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Finance and Governance Committee — 2025-04-22
2. Strategic Contracting Procedures
Resolution: Moved by Councillor Andrew Antoniolli:
2. Strategic Contracting Procedures
This is a report concerning the adoption of ‘Strategic Contracting Procedures’ (SCP) from 1 July 2025 to Council contracts, as per the requirements of Chapter 6, Part 2 of the Local Government Regulations 2012 (LGR).
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:
A. That after:
(a) consideration of the costs and benefits of complying with Chapter 6, Part 2 of the Local Government Regulation 2012 (Regulation) ; and
(b) provision of the public notice of this proposed resolution which occurred on Wednesday 5 March 2025; and
(c) pursuant to section 218(1) of the Regulation,
Council decides to apply Chapter 6, Part 2 ‘Strategic Contracting Procedures’ of the Regulation to its contracts from 1 July 2025.
B. That prior to the date on which the Strategic Contracting Procedures are to apply, being 1 July 2025, a further report be presented to Council regarding the adoption of a Contract Manual and Contracting Plan, as are required by Chapter 6, Part 2 of the Regulation.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
3. Procurement - Civic Centre Ticketing Software
Resolution: Moved by Councillor Andrew Antoniolli:
3. Procurement - Civic Centre Ticketing Software
This is a report concerning the recommendation to approve the continuation of Contract 15-16-247 for the provision of a Ticketing Software solution with Vivaticket Pty Ltd (Vivaticket) until 6 June 2026, with one (1) x twelve (12) month optional extension, at an estimated cost of $110,000 (ex GST), without inviting quotes.
Section 235(b) of the Local Government Regulation 2012 allows a local government to enter into a large sized contractual arrangement, if the local government resolves that the services provided are of a specialised nature and it would be disadvantageous or impractical to invite quotes or tenders.
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Deputy Mayor Nicole Jonic:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes or tenders for the provision of the Vivaticket Ticketing Software.
B. That Council continue the contractual arrangement (Council file reference number 15-16-247 ) with Vivaticket Pty Ltd , at an approximate purchase price of $ 110,000 excluding GST for the extended term, being a one (1) year period, with one (1) additional option to extend of one (1) year at the discretion of Council (as purchaser).
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
4. Procurement - Amazon Web Cloud Computing Services
Resolution: Moved by Councillor Marnie Doyle:
4. Procurement - Amazon Web Cloud Computing Services
This is a report concerning the procurement and recommendation to negotiate and enter into a contractual arrangement under the Commonwealth Government Digital Transformation Agency’s (DTA) whole-of-government arrangement made with Amazon Web Services Australia Pty Ltd (WofGA 3.0), for the provision of the Amazon Web Cloud Computing Services requirements for Council.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Andrew Antoniolli:
A. That pursuant to Section 235(f) of the Local Government Regulation 2012 (Regulation), Council utilise government agency contractual arrangement AWS 3.0 Agreement by the Commonwealth of Australia as represented by the Digital Transformation Agency for the provision of Amazon Web Service Offerings (Council file reference number 250207-000239 ), with the supplier listed as Tenderer A (Supplier) in Confidential Attachment 1.
B. That under the government agency contractual arrangement, Council’s approximate spend will be $9,500,000 excluding GST over the entire term, the end date of the initial term being 3 years after the commencement , with current options for extension at the discretion of the Commonwealth of Australia as represented by the Digital Transformation Agency of an additional one (1) x three (3) year term.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action ” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
5. Procurement - Tender VP445749 - Purga School Road Bridge Replacement Works
Resolution: Moved by Councillor Paul Tully:
5. Procurement - Tender VP445749 - Purga School Road Bridge Replacement Works
This is a report concerning the approval for the award of tender VP445749 Bridge Replacement Works Purga School Road, Purga .
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
A. That Council note that Tender VP445749 was conducted pursuant to Section 228 of the Local Government Regulation 2012 .
B. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to award Tender VP445749 to one of the shortlisted Suppliers as detailed in Confidential Attachment 1, under the contract terms outlined in that same attachment.
Councillor Paul Tully proposed that this matter be referred to the next Council Ordinary meeting for further consideration.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:
*** That Item 5 be referred to the next Council Ordinary meeting for further consideration.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: Purga School Road · Replacement Works Purga School Road · Purga
6. Procurement - 5577 Adelong Avenue, Thagoona - Pavement Rehabilitation
Resolution: Moved by Mayor Teresa Harding:
6. Procurement - 5577 Adelong Avenue, Thagoona - Pavement Rehabilitation
This is a report concerning the recommendation to award Tender 5577 Adelong Avenue, Thagoona – Pavement Rehabilitation with the nominated supplier, as per confidential Attachment 1, to undertake the pavement rehabilitation works on Adelong Avenue, Thagoona.
After an open market request for tender process, the evaluation panel has recommended one supplier for the undertaking of the pavement rehabilitation works as set out in Recommendation B below. The recommendation has been determined by the evaluation panel to offer Council the best value for money.
If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”
Recommendation
Moved by Mayor Teresa Harding:
Seconded by Councillor Jim Madden:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 5577 Adelong Avenue, Thagoona – Pavement Rehabilitation .
B. That Council enter into a contractual arrangement with the Supplier identified in confidential Attachment 1, for the lump sum amount of two million, eight hundred and eighteen thousand, three hundred and ninety-five dollars and forty-four cents ($2,818,395.44) excluding GST and the contingency amount as listed in confidential Attachment 1.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Andrew Antoniolli informed the meeting that he has a declarable conflict of interest in Item 7 titled Procurement – Contract Extension 13482 Grounds Maintenance and Associated Services.
The nature of the interest is that the owner of one of the companies (SAVCO) is a neighbour who lives in his street.
Councillor Andrew Antoniolli invited the other councillors to determine if he can continue to participate in the decision process.
It was moved by Councillor Paul Tully and seconded by Councillor Jim Madden that Councillor Andrew Antoniolli may participate in the meeting in relation to the matter, including by voting on the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.
The eligible councillors present at the meeting decided that Councillor Andrew Antoniolli may participate in the meeting in relation to the matter, including by voting on the matter.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Madden
Councillor Andrew Antoniolli did not take part in the vote on this matter.
The motion was put and carried.
Mentions: Adelong Avenue · Thagoona
7. Procurement - Contract Extension 13482 Grounds Maintenance and Associated Services
Resolution: Moved by Deputy Mayor Nicole Jonic:
7. Procurement - Contract Extension 13482 Grounds Maintenance and Associated Services
This is a report concerning the extension of Contracts 13482-1, 13482-2, 13482-4 and 13482-5 Grounds Maintenance and Associated Services. The available contract extension was previously resolved in October 2024 to shorten to a six (6) month extension rather than the full available twelve (12) month term.
The contracts relating to this extension include:
13482-1 SKYLINE LANDSCAPE SERVICES (QLD) PTY LTD
13482-2 AUSTSPRAY ENVIRONMENTAL WEED CONTROL PTY LTD
13482-4 SAVCO VEGETATION SERVICES PTY LTD
13482-5 RIVERCITY GARDEN & LAWN PTY LTD
Approval is sought to vary the contracts of all four (4) 13482 Grounds Maintenance and Associated Services suppliers for the final six (6) months to allow additional time to finalise the specification requirements and then commence the contract renewal process including re-tendering, evaluation, and contract award.
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Jacob Madsen:
A. That the contractual arrangement Council contract (13482-1) with SKYLINE LANDSCAPE SERVICES (QLD) PTY LTD; (13482-2) with AUSTSPRAY ENVIRONMENTAL WEED CONTROL PTY LTD; (13482-4) with SAVCO VEGETATION SERVICES PTY LTD and (13482-5) with RIVERCITY GARDEN & LAWN PTY LTD (Suppliers) for Grounds maintenance and Associated Services be varied as follows:
(i) Add a final extension of all contracts for six (6) months (period from
25 July 2025 to 24 January 2026) ,
B. That Council enter into deed of variation with the Suppliers to appropriately amend the existing contractual arrangement.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
8. Amendment of Lease between Ipswich City Council (Lessor) and Swifts Leagues Club Ltd (Lessee) and entry into associated documentation
Resolution: Moved by Councillor Marnie Doyle:
8. Amendment of Lease between Ipswich City Council (Lessor) and Swifts Leagues Club Ltd (Lessee) and entry into associated documentation
This is a report concerning an amendment to the lease that is proposed to be entered into between Ipswich City Council (‘ Council ’) as Lessor and Swifts Leagues Club Limited (‘ Swifts ’) as Lessee for part of 95a Brisbane Road, Booval, together with associated documentation for the amendment.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Andrew Antoniolli:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in part of the land at 95a Brisbane Road, Booval more particularly described as part of Lot 169 on Registered Plan 24111, for the purpose of a Sports and Recreation Club, because it is for renewal of a lease to the existing lessee.
B. That Council vary the lease (Council file reference number L-6232) with Swifts Leagues Club Limited (Lessee) by entering into the Form 13 Amendment contained in Attachment 1 to this report, with options for extension of an additional three (3) x ten (10) year terms.
C. That Council enter into the associated documentation contained in Confidential Attachment 2 to this report.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: Brisbane Road · Ipswich · Booval
0 New Item (Committees) - Question on Notice
Question on Notice
ITEM 8 - Amendment of Lease between Ipswich City Council (Lessor) and Swifts Leagues Club Ltd (Lessee) and entry into associated documentation
Mayor Teresa Harding stated that in the officer’s report for Item 8 it talks about the tenure of property policy ordinarily requiring a business plan to be submitted in order to justify a term of five (5) years in length and that Swifts have not provided a formal business plan. Mayor Harding queried why a formal business plan has not been provided.
That the General Manager, Corporate Services provide the Mayor and Councillors with the reason why a formal business plan has not been provided by Swifts.
Mentions: Ipswich
9. Monthly Financial Performance Report - March 2025
Resolution: Moved by Deputy Mayor Nicole Jonic:
9. Monthly Financial Performance Report - March 2025
This is a report concerning Ipswich City Council’s ( Council ) financial performance for the period ending 31 March 2025, submitted in accordance with section 204 of the Local Government Regulation 2012 .
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Jacob Madsen:
That the report on Council’s financial performance for the period ending
31 March 2025, submitted in accordance with section 204 of the Local Government Regulation 2012 , be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
QUESTIONS / GENERAL BUSINESS
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 11.00 am.
The meeting closed at 11.28 am.
*** Refer Council Ordinary Meeting of 30 April 2025 for amendment
Mentions: Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).