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Finance and Governance Committee — 2025-02-18
0 New Item (Committees) - Leave of Absence
Resolution: Moved by Councillor Paul Tully:
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Marnie Doyle:
Leave of Absence
That a leave of absence be granted for Mayor Teresa Harding, Deputy Mayor Nicole Jonic and Councillor Jacob Madsen.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
Acknowledgement of Country
Councillor Paul Tully (Chairperson) delivered the Acknowledgement of Country
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
BUSINESS OUTSTANDING
Nil
Confirmation of Minutes
1. Confirmation of Minutes of the Finance and Governance Committee No. 2024(07) of 3 December 2024
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:
That the minutes of the Finance and Governance Committee held on
3 December 2024 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
Officers’ Reports
2. Review of Human Rights Policy
Resolution: Moved by Councillor Marnie Doyle:
2. Review of Human Rights Policy
This is a report concerning the outcome of the mandatory 4-year review of the existing Human Rights Policy. The Human Rights Policy remains current and requires no amendments. It was considered by the Executive Leadership Team on 25 November and has been referred to the Finance and Governance Committee for noting.
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Andrew Antoniolli:
That the report be received, and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
3. Strategic Contracting Procedures
Resolution: Moved by Councillor Andrew Antoniolli:
3. Strategic Contracting Procedures
The spending of Council funds for goods, services and work is regulated by the Local Government Act 2009 (LGA) and Local Government Regulation 2012 (LGR) under procedures described as the ‘Default Contracting Procedures’ (DCP) and the ‘Strategic Contracting Procedures’ (SCP). Council has used the DCP to their maximum capability and is no longer the most advantageous mechanism for a Council intent on a more dynamic and strategic approach to contracting.
This is a report outlining the costs and benefits of adopting the SCP and seeks Council endorsement to publish a notice regarding adoption of those procedures.
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:
A. That the Strategic Contracting Procedures report be received and the contents noted.
B. That Council publish a public notice, by newspaper advert and on the Council website, of: (a) the proposed resolution to apply Chapter 6 Part 2 of the Local Government Regulation 2012 to Council's contracts, (b) the day and time of the meeting where the resolution is to be considered, being the Finance and Governance Committee, 22 April 2025 at 9.00 am.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
4. Proposed Acquisition of Land for INF04658 - Ripley Road and Fischer Road Upgrade Project - Stage 1
Resolution: Moved by Councillor Jim Madden:
4. Proposed Acquisition of Land for INF04658 - Ripley Road and Fischer Road Upgrade Project - Stage 1
This is a report concerning a land requirement for project INF04658 - Ripley Road and Fischer Road upgrade. The land acquisition will facilitate the installation of overhead powerlines as part of the service relocations for the road upgrade.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”
Recommendation
Moved by Councillor Jim Madden:
Seconded by Councillor Andrew Antoniolli:
A. That pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967 , Council as “constructing authority” proceed to acquire land described in Confidential Attachment 1, for Road purpose.
B. That in the first instance, the method of acquiring the subject land will be by agreement with the affected person/s in accordance with Division 3, Acquisition of Land Act 1967 ; however, if agreement cannot be reached, or operational timeframes intervene, the method of acquiring the subject land will be in accordance with Division 2, Acquisition of Land Act 1967 .
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
D. That Council be kept informed as to the progress and outcome of the acquisition.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: Fischer Road · Ripley Road · Ripley
5. RENEWAL OF LIQUID PETROLEUM GAS (LPG) FOR BUNDAMBA, AND GOODNA AQUATIC CENTRES
Resolution: Moved by Councillor Marnie Doyle
5. RENEWAL OF LIQUID PETROLEUM GAS (LPG) FOR BUNDAMBA, AND GOODNA AQUATIC CENTRES
This is a report concerning the renewal of the supply agreement for Liquid Petroleum Gas (LPG) for Bundamba and Goodna Aquatic Centres with Origin Energy Retail Ltd to enable continuity of gas supply to these facilities.
This report recommends that Council resolve that the exception under section 235(b) of the Local Government Regulation 2012 applies and that Council proceeds with the engagement of Origin Energy Retail Ltd to provide LPG Supply Agreement for Bundamba and Goodna Aquatic Centres for two (2) years.
Recommendation
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes OR tenders for the provision of Supply of LPG to Bundamba and Goodna Aquatic Facilities.
B. That Council enter into a contractual arrangement (Council file reference number Agreement Ref No 5561) with Origin Energy Retail Ltd, at an approximate purchase price of $285,000.00 excluding GST over the entire term, being an initial term of two (2) years, with no options for extension.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
Moved by Councillor Marnie Doyle
Seconded by Councillor Andrew Antoniolli
Councillor Paul Tully proposed an amendment to Recommendation B as follows:
B. That Council enter into a contractual arrangement (Council file reference number Agreement Ref No 5561) with Origin Energy Retail Ltd, at an approximate purchase price of $285,000.00 excluding GST over the entire term, being a term of two (2) years, with no options for extension.
The mover and seconder of the original motion agreed to the proposed Recommendation B.
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Andrew Antoniolli:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes OR tenders for the provision of Supply of LPG to Bundamba and Goodna Aquatic Facilities .
B. That Council enter into a contractual arrangement (Council file reference number Agreement Ref No 5561 ) with Origin Energy Retail Ltd , at an approximate purchase price of $ 285,000.00 excluding GST over the entire term, being a term of two (2) years, with no options for extension.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
6. Gas Relocation for Springfield Parkway and Springfield Greenbank Arterial Road Upgrade Project
Resolution: Moved by Councillor Marnie Doyle:
6. Gas Relocation for Springfield Parkway and Springfield Greenbank Arterial Road Upgrade Project
This is a report concerning gas relocation services for Springfield Parkway and Springfield Greenbank Arterial Road Upgrade Project.
Gas Relocation Services have been completed for Stage 1 and Stage 3 totalling $3.6m.
The recommendation is seeking approval for Stage 2 works valued at $4.425m which includes a fifty (50) percent contingency value of $1.475m.
Council is reimbursing APA AM (Allgas) Pty Limited (APA) as the asset owner of the gas network. Ipswich City Council is performing works on our own asset which is in close proximity to the gas network requiring alterations to progress the project deliverables.
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Jim Madden:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of g as relocation services for Springfield Parkway and Springfield Greenbank Arterial Road Upgrade Project.
B. That Council continue its contractual arrangement with APA AM (Allgas) Pty Limited (APA) , at an approximate purchase price of $ 8,085,232.48 excluding GST over the entire term.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: Springfield Greenbank Arterial Road · Springfield · Ipswich
7. Procurement: Intergraph (Hexagon) Spatial Software Maintenance
Resolution: Moved by Councillor Andrew Antoniolli:
7. Procurement: Intergraph (Hexagon) Spatial Software Maintenance
This is a report seeking a resolution by Council to continue the annual software maintenance renewal with Intergraph Corporation Pty Ltd for the Hexagon Geospatial APOLLO and IMAGINE products that are operationally utilised as part of Council’s existing spatial services, for a period of up to three (3) years commencing 1 April 2025, at an estimated cost of approximately seventy-five thousand dollars ($75,000) excluding GST for the full three (3) year period.
This matter is required as officers seek Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies as the proprietary nature of the supplier’s products means that the incumbent supplier is the only supplier reasonably available to continue the provision of this software maintenance and it would be more costly and disadvantageous to Council to invite quotes or tenders for a comparative solution.
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of Hexagon Geospatial APOLLO and IMAGINE Software Maintenance .
B. That Council enter into a contractual arrangement (Council file reference number 250110-000040 ) with Intergraph Corporation Pty Ltd , at an approximate purchase price of $75,000 excluding GST over the entire term, being on a yearly or shorter basis as required for up to three (3) years.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
8. PROCUREMENT - HUMAN RESOURCE INFORMATION SYSTEM (ELEVATEHR)
Resolution: Moved by Councillor Jim Madden:
8. PROCUREMENT - HUMAN RESOURCE INFORMATION SYSTEM (ELEVATEHR)
This is a report concerning the procurement and recommendation to negotiate and enter into contractual arrangements with Consortia 2 for the provision of Ipswich City Council’s Human Resource Information System and associated implementation, licensing and ongoing support.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”
Recommendation
Moved by Councillor Jim Madden:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 230804-000072 for the provision of Human Resource Information System and associated implementation, licensing and ongoing support to Consortia 2 (Supplier).
B. That Council enter into separate contractual arrangements with the Suppliers at an approximate total purchase price of $10,825,074 excluding GST over the entire term, being an initial term of five (5) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: Ipswich
9. Invitation as keynote speaker at the Institute of Internal Auditors Wellington New Zealand Conference 2025
Resolution: Moved by Councillor Andrew Antoniolli:
9. Invitation as keynote speaker at the Institute of Internal Auditors Wellington New Zealand Conference 2025
This is a report related to an invitation to present as the keynote speaker at the Institute of Internal Auditors (IIA) New Zealand (NZ) Chief Audit Executives (CAE) Forum and Conference 2025 that will be held in Wellington, NZ. The topic will be focusing on their “ 40-year anniversary” and the future of internal auditing but must still be finalised with their Board and Education Committee, but the initial request is “Navigating the Future: Is Internal Audit at a Crossroads? – Ethical Challenges and Opportunities Paving the Way.”
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Marnie Doyle:
That the Chief Audit Executive be approved to travel to New Zealand to present at the Chief Audit Executive Forum as part of the Institute of Internal Auditors Conference 2025.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
10. Budget Amendment 2024-2025
Resolution: Moved by Councillor Jim Madden:
10. Budget Amendment 2024-2025
This is a report concerning proposed amendment of the 2024-2025 budget, submitted in accordance with Section 170(3) of the Local Government Regulation 2012 .
Recommendation
Moved by Councillor Jim Madden:
Seconded by Councillor Andrew Antoniolli:
That the proposed amended 2024-2025 Budget, including the Long-Term Financial Forecast, the 2024-2025 Revenue Policy, the 2024-2025 Revenue Statement, and the amended Debt Policy, as detailed in Attachments 1, 2, 3 and 4 be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
11. Amendments to CEO Delegations due to Legislative Updates
Resolution: Moved by Councillor Andrew Antoniolli:
11. Amendments to CEO Delegations due to Legislative Updates
This is a report concerning updates to the delegation to the CEO due to recent changes to legislation.
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:
A. That the delegations to the Chief Executive Officer as detailed in Attachment 1 to the report by the Senior Governance Officer dated 21 January 2025 be repealed.
B. That the delegations to the Chief Executive Officer as detailed in Attachment 2 to the report by the Senior Governance Officer dated 21 January 2025 be adopted.
C. That the delegations to the Chief Executive Officer as detailed in Attachment 4 be amended as detailed in Attachment 3 to the report by the Senior Governance Officer dated 21 January 2025.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
12. Monthly Financial Performance Report - January 2025
Resolution: Moved by Councillor Jim Madden:
12. Monthly Financial Performance Report - January 2025
This is a report concerning Ipswich City Council’s ( Council ) financial performance for the period ending 31 January 2025, submitted in accordance with section 204 of the Local Government Regulation 2012 .
Recommendation
Moved by Councillor Jim Madden:
Seconded by Councillor Marnie Doyle:
That the report on Council’s financial performance for the period ending 31 January 2025, submitted in accordance with section 204 of the Local Government Regulation 2012 , be considered and noted by Council
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Antoniolli
Madden
The motion was put and carried.
Mentions: Ipswich
13. Report - Regulation Advisory Committee No. 2025(01) of 5 February 2025
Resolution: Moved by Councillor Paul Tully:
13. Report - Regulation Advisory Committee No. 2025(01) of 5 February 2025
This is the report of the Regulation Advisory Committee No. 2025(01) of
5 February 2025.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:
That Council adopt the recommendations of the Regulation Advisory Committee No. 2025(01) of 5 February 2025 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Doyle
Antoniolli
Madden
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
QUESTIONS / GENERAL BUSINESS
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.24 am.
The meeting closed at 10.43 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).