Home › Meetings › Governance and Transparency Committee — 2022-10-13
Governance and Transparency Committee — 2022-10-13
00 New Item (Committees) - Meeting Attendance via audio-link
Resolution: Moved by Deputy Mayor Jacob Madsen:
Meeting Attendance via audio-link
Councillor Russell Milligan requested attendance at the Governance and Transparency Committee of 13 October 2022 via audio-link.
RECOMMENDATION
Moved by Deputy Mayor Jacob Madsen:
Seconded by Councillor Kate Kunzelmann:
That in accordance with section 254K of the Local Government Regulation 2012 and 8.6.2 of Council’s Meeting Procedures Policy (Attendance at committee meetings), Councillor Russell Milligan be permitted to participate in the meeting via audio-link.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Councillor Russell Milligan did not participate in the vote.
Welcome to Country or Acknowledgement of Country
Deputy Mayor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
BUSINESS OUTSTANDING
1. Update on New Lease Over 31-33 Nimmo Street, Booval to Queensland Rollingstock Preservation Group Inc.
Resolution: Moved by Councillor Nicole Jonic:
1. Update on New Lease Over 31-33 Nimmo Street, Booval to Queensland Rollingstock Preservation Group Inc.
This is a report concerning the proposed new lease over Council freehold land located at 31-33 Nimmo Street, Booval, described as Lot 2 on SP279178 (the Land), between Ipswich City Council (Council) and Queensland Rollingstock Preservation Group Inc. (QRPG).
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Kate Kunzelmann:
That the report be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Harding
Milligan Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Nimmo Street · Booval · Ipswich
2. Response to Notice of Motion - Review of Terms of Reference for Ipswich City Council Standing Committees
Resolution: Moved by Councillor Nicole Jonic:
2. Response to Notice of Motion - Review of Terms of Reference for Ipswich City Council Standing Committees
This report is in response to a Notice of Motion moved by Deputy Mayor Jacob Madsen at the Ordinary Council Meeting on 24 February 2022:
· That a report be presented to a future Governance and Transparency Committee reviewing the current Terms of Reference for Ipswich City Council Standing Committees that includes the purpose, scope and responsibilities of each committee and the overall committee structure.
· That a Workshop with the Mayor, Councillors and the Chief Executive Officer occur so as to provide discussion and feedback for the writing of the report.
The report also addresses the repeal of the obsolete Guidelines for Reference and Consultative Committees Policy.
Recommendation
A. That the revised Ipswich City Council Standing Committees Terms of Reference (Attachment 3) be adopted.
B. That the delegated powers assigned to the Growth, Infrastructure and Waste Committee at the Ordinary Council Meeting 28 July 2020 be repealed.
C. That in accordance with Section 257 (1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee be delegated power to make decisions on behalf of Council only for decisions made under the Planning Act 2016 .
D. That the Guidelines for Reference and Consultative Committees Policy (Attachment 4) be repealed.
Councillor Nicole Jonic proposed a variation to Recommendation A:
A. That the revised Ipswich City Council Standing Committees Terms of Reference (Attachment 3), including the additional responsibilities for Advocacy and 2032 Olympics and Paralympics added to Annexure 4 – Economic and Industry Development Committee, be adopted.
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Marnie Doyle:
*** A. That the revised Ipswich City Council Standing Committees Terms of Reference (Attachment 3), including the additional responsibilities for Advocacy and 2032 Olympics and Paralympics added to Annexure 4 – Economic and Industry Development Committee, be adopted.
B. That the delegated powers assigned to the Growth, Infrastructure and Waste Committee at the Ordinary Council Meeting 28 July 2020 be repealed.
C. That in accordance with Section 257 (1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee be delegated power to make decisions on behalf of Council only for decisions made under the Planning Act 2016 .
D. That the Guidelines for Reference and Consultative Committees Policy (Attachment 4) be repealed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Harding
Milligan Kunzelmann
Doyle
Jonic
The matter was put and the carried.
Mayor Teresa Harding foreshadowed that she would move the original motion, as follows, in the event that Councillor Jonic’s motion was lost:
A. That the revised Ipswich City Council Standing Committees Terms of Reference (Attachment 3) be adopted.
B. That the delegated powers assigned to the Growth, Infrastructure and Waste Committee at the Ordinary Council Meeting 28 July 2020 be repealed.
C. That in accordance with Section 257(1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee be delegated power to make decisions on behalf of Council only for decisions made under the Planning Act 2016 .
D. That the Guidelines for Reference and Consultative Committees Policy (Attachment 4) be repealed.
Confirmation of Minutes
3. Confirmation of Minutes of the Governance and Transparency Committee No. 2022(08) of 15 September 2022
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That the minutes of the Governance and Transparency Committee held on 15 September 2022 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Officers’ Reports
Mentions: Ipswich
4. Procurement: Rivercity Locksmiths pty Ltd - arrangement with new owners
Resolution: Moved by Councillor Nicole Jonic:
4. Procurement: Rivercity Locksmiths pty Ltd - arrangement with new owners
This is a report concerning a change of ownership of Rivercity Locksmiths Pty Ltd. As the existing contract does not provide the facility to novate the arrangement to the new owners and their associated ABN, a new contract must be established to provide critical continuity of service. The engagement is for a period of two-and-a-half years (2.5yrs) with a schedule of rates pursuant to a contract for specialised services.
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because it is satisfied that there is only 1 supplier who is reasonably available to provide locksmith services .
B. That Council enter into a contractual arrangement (Council file reference number A6081453 ) with Rivercity Locksmiths Pty Ltd, at an approximate purchase price of $2.5 million excluding GST over the entire term, being a term of two and a half (2.5) years, with no options for extension.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
5. Procurement: Delegation to the CEO to enter into a contract for the supply of small contestable site electricity
Resolution: Moved by Councillor Nicole Jonic:
5. Procurement: Delegation to the CEO to enter into a contract for the supply of small contestable site electricity
This is a report concerning the supply of electricity to small sites and buildings responsible is critical to the provision of community services. Failing to accept or execute a contract in a timely manner will result in higher retail pricing for Council and/or the potential for interruption to electricity supply, both of which impact Council’s delivery of core Council services.
This report recommends Council to delegate powers to CEO the power to exercise Chapter 6 (Contracting) of the Local Government Regulation 2012 in its capacity as a local government under the Local Buy arrangement BUS 275-0420 Electricity – Small Contestable Sites with acceptance of the recommended retail provider within a restricted timeframe.
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement BUS 275-0420 SMALL METERED NMIS by Local Buy for the provision of electricity for small contestable sites (Council file reference 19081), with the recommended Supplier (Supplier) who is a party to the LGA Arrangement.
B. That under the LGA Arrangement with the Supplier, the approximate purchase price is $2.18 million excluding GST over the entire term, the end date of the initial term being 30 June 2026, with no current options for extension.
C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed for by the LGA Arrangement.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
6. Artifax Subscription Renewal
Resolution: Moved by Councillor Nicole Jonic:
6. Artifax Subscription Renewal
This is a report seeking a Council Resolution by Ipswich City Council (Council) to undertake direct engagement with Get Smart Consulting Pty Ltd. It is proposed to enter into a new contract for up to two (2) years on a 1+1 arrangement, for the continuation of the Artifax Event Management software that is used for the management of all venue bookings across Council, whilst a review is undertaken over the next 12 to 24 months in conjunction with the ICT Department with the anticipation of going back out to market. The Artifax Event Management software has been used by the Community and Cultural Services Branch since 2019 and is an essential software package to provide the management of venue bookings. The current contract expires on 14 January 2023.
RECOMMENDATION
Moved by Councillor Nicole Jonic:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Artifax Event Management Software.
B. That Council enter into a contractual arrangement (Council file reference number 19164 with Get Smart Consulting Pty Ltd , at an approximate purchase price of $50,000.00 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional one (1) year term .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
7. Renewal of Expenditure Lease over Shop 3321 and 3322, Redbank Plaza, 1 Collingwood Drive, Redbank
Resolution: Moved by Councillor Marnie Doyle:
7. Renewal of Expenditure Lease over Shop 3321 and 3322, Redbank Plaza, 1 Collingwood Drive, Redbank
This is a report concerning the renewal of an expenditure lease over the Redbank Plaza Library, Shop 3321 and 3322, Redbank Plaza, 1 Collingwood Drive, Redbank (the Library ) between YFG Shopping Centres Pty Ltd as Trustee under Instrument No. 706343317 and Trondage Enterprises Pty Ltd ( Lessor ) and Ipswich City Council ( Council ).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to section 9 of the Local Government Act 2009 , Council extend its interest in Shop 3321 and 3322 at Redbank Plaza, 1 Collingwood Drive, Redbank more particularly described as part of Lot 1 on RP198738, for library purposes.
B. That Council renew the lease (Council file reference number 2529 with YFG Shopping Centres Pty Ltd as Trustee under Instrument No. 706343317 and Trondage Enterprises Pty Ltd (Lessor):
(i) at a commencing annual rent of $ 100,000 excluding GST plus annual outgoings, payable by Council; and
(ii) for an initial term of five (5) years with no options for extension.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Collingwood Drive · Redbank · Ipswich
8. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition
Resolution: Moved by Mayor Teresa Harding:
8. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition
This is a report concerning the proposed acquisition of various residential properties by Ipswich City Council for the purposes of the voluntary home buy-back program. This initiative gets its funding from the jointly funded Commonwealth and Queensland Governments Resilient Homes Fund under the Disaster Recovery Funding Arrangements.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
A. That Council resolve to purchase the properties listed in Confidential Attachment 1 for the purposes of the voluntary home buy-back program.
B. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.
C. That Council be kept informed as to the progress and the outcome of the purchases.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.07 am.
The meeting closed at 10.32 am.
***Refer minutes of Council Ordinary Meeting of 27 October 2022 for amendment
Mentions: Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).