swanbank · Ipswich
3. Repeal of Previous Council Decision for the Surrender and Acquisiton of Drainage Easement at 22 Hume Drive, Bundamba
Resolution: Moved by Deputy Mayor Russell Milligan:
3. Repeal of Previous Council Decision for the Surrender and Acquisiton of Drainage Easement at 22 Hume Drive, Bundamba
This is a report requesting the repeal of a decision made at the Governance and Transparency Committee, Item No. 9 on the 13 July 2023 and adopted at the Council Ordinary meeting of 27 July 2023. The decision was concerning the surrender and acquisition of drainage easements located at 22 Hume Drive, Bundamba.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Deputy Mayor Russell Milligan:
Seconded by Councillor Marnie Doyle:
A. That the previous decision of Council, as per Item No. 9 of the Governance and Transparency Committee on the 13 July 2023 and adopted at the Council Ordinary Meeting of 27 July 2023, be repealed.
B. That Council resolve to negotiate the terms for two (2) new easements over part of land located at 22 Hume Drive, Bundamba, described as Lot 540 on SP335462, for drainage purposes (Council File Reference 6023).
C. That in the first instance, the method of acquisition will be by agreement with the affected person/s pursuant to the Property Law Act 1974 and the Land Title Act 1994.
D. That should Council fail to negotiate the easement by agreement with the affected person/s, Council as “ Constructing Authority” pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967 , will proceed to acquire the easements over part of the land located at 22 Hume Drive, Bundamba, described as Lot 540 on SP335462.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Hume Drive · Bundamba
4. Procurement: On-demand Kerbside Large Item Collection Service
Resolution: Moved by Mayor Teresa Harding:
4. Procurement: On-demand Kerbside Large Item Collection Service
This is a report concerning the establishment of an on-demand kerbside large item collection service via a Preferred Supplier Arrangement with Handel Group Pty Ltd. This on-demand service delivery model will replace the current kerbside large items collection service: a biennial city-wide scheduled service that has been provided for at least 22 years.
Under the proposed Preferred Supplier Arrangement, Council’s approximate spend will be $17,000,000.00 excluding GST over the entire term, being an initial term of (5) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X two (2) year terms and one (1) x one (1) year term.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 233 of the Local Government Regulation 2012 (Regulation), Council establish Preferred Supplier Arrangement 22084 for the provision of an on-demand kerbside large item collection service with Handel Group Pty Ltd (ACN: 625 084 077).
B. That pursuant to Section 233(8) of the Regulation, Council resolve that it is satisfied that a term of longer than two (2) years will result in better value for Council.
C. That under the Preferred Supplier Arrangement, Council’s approximate spend will be $ 17,000,000.00 excluding GST over the entire term, being an initial term of (5) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X two (2) year terms and one (1) x one (1) year term.
D. That Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
5. Procurement: Tender Consideration Plan 10590 Supply and Delivery of Light Vehicles (extension)
Resolution: Moved by Mayor Teresa Harding:
5. Procurement: Tender Consideration Plan 10590 Supply and Delivery of Light Vehicles (extension)
This is a report concerning the proposed extension of contract 10590 – for the Supply and Delivery of Light Vehicles, for a further one (1) year extension period, through the adoption of the attached Tender Consideration Plan (TCP).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012. ”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 230(1)(a) of the Local Government Regulation 2012 (Regulation), Council resolve to prepare a Tender Consideration Plan number 10590 for the provision of the Supply and Delivery of Light Vehicles.
B. That pursuant to Section 230(1)(b) of the Local Government Regulation 2012 (Regulation), Council resolve to adopt the Tender Consideration Plan number 10590 that was prepared for the provision of the Supply and Delivery of Light Vehicles as detailed in the report by the Category Specialist dated 28 August 2023.
C. That in accordance with the Tender Consideration Plan, Council extend the current contractual arrangement with Q Automotive (Trading as Bremer Ford (ABN 47 010 489 460) and Ross Llewellyn Motors (ACN 010 428 841), at an approximate purchase price of $ 950,000.00 excluding GST over the entire term, being an additional term of one (1) year).
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
6. Procurement: Volvo Fleet Maintenance Services Agreement
Resolution: Moved by Councillor Marnie Doyle:
6. Procurement: Volvo Fleet Maintenance Services Agreement
This is a report concerning the Volvo Fleet Maintenance Services Agreement for the Volvo cab-chassis component of the new waste truck fleet (side-loader) Council has either recently accepted delivery of or currently has on order, with Volvo Group Australia Pty Ltd (Volvo). The agreement secures a long-term servicing solution for the cab-chassis component by the original equipment manufacturer, Volvo.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes or tenders for the provision of Volvo Fleet Maintenance Services Agreement .
B. That Council enter into a contractual arrangement (Council file reference number 22700 ) with Volvo Group Australia Pty Ltd, at an approximate purchase price of $ 9,300,000.00 excluding GST over the entire term, being a term of up to seven (7) years from the date of delivery of the last on-order waste truck, with no options for extension.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
7. Procurement: Increased Spending on Grounds Maintenance and Arbiculture Panel Arrangements
Resolution: Moved by Mayor Teresa Harding:
7. Procurement: Increased Spending on Grounds Maintenance and Arbiculture Panel Arrangements
This is a report concerning the recommendation to approve an increase in spend for Contracts 13482 Grounds Maintenance and Associated Services and Contract 14985 Arboriculture Services.
Council’s original estimated expenditure for Grounds Maintenance and Associated Services to Council assets under this agreement was $8,293,230.82 excluding GST for the total contract period of three (3) years with the option to extend the contract by two (2) x one (1) year periods.
Council’s original estimated expenditure for Arboriculture Services to Council assets under this agreement was $5,079,604 excluding GST for the total contract period of three (3) years with the option to extend the contract by two (2) x further, one (1) year periods at the commencement of these contracts in 2021.
This increase is due to costs such as fuel, labour, equipment and CPI costs which have risen above the anticipated forecast expenditure figures with these suppliers and across the industry.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That Council approve an increase in expenditure for the provision of Grounds Maintenance and Associated Services with the suppliers listed below from $8,293,231.00 to $10,788,058.00 excluding GST for the contracted period up to January 2025. This constitutes an increase of $2,494,827.00 excluding GST.
Contract 13482 Grounds Maintenance and Associated Services
· River City Garden & Lawn Pty Ltd
· Savco Vegetation Services Pty Ltd
· Skyline Landscape Services (QLD) Pty Ltd
· Austspray Environmental Weed Control Pty Ltd
B. That Council approve an increase in expenditure for the provision of Arboriculture Services with the suppliers listed below from $5,079,604.00 to $7,510,000.00 excluding GST for the contracted period to January 2025. This constitutes an increase of $2,430,396.00 excluding GST.
Contract 14985 Arboriculture Services
· Active Tree Services Pty. Ltd.
· Bush Born Enterprises Pty Ltd as the trustee for The Bush Bourne Unit Trust trading as Australian Tree Services
· PowerClear Pty Ltd
· Heritage Tree Services Pty Ltd ATF Rowan Family Trust
· River City Garden & Lawn Pty Ltd
· Savco Vegetation Services Pty Ltd
· Benjamin Young Family Trust t/a Arbor Australis Consulting Pty. Ltd
C. That Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
8. Procurement: Contract 16168 Cemeteries Management System
Resolution: Moved by Councillor Marnie Doyle:
8. Procurement: Contract 16168 Cemeteries Management System
This is a report seeking a resolution by Council to continue contract 16168 with the existing supplier GSS (NI) Ltd T/A Plotbox (Plotbox) for the remainder of the current contract for the provision of the cemeteries management system and related ancillary products and services in use for the Ipswich City Council cemeteries.
A Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies to the cemeteries management system and related ancillary products and services used for the Ipswich City Council cemeteries, for the provision of services by Plotbox as the proprietary nature of the incumbent supplier’s products means that there is only one supplier who is reasonably available to continue providing this system. Further, as investment has only recently been made into the implementation and integration of this system, and the system is exceeding expectations, it would be more costly and disadvantageous to Council to tender for another cemeteries management system.
A resolution of Council is sought continue the current contract with Plotbox for the full contract term of three (3) years, with two (2) additional extension options of one (1) year each. This is an estimated total cost of approximately four hundred thousand dollars ($400,000.00) excluding GST for the term of the contract.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Mayor Teresa Harding:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolves that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of cemeteries management system and related ancillary products and services in use for the Ipswich City Council cemeteries .
B. That the contractual arrangement 16168 with GSS (NI) Ltd T/A Plotbox (Supplier) for the provision of a cemeteries management system and related ancillary products and services used for the Ipswich City Council cemeteries be continued at an approximate purchase price of $ 400,000.00 excluding GST over the entire term of the contract (being an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) x one (1) year terms).
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Ipswich
9. Procurement: 17297 Mobile Data Anywhere Subscription
Resolution: Moved by Councillor Marnie Doyle:
9. Procurement: 17297 Mobile Data Anywhere Subscription
This a report seeking a resolution by Council to continue contractual arrangement 17297 with Mobile Technologies Pty Ltd for the provision of the Mobile Data Anywhere product for up to two (2) years at an approximate purchase price of $310,000.00 excluding GST as it is operationally utilised as part of Council’s existing spatial and asset management services.
A Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies as the proprietary nature of the incumbent supplier’s products means that there is only one (1) supplier who is reasonably available to provide the support and maintenance for the products. Further, due to the identified iVolve dependency of this product and the current implementation of an enterprise spatial solution by Council, it is more costly and disadvantageous to Council to tender for other software products when delivery of the final iVolve solution and enterprise spatial project will provide replacement solutions.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the Mobile Data Anywhere product subscription.
B. That the contractual arrangement 17297 with Mobile Technologies Pty Ltd for the annual subscription to the Mobile Data Anywhere product be continued as required for up to two (2) years at an approximate purc hase price of $ 310,000.00 excluding GST .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
10. Procurement: Cloud Infrastructure Hosting
Resolution: Moved by Councillor Marnie Doyle:
10. Procurement: Cloud Infrastructure Hosting
This is a report seeking financial approval to enter into a contractual arrangement under s235(f) of the Regulation (the contract is made with, or under an arrangement with, a government agency) for the provision of Cloud Infrastructure Hosting and ancillary arrangements as allowed by the government agency contractual arrangement.
The contractual arrangement will be for a period of up to four (4) years and five (5) months as required, with the Government Agency and Supplier identified in the attached confidential support documentation.
A resolution of Council is sought to approve an approximate cost of $7,500,000 excluding GST over the total contractual period.
“The attachment/s to this report are confidential in accordance with section 254J(3)(i) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Mayor Teresa Harding:
A. That pursuant to Section 235(f) of the Local Government Regulation 2012 (Regulation), Council utilise the Government Agency contractual arrangement for the provision of Cloud Infrastructure Hosting with the Supplier who is party to the government agency contractual arrangement, as detailed in confidential Attachment 1 of this report.
B. That under the government agency contractual arrangement, Council’s approximate spend will be $7,500,000 excluding GST over the anticipated term which shall not exceed four (4) years and five (5) months.
C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed by the government agency contractual arrangement.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
11. Procurement: Contract 19504 AWS, VMC, VCDR Hybrid Cloud and Windows Server Licencing - Increase to Approved Contract Value
Resolution: Moved by Mayor Teresa Harding:
11. Procurement: Contract 19504 AWS, VMC, VCDR Hybrid Cloud and Windows Server Licencing - Increase to Approved Contract Value
This is a report seeking financial approval to increase the approved contract value of existing contractual arrangement 19504 for the provision of AWS, VMC, VCDR Hybrid Cloud and Windows Server Licencing (AWS Cloud Services and ancillary services) in anticipation of contract spend exceeding $2,000,000 excluding GST prior to the end of contract term.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That the expected value of contractual arrangement 19504 with Telstra Limited, for AWS Cloud Services and ancillary services be varied to amend the expected value from approximately $ 1,900,000 excluding GST to approximately $2,850,000 excluding GST over the entire term.
B. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Local Government Regulation 2012 , in order to implement Council’s decision .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
12. Procurement: Living in Ipswich Survey and Economic / Social Data Resources
This a report seeking a resolution by Council to enter into a contractual arrangement with ID Consulting Pty Ltd (ID Consulting) for the provision of the Living in Ipswich Survey and the economic / social data platform that is utilised both operationally within Council and also provides public-facing statistics and facts via the Ipswich City Council website at an approximate purchase price of $350,000.00 excluding GST over the entire term, being an initial term of two (2) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms.
A Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies as the proprietary nature of the incumbent supplier’s products means that there is only one (1) supplier who is reasonably available to provide the integrated service in its current format and long-standing historical data.
Recommendation
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite tenders for the provision of Living in Ipswich Survey and Demographic digital platform.
B. That Council enter into a contractual arrangement (Council file reference number 22769) with ID Consulting Pty Ltd, at an approximate purchase price of $350,000.00 excluding GST over the entire term, being an initial term of two (2) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms .
Mayor Teresa Harding queried the pricing information outlined on page 127 compared to the price being recommended in Recommendation B over the entire term of the contract.
Moved by Councillor Jacob Madsen:
Seconded by Mayor Teresa Harding:
That Item 12 be referred to the next Council Ordinary Meeting requesting clarification be given on the contract total.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
*Note: The original motion for Item 12 was recommitted later in the meeting.
Mentions: Ipswich
13. Procurement: Optisigns Digital Signage - Hardware and Software as a Service
Resolution: Moved by Mayor Teresa Harding:
13. Procurement: Optisigns Digital Signage - Hardware and Software as a Service
This a report seeking a resolution by Council to continue contractual arrangement 19544 with OptiSigns Inc. (Optisigns) for the provision of the Digital Signage product that is operational across Council Libraries, 1 Nicholas Street Precinct and is to be extended into the Civic Centre. This solution is a software application with cloud-based access for content management.
A Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies as the existing implementation and use of the incumbent supplier’s products means that there is a seamless activity to extend the use of the product to other areas of Council with similar requirements thus consolidating to one supplier who is able to provide the support and maintenance for the products across multiple sites. Further, it is more timely and better value for money to extend the current contract to address the immediate need at the Civic Centre for replacement of a winding-down legacy system with a known solution than for Council to tender for other products.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one (1) supplier who is reasonably available for the ongoing provision of the.
B. That the contractual arrangement 19544 with OptiSigns Inc. (Supplier) for the Digital Signage Solution used across Libraries and to be extended to the Civic Centre be continued as required for up to a further three (3) years at an approximate value of $60,000.00 + GST over the entire term of the contract if the subscription is continued for all three (3) additional years.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Nicholas Street
14. Procurement: Increased Sprending on Electrical Trade Services Preferred Supplier Arrangement
Resolution: Moved by Mayor Teresa Harding:
14. Procurement: Increased Spending on Electrical Trade Services Preferred Supplier Arrangement
This is a report concerning the recommendation to approve the spend increase for contract 13437 Electrical Trade Services preferred supplier arrangement. The original estimated expenditure in October 2020 for the Electrical Trade Services preferred supplier arrangement was $6,607,208.35 excluding GST inclusive of all extensions.
This report seeks approval to increase the estimated contract spend by $1,700,000.00, from $6,607,208.35 to $8,307,208.35 excluding GST.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That Council approve the estimated increase contract spend for the Electrical Trade Services preferred supplier arrangement, for the suppliers listed below. The estimated increased contract spend amount is $1,700,000.00 excluding GST.
1. Primary Supplier – Stowe Australia Pty Ltd (ACN 002 556 603)
2. Secondary Supplier – J & P Richardson Industries Pty Ltd (ACN 001 952 325)
3. Secondary Supplier – Arcos Investments Pty Ltd (ACN 100 475 812).
B. The total estimated contract value for this arrangement to increase from $6,607,208.35 to a total cost of $8,307,208.35 excluding GST and including the final one (1) year extension period for the contract.
C. That Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
15. Procurement: Consumer Behaviour and Visual Merchandising Consultant
Resolution: Moved by Deputy Mayor Russell Milligan:
15. Procurement: Consumer Behaviour and Visual Merchandising Consultant
This is a report concerning the implementation of a Revitalising Ipswich Central Plan and City of Ipswich Economic Development Strategy activity referred to as the Customer Behaviour and Visual Merchandising Project.
The project involves the procurement of a consultant with expertise in consumer behaviour research, visitor economy and retail and visual merchandising to assist with a pilot program for local businesses without first inviting written quotes or tenders. Section 235(b) of the Local Government Regulation 2012 allows a local government to enter into medium or large sized contractual arrangement, if the local government resolves that the services provided are of a specialised nature.
RECOMMENDATION
Moved by Deputy Mayor Russell Milligan:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical to invite quotes for the provision of a consultant with expertise in consumer behaviour research, visitor economy retail and visual merchandising.
B. B. That Council enter into a contractual arrangement (Council file reference number 22801 ) with Shopology at an approximate purchase price of $ 39,600 excluding GST over the term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year extension options at a total cost of $118,000 over the entire potential term.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Move into Closed Session
Moved by Mayor Teresa Harding
That in accordance with section 254J(3)(g) of the Local Government Regulation 2012 , the meeting move into closed session to discuss Item 16 titled Procurement: Contract 19058 ERP System Upgrade – Increase to Approved Contract Value.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
The meeting moved into closed session at 11.26 am.
Move into Open Session
Moved by Councillor Jacob Madsen
Seconded by Mayor Teresa Harding
That the meeting move into open session.
The meeting moved into open session at 11.33 am.
Mentions: Ipswich
16. Procurement: Contract 19058 ERP System Upgrade - Increase to Approved Contract Value
Resolution: Moved by Mayor Teresa Harding:
16. Procurement: Contract 19058 ERP System Upgrade - Increase to Approved Contract Value
This is a report seeking financial approval to increase the approved contract value of existing contractual arrangement 19058 with supplier Mastek Systems Pty Ltd (Mastek) for the provision of professional services for the implementation of the Enterprise Resource Planning (ERP) System Upgrade in anticipation of contract spend increasing from current approved contract value of $1,890,000 excluding GST to $2,500,000 excluding GST prior to the end of contract term.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That the expected value of contractual arrangement 19058 with Mastek Systems Pty Ltd , for the ongoing provision of the ERP System Upgrade and services be varied to amend the expected value from approximately $1.89M excluding GST to approximately $2.5M excluding GST over the entire term.
B. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Local Government Regulation 2012 , in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
12 New Item (Committees) - Recommital of Original Motion for Item 12
Resolution: Moved by Councillor Jacob Madsen:
RecommitTal of Original Motion for Item 12
The committee received advice in relation to the further information sought for Item 12 titled Procurement: Living in Ipswich Survey and Economic / Social Data Resources which was tabled at the meeting.
RECOMMENDATION
Moved by Councillor Jacob Madsen:
That the earlier decision in relation to Item 12 being referred to the next Council Ordinary meeting be revoked and that the original motion for Item 12 be recommitted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Ipswich
12. Procurement: Living in Ipswich Survey and Economic / Social Data Resources
Resolution: Moved by Mayor Teresa Harding:
12. Procurement: Living in Ipswich Survey and Economic / Social Data Resources
This a report seeking a resolution by Council to enter into a contractual arrangement with ID Consulting Pty Ltd (ID Consulting) for the provision of the Living in Ipswich Survey and the economic / social data platform that is utilised both operationally within Council and also provides public-facing statistics and facts via the Ipswich City Council website at an approximate purchase price of $350,000.00 excluding GST over the entire term, being an initial term of two (2) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms.
A Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies as the proprietary nature of the incumbent supplier’s products means that there is only one (1) supplier who is reasonably available to provide the integrated service in its current format and long-standing historical data.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite tenders for the provision of Living in Ipswich Survey and Demographic digital platform.
B. That Council enter into a contractual arrangement (Council file reference number 22769 ) with ID Consulting Pty Ltd , at an approximate purchase price of $ 350,000.00 excluding GST over the entire term, being an initial term of two (2) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Attachments
1. Item 12 - Updated Officer's report ⇨
NOTICES OF MOTION
Mentions: Ipswich
17. Notice of Motion - Foster Dog Fee Exemption
Resolution: Moved by Councillor Marnie Doyle:
17. Notice of Motion - Foster Dog Fee Exemption
This is a notice of motion submitted by Councillors Marnie Doyle and Andrew Fechner concerning a foster dog fee exemption.
Councillors Marnie Doyle and Andrew Fechner gave notice of their intention to move the following motion at the Governance and Transparency Committee Meeting of 12 October 2023:
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That Council provide a report to the November Ordinary Meeting on the financial and operational implications of Ipswich City Council granting a registration fee exemption for a period of twelve months for dogs fostered by approved carers, with a view to implementing the following amendment:
(i) Ipswich City Council’s “Register of Fees and Charges 2023-2024” (page 18 at 1.2 Dog Registration Fee Exemption) be amended to include the following exemption:
A dog registration fee is not required during the initial 12 month period of foster care subject to the following:
a. In accordance with the Animal Management (Cats and Dogs) Act 2008, the fostered dog must be microchipped and registered under the recognised animal foster organisation and the foster carer address; and
b. The dog registration must remain valid during the foster care period; and
c. Formal notification from a recognised animal foster organisation identifying the individual carer must be submitted to council; and
d. The foster carer must abide with council requirements regarding the number of dogs that may be kept at the property and seek a council dog permit if required by the total number of dogs at the property.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
MATTERS ARISING
Nil
Mentions: Ipswich
0 New Item (Committees) - Commencement of next meeting
Resolution: Moved by Councillor Jacob Madsen:
Commencement of next meeting
RECOMMENDATION
Moved by Councillor Jacob Madsen:
Seconded by Mayor Teresa Harding:
That the Community, Culture, Arts and Sport Committee commence at 12.45 pm.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.56 am.
The meeting closed at 11.44 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).