Home › Meetings › Governance and Transparency Committee — 2023-07-13
Governance and Transparency Committee — 2023-07-13
0 New Item (Committees) - Leave of Absence - Councillor Nicole Jonic
Resolution: Moved by Councillor Jacob Madsen:
Leave of Absence - Councillor Nicole Jonic
Councillor Nicole Jonic requested a leave of absence from the Governance and Transparency Committee of 13 July 2023.
RECOMMENDATION
Moved by Councillor Jacob Madsen:
That a leave of absence from the Governance and Transparency Committee of 13 July 2023 be granted for Councillor Nicole Jonic.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Welcome to Country or Acknowledgement of Country
Councillor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
BUSINESS OUTSTANDING
Nil
Confirmation of Minutes
1. Confirmation of Minutes of the Governance and Transparency Committee No. 2023(05) of 8 June 2023
RECOMMENDATION
Moved by Deputy Mayor Russell Milligan:
Seconded by Councillor Kate Kunzelmann:
That the Minutes of the Governance and Transparency Committee held on
8 June 2023 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Officers’ Reports
2. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition
Resolution: Moved by Councillor Marnie Doyle:
2. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition
This is a report concerning the proposed acquisition of various residential properties by
Ipswich City Council for the purposes of the voluntary home buy-back program. This initiative gets its funding from the jointly funded Commonwealth and Queensland Governments Resilient Homes Fund under the Disaster Recovery Funding Arrangements.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
A. That Council resolve to purchase the properties listed in Confidential Attachment 1 for the purpose of the voluntary home buy-back program.
B. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.
C. That Council be kept informed as to the progress and the outcome of the purchases.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Ipswich
3. Procurement: 20627 Electronic Security Services
Resolution: Moved by Mayor Teresa Harding:
3. Procurement: 20627 Electronic Security Services
This is a report concerning the establishment of a contractual arrangement for the provision of Electronic Security Services. Council’s Electronic Security Services applies to the supply, installation, and maintenance of all components / security infrastructure (including the associated network and security) and systems, including the Safe City Public Safety System, and consists of proactive maintenance, repairs, replacement, upgrades, and system additions / expansion. The report recommends engagement of Chubb Fire and Security Pty Ltd for an initial term of two years with options for three one-year extensions for a total contract value of approximately $8,000,000 (excluding GST) over the term of the agreement.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 233 of the Local Government Regulation 2012 (Regulation), Council establish Preferred Supplier Arrangement 20627 for the provision of Electronic Security Services with Chubb Fire and Security Pty Ltd.
B. That pursuant to Section 233(8) of the Regulation, Council resolve that it is satisfied that a term of longer than two (2) years will result in better value for Council.
C. That under the Preferred Supplier Arrangement, Council’s approximate spend will be $ 8,000,000.00 excluding GST over the entire term, being an initial term of two (2) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
4. Procurement: 20224 Sealed Roads and Open Drainage Reconstruction Project
Resolution: Moved by Councillor Marnie Doyle:
4. Procurement: 20224 Sealed Roads and Open Drainage Reconstruction Project
This is a report seeking a resolution by Council to enter into contractual arrangements with three companies, Bellwether Contractors Pty Ltd, Durack Civil Pty Ltd and Naric Pty Ltd for the delivery of Sealed Roads and Open Drainage Reconstruction Projects for an approximate purchase price of $20,058,658.29 (excluding GST).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 234 of the (Regulation), Council utilise LGA Arrangement BUS270 Road, Water, Sewerage & Civil Works by Local Buy Pty Ltd for the provision of Sealed Roads and Open Drainage Reconstruction Project (Council file reference 20224) with the following suppliers who are a party to the LGA Arrangement:
· Bellwether Contractors Pty Ltd
· Durack Civil Pty Ltd
· Naric Pty Ltd
B. That under the LGA Arrangement, Council enter into separate contractual arrangements with the above-mentioned suppliers for an approximate combined purchase price of $20,058,658.29 (excluding GST), separated as follows:
· Bellwether Contractors Pty Ltd $7,341,516.88
· Durack Civil Pty Ltd $5,343,733.21
· Naric Pty Ltd $7,373,408.21
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
5. Procurement: ArcGIS Software Licencing, Maintenance and Online Credits (2023)
Resolution: Moved by Councillor Marnie Doyle:
5. Procurement: ArcGIS Software Licencing, Maintenance and Online Credits (2023)
This a report seeking a resolution by Council to continue contractual arrangement 16591 with Esri Australia Pty Ltd for the provision of ArgGIS software licencing, maintenance and other related ancillary items that are operationally utilised as part of Council’s existing spatial services.
A Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies as the proprietary nature of the incumbent supplier’s products means that there is only one supplier who is reasonably available to provide the support and maintenance for the products. Further, due to the current implementation of an enterprise spatial solution by Council, it is more costly and disadvantageous to Council to tender for other software products when delivery of the enterprise spatial project will provide a replacement solution.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the ArcGIS licencing and maintenance of the software products and related ancillary items.
B. That the contractual arrangement 16591 with Esri Australia Pty Ltd for the provision of the licencing and maintenance of the ArcGIS software products and related ancillary items be continued for a further one (1) year at an approximate purc hase price of $ 50,000.00 excluding GST.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
6. Procurement: Nearmap Subscription 2023
Resolution: Moved by Mayor Teresa Harding:
6. Procurement: Nearmap Subscription 2023
This is a report seeking a resolution by Council to enter into a contractual arrangement with Nearmap Australia Pty Ltd for the provision of aerial imagery, datasets, locational services and software that is operationally utilised as part of Council’s existing spatial services.
A Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies to the specialised services provided by these operationally necessary products. The proprietary nature of the incumbent supplier’s products means that there is only one supplier who is reasonably available to provide the continued subscription to this suite of products.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought it would be impractical and disadvantageous to invite quotes for the provision of aerial imagery, datasets, locational services and software .
B. That Council enter into a contractual arrangement (Council file reference number 21965 ) with Nearmap Australia Pty Ltd for the annual subscription to the Nearmap product suite as required for up five (5) years , at an approximate value of $ 522,000 (excluding GST) over the entire term if the subscriptions are continued for all five (5) years .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
7. Procurement: Cohga Weave Mapping 2023
Resolution: Moved by Mayor Teresa Harding:
7. Procurement: Cohga Weave Mapping 2023
This is a report seeking a resolution by Council to enter into a contract with Cohga Pty Ltd for the provision of the Cohga Weave Mapping Solutions that are operationally utilised as part of Council’s existing spatial services.
This matter is required as officers seek Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies to the specialised services provided by these operationally necessary products. The proprietary nature of the incumbent supplier’s products means that there is only one supplier who is reasonably available to provide the continued subscription to this suite of products. Further, due to the current implementation of an enterprise spatial solution by Council, it is more costly and disadvantageous to Council to tender for other software products when delivery of the enterprise spatial project will provide a comparative solution.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Weave Mapping Solution .
B. That Council enter into a contractual arrangement (Council file reference number 21966 ) with Cohga Pty Ltd on a yearly or shorter basis as required for up to one (1) year at an approximate purchase price of $ 165,600.00 excluding GST over the one (1) year period.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
8. Procurement: Before You Dig Australia Subscription
Resolution: Moved by Councillor Marnie Doyle:
8. Procurement: Before You Dig Australia Subscription
This is a report seeking a resolution by Council to enter into a contractual arrangement with Before You Dig Australia Ltd for the provision of the single referral service for the excavation and asset-owning community relating to information regarding underground services and networks.
A Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies to the provision of services by Before You Dig Australia due to Before You Dig Australia being the sole Australian supplier for this single-source service.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolves that the exception applies as it is satisfied that there is only one (1) supplier who is reasonably available for the provision of the pre-excavation information services .
B. That Council enter into a contractual arrangement (Council file reference 21708 ) with Before You Dig A ustralia for the annual subscription to the pre-excavation information services as required for up to five (5) years, at an approximate value of $90,000.00 (excluding GST) over the entire term if the subscriptions are continued for all five (5) years.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
9. Surrender and Acquisition of Drainage Easement at 22 Hume Drive Bundamba
Resolution: Moved by Councillor Marnie Doyle:
9. Surrender and Acquisition of Drainage Easement at 22 Hume Drive Bundamba
This is a report concerning the proposed surrender of existing Easement CA and Easement CC on SP319612 in Lot 540 on RP335462, located at 22 Hume Drive, Bundamba for drainage purposes and the acquisition of two (2) new easements for drainage purposes to align with the development activity occurring on the land.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That Council declare existing Easement CA and Easement CC on SP319612 in Lot 540 on RP335462, located at 22 Hume Drive, Bundamba, surplus to Council requirements and grant consent to the surrender of both easements.
B. That pursuant to Section 6(1) of the Acquisition of Land Act 1967, Council as a Constructing Authority” proceed to acquire two (2) new easements for drainage purposes (Council File Reference 6023) being part of Lot 540 on SP335462 located at 22 Hume Drive, Bundamba (New Easements).
C. The method of acquiring the new easements will be by agreement with the affected landowner in accordance with Division 3, Acquisition of Land Act 1967 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Mentions: Hume Drive · Bundamba
10. iVolve Program Governance and Transparency Committee 13 July 2023
Resolution: Moved by Mayor Teresa Harding:
10. iVolve Program Governance and Transparency Committee 13 July 2023
This is a report concerning two (2) status reports for consideration from the most recent ICT Steering Committee update:
· Attachment 1 – ICT Steering Committee - iVolve Program Status Report
· Attachment 2 – ICT Steering Committee- iVolve Fusion Project Status Report.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That the report titled iVolve Program Governance and Transparency Committee 13 July 2023 be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
11. iVolve Program - Strategic Advisor Report 13 July 2023
Resolution: Moved by Councillor Marnie Doyle:
11. iVolve Program - Strategic Advisor Report 13 July 2023
This is a report concerning the iVolve Strategic Advisor Report which was submitted to the 7 July 2023 ICT Steering Committee.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Mayor Teresa Harding:
That the report titled iVolve Program – Strategic Advisor Report 13 July 2023 be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
12. QAO Management Letter and Draft Report to Parliament - Improving Asset Management in Local Government
Resolution: Moved by Mayor Teresa Harding:
12. QAO Management Letter and Draft Report to Parliament - Improving Asset Management in Local Government
This is a report concerning the Management Letter and the draft report to Parliament received from the Queensland Audit Officer (QAO) regarding their improving asset management in local government.
“The attachment/s to this report are confidential in accordance with section 254J(3)(i) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Russell Milligan:
That the QAO Management Letter and the draft report to Parliament on Improving asset management in local government, be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
13. Queensland Audit Office 2023 Interim Audit Report
Resolution: Moved by Councillor Marnie Doyle:
13. Queensland Audit Office 2023 Interim Audit Report
This is a report concerning the Queensland Audit Office (QAO) 2023 interim audit report for the financial year ending 30 June 2023 detailing the results of QAO’s interim work performed between 6 March to 30 April 2023, including a review of relevant information systems controls.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Russell Milligan:
That the Queensland Audit Office 2023 Interim Audit Report, as detailed in Attachment 1, be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
Attachments
1. 2023 QAO Interim Management Report ⇨
NOTICE OF MOTION
Nil
MATTERS ARISING
14 New Item (Committees) - Membership of the Governance and Transparency Committee
Resolution: Moved by Councillor Kate Kunzelmann:
14. Membership of the Governance and Transparency Committee
RECOMMENDATION
Moved by Councillor Kate Kunzelmann:
That the membership of the Governance and Transparency Committee be updated to note the resignation of Councillor Nicole Jonic.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
The motion was put and carried.
15 New Item (Committees) - Commencement of next meeting
Resolution: Moved by Mayor Teresa Harding:
15. Commencement of next meeting
RECOMMENDATION
Moved by Mayor Teresa Harding:
That the Community, Culture, Arts and Sport Committee commence at 10.30 am.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Milligan Madsen
Harding
Doyle
Kunzelmann
The motion was put and carried.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.34 am.
The meeting closed at 9.55 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).