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Finance and Governance Committee — 2026-08-11
4.1 New Item (Committees) - Question on Notice - Slumping of Riverbank - River Heart Bank Stabilisation Project
Resolution: Moved by Councillor Andrew Antoniolli:
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:
That the response to the Question on Notice be received and noted.
4.1. Question on Notice - Slumping of Riverbank - River Heart Bank Stabilisation Project
Councillor David Martin (Observer) sought information on the slumping of the
Riverbank under the Bradfield Bridge as well as the rocks on the River Heart side as well.
Response provided to Councillors on 24 July 2026
RIVERHEART – At the time of the original event temporary work was undertaken to hold the remaining bank in place until permanent work was planned. As much as possible of the existing slumped bank was reshaped and loose material was removed without entering the river itself. To protect the existing bank Council undertook immediate work to make safe and secure.
RIVERLINK – Rock placement on the Riverlink side of the river has been reinstated to the
banks original form and slope. Rocks have been placed at the river’s bank edge in line with
the banks former slope profile at the water line. Additionally, rocks are embedded with
seeding to encourage vegetation growth over time to reach a more natural riverbank
state. Due to multiple events over time the river bank has sustained significant loss of
material.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Augustine
The motion was put and carried.
Confirmation of Minutes
1. Confirmation of Minutes of the Finance and Governance Committee No. 2026(05) of 16 June 2026
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Jim Madden:
That the minutes of the Finance and Governance Committee held on 16 June 2026 be confirmed.
Councillor Marnie Doyle arrived at the meeting at 10.22 am.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Officers’ Reports
2. Annual review of CEO delegations and amendments due to legislative updates
Resolution: Moved by Councillor Jacob Madsen:
2. Annual review of CEO delegations and amendments due to legislative updates
This is a report concerning the annual review of the delegations to the CEO and updates to the delegations to the CEO due to recent changes to legislation.
Recommendation
Moved by Councillor Jacob Madsen:
Seconded by Councillor Pye Augustine:
A. That the delegations to the Chief Executive Officer as detailed in Attachment 1 to the report by the Senior Governance Officer dated 2 July 226 be adopted.
B. That the delegations to the Chief Executive Officer as detailed in Attachment 3 be amended as detailed in Attachment 2 to the report by the Senior Governance Officer dated 2 July 2026
C. That the delegations to the Chief Executive Officer as detailed in Attachment 4 to the report by the Senior Governance Officer dated 2 July 2026 be repealed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
3. Disaster Recovery Program Management Services Supporting Recovery Activities
Resolution: Moved by Mayor Teresa Harding:
3. Disaster Recovery Program Management Services Supporting Recovery Activities
This report provides Council with an overview of expenditure incurred under Contract 19000 for project and program management services associated with Council's disaster recovery program since 2022. The report outlines the factors contributing to expenditure exceeding original expectations and notes the approved transition to a new engagement under Local Buy LB505 to support the ongoing delivery of the Tropical Cyclone Alfred (2025) recovery program.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Mayor Teresa Harding:
Seconded by Councillor Jim Madden:
A. That the Disaster Recovery Program Management Services Supporting Recovering Activities report be received and the contents noted.
B. That Council note the expenditure incurred under Contract 19000 to support delivery of Council's disaster recovery program from 2022 to 2026 and the operational factors contributing to the increased project and program management requirements.
C. That Council note the approved transition from Contract 19000 (LB279) to a new engagement with Turner & Townsend under Local Buy LB505 for the delivery of project and program management services associated with the Tropical Cyclone Alfred (2025) recovery program.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
4. Disposal (Lease) over Council owned Freehold Land at 460-466 Redbank Plains Road, Redbank Plains
Resolution: Moved by Councillor Pye Augustine:
4. Disposal (Lease) over Council owned Freehold Land at 460-466 Redbank Plains Road, Redbank Plains
This report seeks Council’s resolution under Section 236 of the Local Government Regulations 2012 to grant an exception from the auction/tender process and enter into a direct lease with The Creche and Kindergarten Association Limited over Council-owned freehold land located at 460-466 Redbank Plains Road, Redbank Plains, being Lot 109 on RP124178.
Recommendation
Moved by Councillor Pye Augustine:
Seconded by Councillor Jacob Madsen:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 460-466 Redbank Plains Road, Redbank Plains more particularly described as part of Lot 109 on RP124178 , for a Kindergarten , because The Creche and Kindergarten Association Limited (Lessee) is a community organisation.
B. That Council enter into a lease (Council file reference number 6425 ) with the Lessee:
(i) at a commencing annual rent of $3,150.00 excluding GST, payable to Council
(ii) for a term of for a term of five (5) years, with no options for extension.
Councillor Jim Madden left the meeting at 10.24 am.
Councillor Jim Madden returned to the meeting at 10.26 am.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Mentions: Redbank Plains Road · Redbank Plains
5. Disposal (Lease) over Council Owned Freehold Land at 56 Harold Summervilles Road, Karalee
Resolution: Moved by Mayor Teresa Harding:
5. Disposal (Lease) over Council Owned Freehold Land at 56 Harold Summervilles Road, Karalee
This report seeks Council’s resolution under Section 236 of the Local Government Regulations 2012 to grant an exception from the auction/tender process and enter into a direct lease with Play Matters Ltd over Council-owned freehold land located at 56 Harold Summervilles Road, Karalee, being Lot 1 on RP170788.
Recommendation
Moved by Mayor Teresa Harding:
Seconded by Councillor Jim Madden:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 56 Harold Summervilles Road, Karalee more particularly described as part of Lot 1 on RP170788 , for Playgroup Activities , because Play Matters Australia Ltd (Lessee) is a community organisation.
B. That Council enter into a lease (Council file reference number 6432 ) with the Lessee:
(i) at an annual rent of $1.00 excluding GST, payable to Council if demanded, and
(ii) for a term of five (5) years, with no options for extension.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Mentions: Harold Summervilles Road · Karalee
6. New Trustee Lease over Rosewood Showgrounds, 1 Railway Street, Rosewood
Resolution: Moved by Councillor Marnie Doyle:
6. New Trustee Lease over Rosewood Showgrounds, 1 Railway Street, Rosewood
This report seeks Council’s resolution under Section 236 of the Local Government Regulations 2012 to grant an exception from the auction/tender process and enter into a direct trustee lease with Rosewood Hack and Pony Club Inc over Council-land held in Trust located at 1 Railway Street, Rosewood, being Lot 2 on RP35616.
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Jim Madden:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land at 1 Railway Street, Rosewood more particularly described as part of Lot 2 and Plan RP35616 , because the Rosewood Hack and Pony Club Inc. (Trustee Lessee) is a community organisation.
B. That Council enter into a trustee lease (Council file reference number 6397 ) with the Trustee Lessee:
(i) at an annual rent of $1.00 excluding GST, payable to Council if demanded, and
(ii) for a term of for a term of five (5) years, with no options for extension.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Mentions: Railway Street · Rosewood
7. Proposed Surrender of Access Easement (Bellbird Park)
Resolution: Moved by Deputy Mayor Nicole Jonic:
7. Proposed Surrender of Access Easement (Bellbird Park)
This is a report concerning the proposed surrender of an existing easement described as Easement D within Lot 25 on SP296625 (Easement), located in Bellbird Park, granted to Ipswich City Council (Council) for access purposes.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Andrew Antoniolli:
That Council declare the existing Easement D in Lot 25 on SP296625 located at Bellbird Park, surplus to Council requirements and grant consent to the surrender of Easement D.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Mentions: Bellbird Park · Ipswich
8. Outcome of delegation to the CEO to enter into a contract for the supply of small contestable site electricity
Resolution: Moved by Mayor Teresa Harding:
8. Outcome of delegation to the CEO to enter into a contract for the supply of small contestable site electricity
This report is provided for noting by the Finance and Governance Committee and outlines the establishment of a new three-year contract with Origin Energy Retail Limited , the recommended electricity retail provider. The report details the procurement outcome and the appointment of Origin Energy Retail Limited to supply electricity services for the contract period.
Recommendation
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Nicole Jonic:
That Council note the three-year electricity contract between Ipswich City Council and Origin Energy Retail Limited was executed on 26 May 2026 with a proposed contract value of $1,300,000, including retail and network charges.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Move into Closed Session
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:
That in accordance with section 254J(3)(g) of the Local Government Regulation 2012 , the meeting move into closed session to discuss Item 9 titled Procurement Recommendation to Award Animal Management Welfare Services.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
The meeting moved into closed session at 10.31 am.
Move into Open Session
Recommendation
Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:
That the meeting move into open session.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
The meeting moved into open session at 10.36 am.
Mentions: Ipswich
9. Procurement Recommendation to Award Animal Management Welfare Services
Resolution: Moved by Councillor Andrew Antoniolli:
9. Procurement Recommendation to Award Animal Management Welfare Services
This is a report concerning the procurement of Council’s Animal Management Services and the recommendation to enter into a new contractual arrangement with Animal Welfare League Queensland.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 251113- 000128 for the provision of Animal Management Services to Animal Welfare League Queensland (Supplier).
B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $34,000,000 excluding GST over the entire term, being a term of Five (5) years, with options for extension at the discretion of Council (as purchaser), of an additional five (5) year term.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Move into Closed Session
Recommendation
Moved by Councillor Paul Tully:
Seconded by Deputy Mayor Nicole Jonic:
That in accordance with section 254J(3)(g) of the Local Government Regulation 2012 , the meeting move into closed session to discuss Item 10 titled Procurement – Recommendation to Award – Management and Operation of Robelle Domain Café 1.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
The meeting moved into closed session at 10.40 am.
Move into Open Session
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:
That the meeting move into open session.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
The meeting moved into open session at 10.47 am.
10. Procurement - Recommendation to Award - Management and Operation of Robelle Domain Cafe 1
Resolution: Moved by Councillor Paul Tully:
10. Procurement - Recommendation to Award - Management and Operation of Robelle Domain Cafe 1
This is a report concerning the management and operation of Robelle Domain Café 1 and the recommendation to enter into a lease agreement with the preferred respondent for the operation of this facility. The tender process has been completed, and a preferred respondent has been identified following evaluation of submissions received. The proposed lease arrangement will support the activation of Robelle Domain and contribute to the delivery of food, beverage and complementary services for the benefit of park users, event attendees and the broader community.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender number 250903-000381 for the Management and Operation of Robelle Domain café 1 to the recommended supplier detailed in Attachment 1 (Purchaser).
B. That Council enter into a contractual arrangement with the Purchaser for the Management and Operation of Robelle Domain Café 1 for a term of five (5) years commencing on terms substantially in accordance with the tender and lease documentation.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Deputy Mayor Nicole Jonic:
That the matter be referred to the next Council meeting for consideration.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
Several questions were raised during the ‘Closed Session’ seeking further information in relation to the proposed award of the tenderer.
The motion was put and carried.
11. Procurement - Ipswich Greening Project - Priority Streetscapes Design and Construct
Resolution: Moved by Councillor Jim Madden:
11. Procurement - Ipswich Greening Project - Priority Streetscapes Design and Construct
This is a report concerning the procurement and recommendation to enter into a contractual arrangement for the Ipswich Greening Project - Priority Streetscapes Design & Construct project.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Jim Madden:
Seconded by Councillor Andrew Antoniolli:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 260227-000080 for the provision of Ipswich Greening Project - Priority Streetscapes Design & Construct to The Landscape Construction Company Pty Ltd.
B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $ 3,100,000 excluding GST over the entire term as listed in Confidential Attachment 1.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Mentions: Ipswich
12. Procurement - 5893 Springfield Parkway Duplication Stage 2
Resolution: Moved by Deputy Mayor Nicole Jonic:
12. Procurement - 5893 Springfield Parkway Duplication Stage 2
This is a report concerning the recommendation to award Tender 5893 Springfield Parkway Duplication – Stage 2 with the nominated supplier detailed in confidential Attachment 1.
Following an open market request for tender process, the evaluation panel has completed a comprehensive assessment of all submissions received. Based on the evaluation criteria and scoring methodology, the panel recommends the appointment of a single supplier to undertake Stage 2 of the Springfield Parkway Duplication.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Councillor Andrew Antoniolli left the meeting at 10.50 am.
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Mayor Teresa Harding:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 5893 Springfield Parkway Duplication Stage 2 .
B. That Council enter into a contractual arrangement with the successful supplier for the amount specified in confidential Attachment 1.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council delegate to the Chief Executive Officer the power to take contractual action under section 238 of the Local Government Regulation 2012, to implement Council’s decision, provided that such contractual actions will not result in expenditure under the contractual arrangement exceeding the Total Council Approved Amount as specified in Confidential Attachment 1.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Madden
Augustine
All Councillors except Councillor Andrew Antoniolli were present when the vote was taken.
The motion was put and carried.
Councillor Andrew Antoniolli returned to the meeting at 10.54 am.
Mentions: Springfield
13. Procurement - Increase to Contract Value for Retail Landscaping
Resolution: Moved by Councillor Marnie Doyle:
13. Procurement - Increase to Contract Value for Retail Landscaping
This is a report concerning a request for Council endorsement to increase the total estimated contract value for Retail Landscaping contracts 5510 (Upstallers Pty Ltd) to accommodate for increased utilisation and to ensure continued service delivery.
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Nicole Jonic:
A. That Council approve an increase in estimated expenditure for Retail Landscaping with the supplier, Upstallers Pty Ltd, for Contract 5510 up to $3,050,000 excluding GST. This constitutes an increase of $1.15m from original approved value.
B. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
14. Review of the Information Privacy Policy
Resolution: Moved by Councillor Marnie Doyle:
14. Review of the Information Privacy Policy
This report presents the outcome of the review of the Provision of Information to Law Enforcement Agencies Policy, which has reached its scheduled review date.
The revised policy provides a clearer framework for managing External Legislative Requests (ELRs), ensuring council continues to meet its legal obligations while protecting privacy and handling information securely.
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Andrew Antoniolli:
That the revised Information Privacy Policy as detailed in Attachment 3, be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
15. Revised Media and Corporate Communications Policy
Resolution: Moved by Councillor Paul Tully:
15. Revised Media and Corporate Communications Policy
This is a report concerning recommended revisions to the Media and Corporate Communications Policy aligned with the amended legislative requirements.
Recommendation
That the revised policy titled ‘Media and Corporate Communications Policy’ as detailed in Attachment 3, be adopted.
Matter to lay on the table
Moved by Councillor Paul Tully:
Seconded by Deputy Mayor Nicole Jonic:
That the matter lay on the table until the September Finance and Governance Committee meeting.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
16. Meeting Procedures Policy amendments
Resolution: Moved by Councillor Paul Tully
16. Meeting Procedures Policy amendments
This is a report concerning an update to the Meeting Procedures Policy and other related policies resulting from the Local Government (Empowering Councils) and Other Legislation Amendment Act 2026 (the Act) which was passed by the Queensland Parliament on 5 March 2026.
Recommendation
A. That the revised policy titled ‘Meeting Procedures Policy’ as detailed in Attachment 2, be adopted.
B. That the policy titled ‘Meeting Conduct Policy’ as detailed in Attachment 3, be repealed.
C. That the policy titled ‘Investigation Policy’, as detailed in Attachment 4 be repealed subject to the policy continuing to apply to any existing matter preserved by section 367 of the Local Government Act 2009 until a final determination is made on the matter.
Councillor Paul Tully moved that recommendations A, B and C be adopted subject to the following amendments to Recommendation A:
A. That the revised policy titled ‘Meeting Procedures Policy’ as detailed in Attachment 2, be adopted subject to the proposed amendments previously circulated to councillors including an additional change in relation to moving motions at Council.
Moved by Councillor Paul Tully
Seconded by Mayor Teresa Harding
A. That the revised policy titled ‘Meeting Procedures Policy’ as detailed in Attachment 2, be adopted subject to the following proposed amendments previously circulated to councillors including an additional change in relation to moving motions at Council:
8.2 - delete “and duration”
9.4.1(c) - delete “9.5.2” and insert “9.4.2”
9.6.1 - amend to read: “a councillor may attend a council or committee meeting in person or by teleconference.”
9.6.2 - delete and renumber 9.6.3 as 9.6.2
9.8.1 - delete “five (5) full business day” and insert “at least five (5) full business days”
9.9.5 - delete “9.10.3” and insert “9.9.3”
9.9.6 - delete
10.8.3(a) - delete and insert “the councillors moving and seconding the motion.”
10.8.3(b)- delete and insert “ councillors for and against the motion”
10.8.3(c) - delete
10.8.3(d) - delete and insert “10.8.3(c) the mover of the motion has the final right of reply”
10.8.3(e) - re-number as 10.8.3(d)
11.2.2 – delete (a) and (b) and insert:
(a) if at least one councillor has spoken in favour of the motion or amendment and no councillor expresses an intention to speak against it; or
(b) if at least two councillors have spoken in favour of the motion or amendment and at least two councillors have spoken against the motion or amendment.
11.8.1 - delete “if permitted”
11.9.3 - delete
11.9.4 - re-number as 11.9.3
13.1.5 - delete “15.1.1” and insert “13.1.1”
14.1.1 - delete the first sentence and insert “a quorum for a meeting of the local government is a majority of its normal number of councillors.”
In the second sentence, insert “normal” before “number”
15.3.1 - delete “first”
17.6 - delete
17.9 - delete and insert “where a procedural motion to close the meeting to the public is passed, all members of the public must leave and not re-enter the room where the meeting is being held until a procedural motion that the council meeting be re-opened to the public is passed.”
18.2.4(b) - delete “referr” and insert “refer”
Councillor Andrew Antoniolli proposed the following further amendments:
9.1.4 - add the word ‘to’ after ‘unavailable’ and before ‘chair’
9.5.5 – add a dot point under ‘Officers Reports’ titled ‘matters proposed for consideration at the meeting’.
9.9.2 – delete the words ‘rescinded or’ and replace the words ‘acted upon’ with the word ‘implemented’
9.9.4 – delete and replace with ‘A resolution may be repealed or amended only if notice of intention to propose the repeal or amendment is given to each councillor at least 5 days before the meeting at which the proposal is to be made’.
9.9.5 – delete and replace with ‘Where a motion to repeal or amend a resolution is received in accordance with 9.9.3, implementation of the original resolution is to be held in abeyance.
11.8.1 – delete the word ‘seat’ and replace with the word ‘position’.
The mover and seconder of the motion agreed to the further amendments proposed by Councillor Andrew Antoniolli.
*** Recommendation
Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:
A. That the revised policy titled ‘Meeting Procedures Policy’ as detailed in Attachment 2, be adopted subject to the following proposed amendments previously circulated to councillors including an additional change in relation to moving motions at Council:
8.2 - delete “and duration”
9.1.4 - add the word ‘to’ after “unavailable” and before “chair”
9.4.1(c) - delete “9.5.2” and insert “9.4.2”
9.5.5 - add a dot point under “Officers Reports” titled “matters proposed for consideration at the meeting”
9.6.1 - amend to read: “a councillor may attend a council or committee meeting in person or by teleconference.”
9.6.2 - delete and renumber 9.6.3 as 9.6.2
9.8.1 - delete “five (5) full business day” and insert “at least five (5) full business days”
9.9.2 - delete the words ‘rescinded or’ and replace the words ‘acted upon’ with the word ‘implemented’
9.9.4 – delete and replace with ‘A resolution may be repealed or amended only if notice of intention to propose the repeal or amendment is given to each councillor at least 5 days before the meeting at which the proposal is to be made’.
9.9.5 - delete and replace with ‘Where a motion to repeal or amend a resolution is received in accordance with 9.9.3, implementation of the original resolution is to be held in abeyance ”.
9.9.6 - delete
10.8.3(a) - delete and insert “the councillors moving and seconding the motion.”
10.8.3(b)- delete and insert “ councillors for and against the motion”
10.8.3(c) - delete and insert the mover of the motion has the final right of reply’ and”
10.8.3(e) - re-number as 10.8.3(d)
11.2.2 - delete (a) and (b) and insert:
(a) if at least one councillor has spoken in favour of the motion or amendment and no councillor expresses an intention to speak against it; or
(b) if at least two councillors have spoken in favour of the motion or amendment and at least two Councillors have spoken against the motion or amendment.
11.8.1 - delete “if permitted”
11.8.1 – delete the word “seat” and replace with the word “position”.
11.9.3 - delete
11.9.4 - re-number as 11.9.3
13.1.5 - delete “15.1.1” and insert “13.1.1”
14.1.1 - delete the first sentence and insert “a quorum for a meeting of the local government is a majority of its normal number of councillors.”
In the second sentence, insert “normal” before “number”
15.3.1 - delete the word “first”
17.6 - delete
17.9 - delete and insert “where a procedural motion to close the meeting to the public is passed, all members of the public must leave and not re-enter the room where the meeting is being held until a procedural motion “that the council meeting be re-opened to the public” is passed.”
18.2.4(b) - delete “referr” and insert “refer”
B. That the policy titled ‘Meeting Conduct Policy’ as detailed in Attachment 3, be repealed.
C. That the policy titled ‘Investigation Policy’, as detailed in Attachment 4 be repealed subject to the policy continuing to apply to any existing matter preserved by section 367 of the Local Government Act 2009 until a final determination is made on the matter.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
Attachments
1. Updated tracked version of Meetings Procedures Policy
⇨
17. July 2026 Monthly Financial Performance
Resolution: Moved by Deputy Mayor Nicole Jonic:
17. July 2026 Monthly Financial Performance
This is a report concerning Ipswich City Council’s (Council) financial performance for the period ending 31 July 2026, submitted in accordance with section 204 of the Local Government Regulation 2012 .
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Pye Augustine:
That the report on Council’s financial performance for the period ending
31 July 2026, submitted in accordance with section 204 of the Local Government Regulation 2012 , be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
QUESTIONS / GENERAL BUSINESS
Mentions: Ipswich
18 New Item (Committees) - Membership of Finance and Governance Committee
Resolution: Moved by Councillor Paul Tully:
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Jacob Madsen:
18. Membership of Finance and Governance Committee
That Councillor David Martin be appointed as a member of the Finance and Governance Committee.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
Augustine
The motion was put and carried.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.19 am.
The meeting closed at 11.11 am.
*** Refer Council Ordinary Meeting of 27 August 2026 for amendment
Source: Ipswich City Council meeting minutes (CC BY 4.0).