Home › Meetings › Finance and Governance Committee — 2024-10-15
Finance and Governance Committee — 2024-10-15
2. Procurement: Disposal of valuable non-current asset leases - 235 Smiths Road, Redbank
Resolution: Moved by Deputy Mayor Nicole Jonic:
2. Procurement: Disposal of valuable non-current asset leases -
235 Smiths Road, Redbank
This is a report concerning the procurement and recommendation of a proposed new sub lease of the following facility between Ipswich City Council (Council) and the below listed organisation.
* 22250
Redbank Collingwood Park Sports Complex
Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Andrew Antoniolli:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender 22250 for the disposal of an interest in land to the recommended organisation (lessee), for the management and operation of the below facility.
Tender
Location
Lot / Plan
Lessee
22250
Redbank Collingwood Park Sports Complex
235 Smiths Road, Redbank
Lot 1 on SP221978 & Lot 4 on SP148559
Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness
B. That Council enter into a sublease with the Lessee:
(i) at an annual rent excluding GST, payable to Council; and
(ii) for a term, as outlined below;
Tender
Lessee
Rent
Term
22250
(Option 1)
Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness
$24,000.00 or 10% turnover, whichever is greater
10 years
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
Mentions: Smiths Road · Redbank · Ipswich · Collingwood Park · Goodna
3. Procurement - Workplace Health and Safety Management Software Subscription
Resolution: Moved by Deputy Mayor Nicole Jonic:
3. Procurement - Workplace Health and Safety Management Software Subscription
This is a report seeking a resolution by Council to enter into a contract with VelocityEHS Australia Pty Ltd (VelocityEHS) for the provision of the workplace health and safety management software system that is currently utilised as part of Council’s workplace health and safety compliance management.
The exception under section 235(a) of the Local Government Regulation 2012 applies due to the proprietary nature of the incumbent supplier’s Workplace Health and Safety Management system meaning that there is only one supplier who is reasonably available to continue providing the system.
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Jim Madden:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the Workplace Health and Safety Management software system .
B. That Council enter into a contractual arrangement (Council file reference 5329 ) with VelocityEHS Australia Pty Ltd , at an approximate purchase price of $115,000 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) x one (1) year terms.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
4. Procurement - Whole of Government Banking Services
Resolution: Moved by Deputy Mayor Nicole Jonic:
4. Procurement - Whole of Government Banking Services
This is a report concerning Whole of Government (WoG) banking services. Queensland Treasury has recently completed an extensive tender process for banking services. The new Master Agreement (contract) for banking services includes allowance for other agencies such as Council to enter into an Agency Service Agreement/s (ASA) with the appointed service providers to procure banking services under the same terms. Council’s banking services to date have been procured through such an arrangement to take advantage of the favourable terms negotiated by the State. Council now has the option to sign a Service Order, and an ‘Accession Agreement’ to become a party to the agreement.
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Andrew Antoniolli:
A. That pursuant to Section 235(f) of the Local Government Regulation 2012 (Regulation), Council utilise government agency contractual arrangement by The State of Queensland acting through Queensland Treasury for the provision of Queensland Whole of Government Banking Services with Commonwealth Bank of Australia (Supplier) who is a party to the government agency contractual arrangement.
B. That under the government agency contractual arrangement with Commonwealth Bank of Australia , the approximate total cost to Council is estimated to be $ 7,800,000 excluding GST over the entire 11 year term, the end date of the initial term being , with current options for extension at the discretion of The State of Queensland acting through Queensland Treasury of an additional two (2) X three (3) year terms.
C. That pursuant to Section 235(f) of the Local Government Regulation 2012 (Regulation), Council utilise government agency contractual arrangement by The State of Queensland acting through Queensland Treasury for the provision of Queensland Whole of Government Banking Services with Australian Postal Corporation (Supplier) who is a party to the government agency contractual arrangement.
D. That under the government agency contractual arrangement with the Australian Postal Corporation, the approximate total cost to Council is estimated to be $ 1,909,000 excluding GST over the entire 11 year term, the end date of the initial term being , with current options for extension at the discretion of The State of Queensland acting through Queensland Treasury of an additional two (2) X three (3) year terms.
E. That Council may enter into ancillary contractual arrangements with the suppliers, as allowed by the government agency contractual arrangement.
F. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action ” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
5. Procurement - Contract Extension 13482 Grounds Maintenance and Associated Services
Resolution: Moved by Councillor Marnie Doyle:
5. Procurement - Contract Extension 13482 Grounds Maintenance and Associated Services
This is a report concerning the recommendation to approve a shorter extension, variation and increase expenditure for Contracts 13482-1, 13482-2, 13482-4 and 13482-5 Grounds Maintenance and Associated Services Contracts. This approval is requested to vary the existing contract extension period.
The contracts relating to this extension include:
13482-1 SKYLINE LANDSCAPE SERVICES (QLD) PTY LTD
13482-2 AUSTSPRAY ENVIRONMENTAL WEED CONTROL PTY LTD
13482-4 SAVCO VEGETATION SERVICES PTY LTD
13482-5 RIVERCITY GARDEN & LAWN PTY LTD
Approval is sought to vary the contracts of all four (4) 13482 Grounds Maintenance and Associated Services suppliers. It is requested to vary (by shortening) the remaining available twelve (12) month extension to a period of six (6) months only, which will support smoother contract transition and operational continuity. It is intended to award a new contract/s by
30 June 2025 allowing for transition between contracts prior to the commencement of the 2026 growing season.
This extension will result in increased expenditure under these contracts to an estimated combined total $15.3M excluding GST.
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Jim Madden:
A. That the contractual arrangement (Council contract (13482-1) with SKYLINE LANDSCAPE SERVICES (QLD) PTY LTD; (13482-2) with AUSTSPRAY ENVIRONMENTAL WEED CONTROL PTY LTD; (13482-4) with SAVCO VEGETATION SERVICES PTY LTD and (13482-5) with RIVERCITY GARDEN & LAWN PTY LTD (Suppliers) for Grounds maintenance and Associated Services be varied as follows:
(i) to reduce the remaining final extension option of all contracts from one (1) year, to near six (6) months (25 January 2025 to
30 June 2025) , and
(ii) to amend the estimated purchase price of all contracts from $10,788,058.00 excluding GST to approximately $15,300,000.00 excluding GST combined, over the entire term (amended terms per A(i) above).
B. That Council enter into a deed of variation with the Suppliers to appropriately amend the existing contractual arrangements.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
6. Procurement: Variation to Contract 16456 Prorgram Partner for the Ipswich Centre CBD Transformation
Resolution: Moved by Deputy Mayor Nicole Jonic:
6. Procurement: Variation to Contract 16456 Program Partner for the Ipswich Centre CBD Transformation
This is a report concerning Council contract 16456 Program Partner for the Ipswich Centre CBD Transformation. This report provides detail regarding the requirement to vary the existing contractual arrangement between Ipswich City Council and Ranbury Management Group Pty Ltd.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Marnie Doyle:
A. That the contractual arrangement (Council contract 16456 Program Partner for the Ipswich Centre CBD Transformation ) with Ranbury Management Group Pty Ltd (Supplier) be varied as follows:
(i) for continuity of services already being provided under contract ;
(ii) to amend the purchase price from $2,971,786.80 excluding GST to approximately $ 3,071,679.24 excluding GST over the entire term;
(iii) to extend the agreement expiry date to 30 June 2025.
B. That Council enter into a deed of variation with the Supplier to appropriately amend the existing contractual arrangement.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
Mentions: Ipswich
7. Proposed Acquisitions of Land for INF04658 Ripley Road Upgrade - Cunningham Highway to Fischer Road
Resolution: Moved by Councillor Andrew Antoniolli:
7. Proposed Acquisitions of Land for INF04658 Ripley Road Upgrade - Cunningham Highway to Fischer Road
This is a report concerning the land requirements for INF04658 Ripley Road and Fischer Road upgrade. The associated works will also include the creation of a service road and several signalised intersections (the Project).
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Deputy Mayor Nicole Jonic:
** A. That pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967 , Council as “constructing authority” proceed to acquire the land described in Confidential Attachment 1, for Road purpose.
B. That in the first instance, the method of acquiring the subject land will be by agreement with the affected person/s in accordance with Division 3, Acquisition of Land Act 1967 ; however, if agreement cannot be reached, or operational timeframes intervene, the method of acquiring the subject land will be in accordance with Division 2, Acquisition of Land Act 1967 .
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
D. That Council be kept informed as to the progress and outcome of the acquisitions.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
Mentions: Cunningham Highway · Fischer Road · Ripley Road · Ripley
8. Renewal of Expenditure Lease over Freehold Land Located at Karalee Shopping Village, 39 Junction Road, Chuwar (Kiosk 1)
Resolution: Moved by Councillor Marnie Doyle:
8. Renewal of Expenditure Lease over Freehold Land Located at Karalee Shopping Village, 39 Junction Road, Chuwar (Kiosk 1)
This is a report concerning the renewal of an expenditure lease over Kiosk 1, Karalee Shopping Village, 39 Junction Road, Chuwar (the “Kiosk”) between CVS Lane Capital Partners Pty Ltd as trustee for CVS Lane Karalee Retail Trust (Lessor) and Ipswich City Council (Council).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Nicole Jonic:
A. That Council, as Lessee, renew the existing lease, relating to Kiosk 1, Karalee Shopping Village, 39 Junction Road, Chuwar , more particularly described as part of Lot 100 on SP318001, for library purpose (existing lease).
B. That Council renew the existing lease (Council file reference number 6210) with CVS Lane Capital Partners Pty Ltd as trustee for CVS Lane Karalee Retail Trust (Lessor) for a further period of three (3) years:
(i) at a commencing annual rent of $ 25 ,970.76 per annum excluding GST plus annual outgoings, payable by Council, with no options for extension.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, to be authorised to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
Move into Closed Session
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Marnie Doyle:
That in accordance with section 254J(3)(g) of the Local Government Regulation 2012 , the meeting move into closed session to discuss Item 9 titled Update on Previous Council Decision and Proposed Amendment to Trustee Lease over 135 Brisbane Terrace, Goodna.
The meeting moved into closed session at 12.00 pm.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
Move into Open Session
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Marnie Doyle:
That the meeting move into open session.
The meeting moved into open session at 12.08 pm.
Mentions: Brisbane Terrace · CVS Lane · Junction Road · Karalee · Chuwar · Ipswich · Goodna
9. Update on Previous Council Decision and Proposed Amendment to Trustee Lease over 135 Brisbane Terrace, Goodna
Resolution: Moved by Deputy Mayor Nicole Jonic:
9. Update on Previous Council Decision and Proposed Amendment to Trustee Lease over 135 Brisbane Terrace, Goodna
This is a report concerning a previous decision of the Governance and Transparency Committee, Item No. 10 on the 18 April 2023, and adopted at the Ordinary Council meeting on 27 April 2023; and the Amendment of the Trustee Lease over part of a Reserve located at 135 Brisbane Terrace, Goodna, described as Lease B in Lot 128 on SP178961, between Ipswich City Council ( Council ) as Trustee and Goodna and Districts Rugby League Football Club Inc. ( Goodna RL ).
In accordance with the above decision, a Trustee Lease was entered into in August 2023, at a commencing annual rent of $11,250 ex GST, for the period
1 July 2023 to 30 June 2028 and with no options for extension. The Trustee Lease was registered on the property title on
30 October 2023.
On or about December 2023, the Mayor and the Manager, Community and Cultural Services met with Goodna RL to address concerns regarding the agreed-upon rent and the difficulties it poses amidst prevailing trading conditions.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
A. Council acknowledges the contents of this report and the existing Trustee Lease between Council (Trustee Lessor) and Goodna and Districts Rugby League Football Club Inc (Trustee Lessee) which continues to operate.
B. That Recommendation C of the previous decision, being the Governance and Transparency Committee, Item No. 10 endorsed on the 18 April 2023, and adopted at the Council Ordinary meeting of 27 April 2023 be repealed.
C. (1) After taking into consideration the factors outlined in this report, Council as Trustee Lessor, resolve to vary the Trustee Lease, (Council file reference number 5400) by amending the quantum of the commencing annual rent payable by Goodna and Districts Rugby League Club Inc (Trustee Lessee) to Council, to the amount of $5,625 ex GST.
Or, in the alternative to Council adopting the recommendation in paragraph (1) above, Council adopts the recommendation contained below in paragraph (2);
(2) Council resolve that the current Trustee Lease between Council and Goodna and Districts Rugby League Football Club Inc continues to operate, in accordance with the terms of the executed Trustee Lease dated 22 August 2023.
D. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
Deputy Mayor Nicole Jonic proposed a variation to the motion:
A. That Council acknowledges the contents of this report and the existing Trustee Lease between Council (Trustee Lessor) and Goodna and Districts Rugby League Football Club Inc (Trustee Lessee) which continues to operate.
B. That after taking into consideration the factors outlined in this report, Council as Trustee Lessor, resolve to vary the Trustee Lease, (Council file reference number 5400) by amending the quantum of the commencing annual rent payable by Goodna and Districts Rugby League Club Inc (Trustee Lessee) to Council, to the amount of $5,625 ex GST.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Andrew Antoniolli:
A. That Council acknowledges the contents of this report and the existing Trustee Lease between Council (Trustee Lessor) and Goodna and Districts Rugby League Football Club Inc (Trustee Lessee) which continues to operate.
B. That a fter taking into consideration the factors outlined in this report, Council as Trustee Lessor, resolve to vary the Trustee Lease, (Council file reference number 5400) by amending the quantum of the commencing annual rent payable by Goodna and Districts Rugby League Club Inc (Trustee Lessee) to Council, to the amount of $5,625 ex GST.
C. T hat pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
Adjourn Meeting
Recommendation
Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:
That the meeting be adjourned at 12.11 pm to reconvene at 12.40 pm.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
The meeting reconvened at 12.41 pm.
Councillor Marnie Doyle was not present when the meeting reconvened.
Mentions: Brisbane Terrace · Goodna · Ipswich
10. Fraud and Corruption Control Policy
Resolution: Moved by Deputy Mayor Nicole Jonic:
10. Fraud and Corruption Control Policy
This is a report concerning the review of the Fraud and Corruption Control Policy.
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Jim Madden:
That the revised policy titled Fraud and Corruption Control Policy as detailed in attachment 2 be adopted.
Councillor Marnie Doyle returned to the meeting at 12.43 pm.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
11. Amendments to CEO Delegations due to Legislative Updates
Resolution: Moved by Councillor Marnie Doyle:
11. Amendments to CEO Delegations due to Legislative Updates
This is a report concerning updates to the delegations to the CEO due to recent changes to legislation.
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Jim Madden:
A. That the Delegations to the Chief Executive Officer as detailed in Attachment 1 to the report by the Senior Governance Officer dated 11 September 2024 be adopted.
B. That the delegations to the Chief Executive Officer as detailed in Attachment 2 be amended as detailed in Attachment 3.
C. That the delegations to the Chief Executive Officer detailed in Attachment 4 be repealed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
12. Monthly Financial Performance Report - August 2024
Resolution: Moved by Councillor Andrew Antoniolli:
12. Monthly Financial Performance Report - August 2024
This is a report concerning Council’s financial performance for the period ending 31 August 2024, submitted in accordance with section 204 of the Local Government Regulation 2012 .
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:
That the report on Council’s financial performance for the period ending
31 August 2024, submitted in accordance with section 204 of the Local Government Regulation 2012 , be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
13. Report - Regulation Advisory Committee No. 2024(02) of 1 October 2024
Resolution: Moved by Councillor Andrew Antoniolli:
13. Report - Regulation Advisory Committee No. 2024(02) of 1 October 2024
This is the report of the Regulation Advisory Committee No. 2024(02) of
1 October 2024.
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Deputy Mayor Nicole Jonic:
That Council adopt the recommendations of the Regulation Advisory Committee No. 2024(02) of 1 October 2024 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
14. Monthly Financial Performance Report - September 2024
Resolution: Moved by Councillor Marnie Doyle:
14. Monthly Financial Performance Report - September 2024
This is a report concerning Council’s financial performance for the period ending 30 September 2024, submitted in accordance with section 204 of the Local Government Regulation 2012 .
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Mayor Teresa Harding:
That the report on Council’s financial performance for the period ending
30 September 2024, submitted in accordance with section 204 of the Local Government Regulation 2012 , be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Jonic
Antoniolli
Madden
Doyle
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 11.41 am.
The meeting closed at 12.57 pm.
** Refer Council Ordinary Meeting of 24 October 2024 for amendment
Source: Ipswich City Council meeting minutes (CC BY 4.0).