Home › Meetings › Governance and Transparency Committee — 2022-11-10
Governance and Transparency Committee — 2022-11-10
1 New Item (Committees) - Move
Resolution: Moved by Deputy Mayor Jacob Madsen:
1. CHANGE TO THE ORDER OF REPORTS
RECOMMENDATION
Moved by Deputy Mayor Jacob Madsen:
Seconded by Councillor Marnie Doyle:
That agenda item 11 titled ‘ Ipswich City Council – Council and Committee Meetings Schedule for 2023 and January 2024’ be moved to be dealt with as the first item of the meeting.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
11. Ipswich City Council - Council and Committee meetings schedule for 2023 and January 2024
Resolution: Moved by Mayor Teresa Harding:
11. Ipswich City Council - Council and Committee meetings schedule for 2023 and January 2024
This is a report concerning the proposed 2023 Ipswich City Council – Council and Committee Meetings schedule.
The schedule has been prepared based on the following:
· Committee and Council meetings have been planned so as not to coincide with school holidays with the exception of the Council meeting for January 2023.
· For the months of April, September and end of November, the Council Ordinary meeting will be held the week following the committee meetings.
· No committee meetings in January or December.
· A special meeting of Council to adopt the budget has been proposed a week earlier for 2023 at 9.00 am with the Ordinary Council meeting to follow at 1.00 pm.
· There will be no change to the month-end finance report being sent direct to Council due to timing of committee meetings.
· No 10-minute break between committees (this allows the following meeting to commence and immediately adjourn to a later time if required*).
· Informal meetings including briefings and workshops have been proposed to generally occur early in the month, prior to committee meetings.
· Workshops related to the preparation of Council’s budget have been included.
*Note – section 261(2) of the Local Government Regulation 2012 titled Adjournment of meetings states that ‘ if a quorum is not present within 15 minutes after the time appointed for a meeting, the meeting may be adjourned to a later hour or another day’ .
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That the 2023 Council and Committee Meeting calendar dates be held as detailed in Attachment 1 and as outlined below:
COUNCIL/COMMITTEE
MEETING DAY AND TIME
MEETING DATES
Council Ordinary Meeting
** Special Meeting for adoption of budget at 9am and Council Ordinary Meeting at 1pm
Thursday - 9.00 am
19 January 2023
23 February 2023
23 March 2023
27 April 2023
25 May 2023
**22 June 2023
27 July 2023
20 August 2023
14 September 2023
19 October 2023
23 November 2023
7 December 2023
25 January 2024
Growth, Infrastructure and Waste
Tuesday - 9.00 am
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
5 October 2023
9 November 2023
28 November 2023
Governance and Transparency
Tuesday - at the conclusion of the Growth, Infrastructure and Waste Committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
5 October 2023
9 November 2023
28 November 2023
Community, Culture, Arts and Sport
Tuesday - at the conclusion of the Governance and Transparency Committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
5 October 2023
9 November 2023
28 November 2023
Economic and Industry Development
Tuesday - at the conclusion of the Community, Culture, Arts and Sport Committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
5 October 2023
9 November 2023
28 November 2023
Environment and Sustainability
Tuesday – at the conclusion of the Economic and Industry Development Committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
5 October 2023
9 November 2023
28 November 2023
Ipswich Central Redevelopment Committee
Tuesday - at the conclusion of the Environment and Sustainability Committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
5 October 2023
9 November 2023
28 November 2023
B. That the Chief Executive Officer, in consultation with the Mayor and Deputy Mayor, be authorised to amend the council and committee meeting dates if required, with notification of any amendment in accordance with section 254B(4) of the Local Government Regulation 2012 .
The Chairperson, Deputy Mayor Jacob Madsen invited Councillor Paul Tully (as observer) to participate in discussion of this matter including proposing the following supplementary motions for consideration:
C. That the 10 minute break remain between each committee meeting or such later time as determined by the preceding committee meeting.
D. That the committee meetings scheduled for Thursday, 5 October 2023 be changed to Thursday, 12 October 2023.
E. That the Council meeting scheduled for Thursday, 19 October 2023 be changed to Thursday, 26 October 2023.
The mover and seconder of the original motion agreed to the incorporation of the proposed supplementary motions.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
*** A. That the 2023 Council and Committee Meeting calendar dates be held as detailed in Attachment 1 and as outlined below:
COUNCIL/COMMITTEE
MEETING DAY AND TIME
MEETING DATES
Council Ordinary Meeting
** Special Meeting for adoption of budget at 9am and Council Ordinary Meeting at 1pm
Thursday - 9.00 am
19 January 2023
23 February 2023
23 March 2023
27 April 2023
25 May 2023
**22 June 2023
27 July 2023
20 August 2023
14 September 2023
26 October 2023
23 November 2023
7 December 2023
25 January 2024
Growth, Infrastructure and Waste
Tuesday - 9.00 am
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
12 October 2023
9 November 2023
28 November 2023
Governance and Transparency
Tuesday - 10 minutes after the conclusion of the Growth, Infrastructure and Waste Committee or such later time as determined by the preceding Committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
12 October 2023
9 November 2023
28 November 2023
Community, Culture, Arts and Sport
Tuesday - 10 minutes after the conclusion of the Governance and Transparency Committee or such later time as determined by the preceding Committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
12 October 2023
9 November 2023
28 November 2023
Economic and Industry Development
Tuesday - 10 minutes after the conclusion of the Community, Culture, Arts and Sport Committee or such later time as determined by the preceding Committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
12 October 2023
9 November 2023
28 November 2023
Environment and Sustainability
Tuesday – 10 minutes after the conclusion of the Economic and Industry Development Committee or such later time as determined by the preceding committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
12 October 2023
9 November 2023
28 November 2023
Ipswich Central Redevelopment Committee
Tuesday – 10 minutes after the conclusion of the Environment and Sustainability Committee or such later time as determined by the preceding committee
9 February 2023
9 March 2023
18 April 2023
11 May 2023
8 June 2023
13 July 2023
6 August 2023
5 September 2023
12 October 2023
9 November 2023
28 November 2023
B. That the Chief Executive Officer, in consultation with the Mayor and Deputy Mayor, be authorised to amend the council and committee meeting dates if required, with notification of any amendment in accordance with section 254B(4) of the Local Government Regulation 2012 .
C. That the 10 minute break remain between each committee meeting or such later time as determined by the preceding Committee Meeting.
D. That the committee meetings scheduled for Thursday, 5 October 2023 be changed to Thursday, 12 October 2023.
E. That the Council meeting scheduled for Thursday, 19 October 2023 be changed to Thursday, 26 October 2023.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Attachments
1. Updated committee and council meetings calendar ⇨
Confirmation of Minutes
1. Confirmation of Minutes of t
Mentions: Ipswich
2. Quarter 1 - Operational Plan 2022-2023 quarterly performance
Resolution: Moved by Mayor Teresa Harding:
2. Quarter 1 - Operational Plan 2022-2023 quarterly performance
This is a report concerning an assessment of Council’s progress towards implementation of the 2022-2023 Operational Plan with notable achievements that have occurred during quarter one (Q1) (July to September). The Q1 report (and future reporting) now includes a reporting table for the 2022-2023 Corporate Capital Projects.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
That the Quarter 1 Operational Plan 2022-2023 Quarterly Performance report, be received and noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
3. Quarterly Report to the Department of State Development, Infrastructure, Local Government and Planning
Resolution: Moved by Mayor Teresa Harding:
3. Quarterly Report to the Department of State Development, Infrastructure, Local Government and Planning
This is a report concerning a request from the Director-General, Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) for Council to provide a series of quarterly performance reports.
The original requirement was for Council to provide the Director-General with these quarterly performance reports up until 30 June 2022. However, advice was provided to Council in late June, that this reporting requirement will continue through to the end of the current council term (March 2024) with a revised scope.
This report represents the first quarterly report based on the revised scope.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
That the Committee endorse the draft letter to the Director-General (DSDILGP) containing the quarterly update for July to September 2022 as set out in Attachment 1.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
4. Procurement: Oracle Service Cloud (RightNow) Licence and Support 2023
Resolution: Moved by Mayor Teresa Harding:
4. Procurement: Oracle Service Cloud (RightNow) Licence and Support 2023
This is a report seeking a resolution by Council to enter into a contract with Deloitte Consulting Pty Ltd for the provision of the Oracle Service Cloud (RightNow) customer service system subscription renewal, support and ancillary related items.
This matter is required as officers seek Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies to the specialised services provided by these operationally necessary products. The integration of the subscription product and the specialised support provided by the incumbent supplier means that there is only one supplier who is reasonably available to provide the continued subscription and support of this product.
Further, due to the identified iVolve dependency of the customer service system, it is more costly and disadvantageous to Council to tender for a different system until iVolve is able to deliver a final solution.
A resolution of Council is sought to enter into a contract with Deloitte Consulting Pty Ltd for a term of one (1) year for the subscription, support and ancillary related items of Council’s current customer service system. This is an estimated total cost of approximately five-hundred and thirty thousand dollars ($530,000.00) excluding GST for the term of the contract.
Recommendation
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Oracle Service Cloud (RightNow) subscription renewal, support and ancillary related items.
B. That Council enter into a contractual arrangement (19704) Deloitte Consulting Pty Ltd, at an approximate purchase price of $530,000.00 excluding GST over the entire term, being a term of one (1) year, with no options for extension.
Deputy Mayor Jacob Madsen proposed the following variation to Recommendation B:
That the dollar value in Recommendation B be increased to $600,00.00.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Oracle Service Cloud (RightNow) subscription renewal, support and ancillary related items .
B. That Council enter into a contractual arrangement (19704) Deloitte Consulting Pty Ltd , at an approximate purchase price of $600,000.00 excluding GST over the entire term, being a term of one (1) year, with no options for extension.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
5. Drug and Alcohol (Councillors) Policy - 12 month review
Resolution: Moved by Mayor Teresa Harding:
5. Drug and Alcohol (Councillors) Policy - 12 month review
This is a report concerning the Drug and Alcohol (Councillors) Policy (Attachment 1), which was presented and adopted at the Council Ordinary Meeting on
18 November 2021. At this meeting, it was requested that the policy be reviewed after 12 months in operation.
This report provides a summary of how the policy has been administered since its adoption for the Mayor and Councillors’ consideration.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
*** That the Drug and Alcohol (Councillors) Policy as detailed in Attachment 1, be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
6. Community Engagement Policy and Strategy Update
Resolution: Moved by Mayor Teresa Harding:
6. Community Engagement Policy and Strategy Update
This report summarises minor updates to the Community Engagement Policy and Strategy. The minor updates include moving from the Ontario model to IAP2 for public participation (IAP2), which provides Council with a tool to better select the most appropriate level of community participation in an engagement activity and reflects IAP2’s use as the dominant community engagement methodology. The amendments also include a list of all current engagement functions within Council, and better align the documents with similar policies and strategies in Council.
This minor update to the Community Engagement Policy and Strategy will be used to inform the review of the Community Engagement Procedure and be the building block for the full review of the Community Engagement Framework (Strategy and Policy) in 2024.
Additionally, the revised Community Engagement Strategy addresses a resolution from the 4 November 2021 Governance and Transparency Committee meeting which stated:
“ F. That council expands its community engagement strategy to include council’s approaches, tools, methods and resourcing of community engagement ”.
Recommendation
That the updated Community Engagement Strategy, as detailed in Attachment 2, be adopted. That the updated Community Engagement Policy, as detailed in Attachment 4, be adopted.
Deputy Mayor Jacob Madsen proposed that the Recommendation be separated into Recommendation A and B.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
A. That the updated Community Engagement Strategy, as detailed in Attachment 2, be adopted.
B. That the updated Community Engagement Policy, as detailed in Attachment 4, be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
7. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition
Resolution: Moved by Councillor Nicole Jonic:
7. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition
This is a report concerning the proposed acquisition of various residential properties by Ipswich City Council for the purposes of the voluntary home buy-back program. This initiative gets its funding from the jointly funded Commonwealth and Queensland Governments Resilient Homes Fund under the Disaster Recovery Funding Arrangements.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012. ”
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Russell Milligan:
A. That Council resolve to purchase the properties listed in Confidential Attachment 1 for the purposes of the voluntary home buy-back program.
B. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.
C. That Council be kept informed as to the progress and the outcome of the purchases.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
8. Disposal of Council Freehold Land - Access Restriction Strips Located at Lot 406 and Lot 403 Orana Street, Redbank Plains
Resolution: Moved by Mayor Teresa Harding:
8. Disposal of Council Freehold Land - Access Restriction Strips Located at Lot 406 and Lot 403 Orana Street, Redbank Plains
This is a report concerning the disposal of freehold land for road purpose located at Lot 406 and Lot 403 Orana Street, Redbank Plains, described as Lots 406 and 403 on RP130058. Both lots, owned by Ipswich City Council (Council), are identified as Access Restriction Strips (ARS) , and are proposed to be opened as road as part of Development Applications 5367/2022/RAL and 8407/2022/RAL (the “Development Applications”) to reconfigure a lot.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012. ”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That Council declare the Access Restriction Strips located at Lot 406 and Lot 403 Orana Street, Redbank Plains, described as Lots 406 and 403 on RP130058, surplus to Council requirements and available for disposal for road purpose.
B. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception referred to in section 236(1)(i) of the Regulation apply to the disposal of the Access Restriction Strips located at Lot 406 and Lot 403 Orana Street, Redbank Plains, described as Lots 406 and 403 on RP130058, to the State of Queensland (represented by the Department of Resources (DoR)).
C. That Council resolve under section 257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer, to be authorised to negotiate and finalise the terms of disposal of the Access Restriction Strips described in Recommendation B for road purpose.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Orana Street · Redbank Plains · Ipswich
9. Disposal of interest in land for Easements over part of 13B and 15 Haig Street, Brassall for Urban Utilities Sewerage Treatment Plant located at 13 Haig Street, Brassall
Resolution: Moved by Councillor Russell Milligan:
9. Disposal of interest in land for Easements over part of 13B and 15 Haig Street, Brassall for Urban Utilities Sewerage Treatment Plant located at 13 Haig Street, Brassall
This is a report concerning the disposal of interest in land to grant easements for access and sewerage purposes for the Urban Utilities sewerage treatment plant located at 13 Haig Street, Brassall, described as Lot 1 on RP115168. The new access easement will allow unfettered access and the new sewerage easements will provide for connections to the upgraded sewerage treatment plant.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Russell Milligan:
Seconded by Mayor Teresa Harding:
A. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exemption referred to in section 236(1)(c)(iv) of the Regulation applies for the disposal of the easement interest of part of 15 Haig Street, Brassall described as Lot 1 on RP146565 and part of
13B Haig Street, Brassall described as Lot 2 on RP115168 (“the Land”), by way of three new easement arrangements for access and sewerage purposes between Council and Urban Utilities.
B. That pursuant to s257 (1) (b) of the Local Government Act 2009 Council resolve to delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the proposed easements as detailed in Recommendation A of this report and to do any other acts necessary to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Haig Street · Brassall
10. New Lease over 31�33 Nimmo Street, Booval to Queensland Rollingstock Preservation Group Inc.
Resolution: Moved by Councillor Marnie Doyle:
10. New Lease over 31‐33 Nimmo Street, Booval to Queensland Rollingstock Preservation Group Inc.
This is a report concerning the proposed new lease over part of Council freehold land located at 31-33 Nimmo Street, Booval, described as Lot 2 on SP279178 (the Land), between Ipswich City Council (Council) and Queensland Rollingstock Preservation Group Inc. (QRPG).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land over part of the land at
31‐33 Nimmo Street, Booval, more particularly described as Lot 2 on SP279178, for maintenance and restoration of rollingstock assets (locomotives, carriages, wagons, track maintenance, etc) purposes, because Queensland Rollingstock Preservation Group Inc. (Lessee) is a not‐for‐profit community organisation.
B. That Council enter into a lease (Council file reference number 5592) with the Lessee:
(i) at a commencing annual rent of $1,000 ex GST, payable to Council, and
(ii) for an initial term of three (3) years, with one (1) option for extension of an additional two (2) year term.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Mayor Teresa Harding:
That this item not be dealt with.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Jonic (Abstain)
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Item – 11 titled Ipswich City Council - Council and Committee meetings schedule for 2023 and January 2024 was moved to be dealt with as the first item of the meeting.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.40 am.
The meeting closed at 11.08 am.
***See Council Ordinary Meeting Minutes of 24 November 2022 for amendment
Mentions: Nimmo Street · Booval · Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).