Home › Meetings › Council — 2021-03-25
Council — 2021-03-25
7 New Item (Council) - PRESENTATION OF PETITIONS
Resolution: Moved by Mayor Teresa Harding:
7. PRESENTATION OF PETITION – BUILDING OF FENCE AT TONY MERRELL PARK, LEICHHARDT
Petition received by Jim Madden MP Member for Ipswich West on behalf of residents of Ipswich requesting Ipswich City Council make application for a South East Queensland Community Stimulus Package Grant for funding to build a fence around Tony Merrell Park at Leichhardt.
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
That the petition be received and referred to the appropriate council department for investigation and the preparation of a response or report back to council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
8. PRESENTATIONS AND DEPUTATIONS
Nil
9. PUBIC PARTICIPATION
Nil
10. DECLARATIONS OF INTEREST
COUNCILLOR JACOB MADSEN
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report.
The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.
Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
COUNCILLOR ANDREW FECHNER
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Ipswich Central Redevelopment Committee’s Report.
The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.
Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
11. Confirmation of Minutes
Mentions: Brisbane Street · Leichhardt · Ipswich
Confirmation of Minutes - Council Ordinary Meeting - 25 February 2021
Resolution: Moved by Deputy Mayor Marnie Doyle:
11.1
Confirmation of Minutes of Ordinary Meeting
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
That the Minutes of the Ordinary Meeting held on 25 February 2021 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
12. mayoral Minute
12.1 New Item (Council) - MAYORAL MINUTE - CIVIC EVENTS POLICY
Resolution: Moved by Mayor Teresa Harding:
12.1 MAYORAL MINUTE - CIVIC EVENTS POLICY
Moved by Mayor Teresa Harding:
A. That section five ‘Scope’ of Council’s Civic Events Policy be amended to include the following addition:
ANZAC Day Commemorative Services: Provide support through community funding and in-kind support in line with the Community Funding and Support Policy.
B. That Council establish a new ANZAC Day Commemorative Services funding and in-kind support grant program to be made available to organising committees this year and in the future, through an open and transparent process for the purpose of funding operational costs associated with the delivery of these events per guidelines to be developed in consultation with Councillors.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Attachments
1. Mayoral Minute - Civic Events Policy ⇨
2. Proposed Civic Events Policy 2021 ⇨
3. Civic Events Policy 2019 ⇨
4. ANZAC Day Commemoration Policy 1996 ⇨
12.2 New Item (Council) - MAYORAL MINUTE
Resolution: Moved by Mayor Teresa Harding:
12.2 MAYORAL MINUTE – APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER
Moved by Mayor Teresa Harding:
Pursuant to Section 195 of the Local Government Act 2009 , that Council:
A. Note the resignation of Chief Executive Officer, Mr David Farmer, effective from 9 April 2021.
B. Appoint Sonia Cooper as Acting Chief Executive Officer.
C. Authorise the Mayor to negotiate the terms of the engagement for the Acting Chief Executive Officer.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Attachments
1. Mayoral Minute - Appointment of Acting Chief Executive Officer ⇨
New Item (Council) - MAYORAL MINUTE
Resolution: Moved by Mayor Teresa Harding:
12.3 MAYORAL MINUTE – RECRUITMENT OF CHIEF EXECUTIVE OFFICER
Moved by Mayor Teresa Harding:
Pursuant to Section 194 of the Local Government Act 2009 , it is recommended that:
A. Council commence a process for the appointment of the Chief Executive Officer.
B. Council establish a Chief Executive Officer Recruitment Panel (the Panel) consisting of Mayor Teresa Harding, Councillors Marnie Doyle, Andrew Fechner, Jacob Madsen and an independent member selected by the panel.
C. The process for the appointment of the Chief Executive Officer be managed by the Office of the Mayor supported by Council’s People and Culture team and appropriate external partners, as required, such as legal and other advisory services, to be funded from an appropriate cost centre.
D. Council authorise the engagement of a qualified executive recruitment partner by the Panel through a robust procurement process, supported by Council’s Procurement team to be funded from an appropriate cost centre.
E. The Office of the Mayor liaise with the Department of State Development, Infrastructure, Local Government and Planning to ensure the appointment process meets the highest standards in accordance with legislative requirements.
F. The Panel be responsible for shortlisting candidates in consultation with the executive recruitment partner through a robust process.
G. The final selection and appointment process be determined by full Council.
VARIATION TO MOTION
Councillor Andrew Fechner proposed a variation to the motion:
That the words ‘and the selection panel’ be added to Recommendations C and E after the words ‘Office of the Mayor’.
The mover of the original motion agreed to the proposed variation.
Moved by Mayor Teresa Harding:
Pursuant to Section 194 of the Local Government Act 2009 , it is recommended that:
A. Council commence a process for the appointment of the Chief Executive Officer.
B. Council establish a Chief Executive Officer Recruitment Panel (the Panel) consisting of Mayor Teresa Harding, Councillors Marnie Doyle, Andrew Fechner, Jacob Madsen and an independent member selected by the panel.
C. The process for the appointment of the Chief Executive Officer be managed by the Office of the Mayor and the selection panel, supported by Council’s People and Culture team and appropriate external partners, as required, such as legal and other advisory services, to be funded from an appropriate cost centre.
D. Council authorise the engagement of a qualified executive recruitment partner by the Panel through a robust procurement process, supported by Council’s Procurement team to be funded from an appropriate cost centre.
E. The Office of the Mayor and the selection panel liaise with the Department of State Development, Infrastructure, Local Government and Planning to ensure the appointment process meets the highest standards in accordance with legislative requirements.
F. The Panel be responsible for shortlisting candidates in consultation with the executive recruitment partner through a robust process.
G. The final selection and appointment process be determined by full Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Attachments
1. Mayoral Minute - Recruitment of Chief Executive Officer ⇨
13. Business Outstanding – including conduct matters and
Matters Lying on the Table to be Dealt With
1. Drug & Alcohol Policy (Councillors)
Resolution: Moved by Deputy Mayor Marnie Doyle:
13.1
Drug & Alcohol Policy (Councillors)
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Sheila Ireland:
A. That Council note the contents of this report.
B. That a report be provided to a future meeting of council with a proposed Drug and Alcohol Policy for Councillors that outlines how Councillors can continue to comply with their legislated obligations under the Code of Conduct for Councillors in Queensland.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
14. Reception and Consideration of Committee Reports
Committee Report - Growth Infrastructure and Waste Committee - 11 March 2021
Resolution: Moved by Mayor Teresa Harding:
14.1
Growth Infrastructure and Waste Committee
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
That the Growth Infrastructure and Waste Committee Report No. 2021(02) of 11 March 2021 be noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Committee Report - Governance and Transparency Committee - 11 March 2021
Resolution: Moved by Councillor Jacob Madsen:
14.2
Governance and Transparency Committee
Moved by Councillor Jacob Madsen:
Seconded by Deputy Mayor Marnie Doyle:
That Council adopt the recommendations of the Governance and Transparency Committee Report
No. 2021(02) of 11 March 2021.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
This block motion adopts all items of the Governance and Transparency Committee No. 2021(02) of 11 March 2021 as listed below, as resolutions of Council:
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 1
smart city program overview
That a report on the Smart City Program be provided to the Council Ordinary meeting scheduled for 25 March 2021.
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 2
report – governance and transparency committee no. 2021(01) of 11 february 2021
That the report of the Governance and Transparency Committee No. 2021(01) held on 11 February 2021 be received and noted.
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 3
amendments to delegation to chief executive officer
A. That under s257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer (CEO), the powers contained and detailed in Attachment 1 of the report dated
10 February 2021 by the Governance Project Officer.
B. That the powers listed in Attachment 2 which have previously been delegated from Council to the Chief Executive Officer be repealed.
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 4
procurement – 12D synergy management solution
A. That pursuant to s235(b) of the Local Government Regulation 2012 (Regulation) Council resolve it is satisfied that the exception under s235(b) of the Regulation applies and because of the specialised nature of the services which are sought, namely 12D Synergy management solution, it would be impractical or disadvantageous for Council to invite quotes or tenders.
B. That Council enter into a contract with 12D Synergy Pty Ltd for the 12D Synergy Management Solution for a period of three (3) years until 30 April 2024, for an estimated total cost of seventy eight thousand, two hundred and thirty dollars ($78,230.00) excluding GST over the full three (3) year period. This figure also includes the 3% CPI rise for the Annual Hosting component for years 2 and 3.
C. That under s257(1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the contract to be executed by Council, (including all annual renewals), and to do any other acts necessary to implement Council’s decision.
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 5
repeal of previous council decision for surrender of existing lease and new lease to the australian red cross society
A. That the previous decision of Council, as per Item No. 3 of the Governance and Transparency Committee on
3 December 2020 and adopted at the Council Ordinary meeting of 10 December 2020 , be repealed.
B. That Council resolve to terminate the existing Lease with Australian Red Cross Society (Lease No. 601143245 as registered on Title) in Council’s Humanities Building located at 56 South Street, Ipswich and described as Lot 2 on CP864211.
C. That Council apply the exception under section 236(1)(b)(ii) and 236(2) of the Local Government Regulation 2012 (Qld) (Regulation) and dispose of the valuable non-current asset located at Level 2,
143 Brisbane Street, Ipswich and described as part of Lot 2 on RP50109 (“the land”) directly and by leasehold interest to The Australian Red Cross as a ‘Community Organisation’.
D. That Council enter into a new Lease with the Australian Red Cross Society located on Level 2,
143 Brisbane Street, Ipswich and described as Lot 2 on RP50109 for a ten (10) year term on a nominal rental of one dollar ($1.00) per annum, if demanded.
E. That pursuant to section 257(1) of the Local Government Act 2009 , Council delegate the power to the Chief Executive Officer to authorise, negotiate and finalise the terms of the Lease, to be executed by Council and to do any other acts necessary to implement Council’s decision.
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 6
ivolve project update
That the report be received and the contents noted.
Mentions: Brisbane Street · South Street · Ipswich
Committee Report - Community, Culture, Arts and Sport Committee - 11 March 2021
Resolution: Moved by Councillor Andrew Fechner:
14.3
Community, Culture, Arts and Sport Committee
Moved by Councillor Andrew Fechner:
Seconded by Councillor Sheila Ireland:
That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee Report No. 2021(02) of 11 March 2021.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2021(02) of 11 March 2021 as listed below, as resolutions of Council:
Community, Culture, Arts and Sport Committee – item 1
report – community, culture, arts and sport committee no. 2021(01) of 11 february 2021
That the report of the Community, Culture, Arts and Sport Committee No. 2021(01) held on 11 February 2021 be received and noted.
Community, Culture, Arts and Sport Committee – item 2 –
new lease over riverview community centre, 138 old ipswich road, riverview
A. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exemptions under sections 236(1)(b)(ii) of the Regulation apply to the disposal of the leasehold interest located at 138 Old Ipswich Road, Riverview and described as Lot 3 on RP139403 (“the land”), by way of a leasehold arrangement between Council and Queensland Youth Family Support Services Inc for a consideration sum of $1.00 per annum, if demanded (excluding GST).
B. That Council enter into a lease with Queensland Youth Family Support Services Inc. (“the tenant”) for a period of three (3) years .
C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the Lease to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
Community, Culture, Arts and Sport Committee – item 3 –
draft community development strategy (2021-2026)
That the Community Development Strategy be endorsed by Council as the strategic and aspirational framework which guides the work of the Community Development section.
Community, Culture, Arts and Sport Committee – item 4 –
indigenous accord 2020-2025 milestone report
That the report titled ‘Indigenous Accord Milestone Report - March 2021’ be received and the contents noted.
Community, Culture, Arts and Sport Committee – item 5 –
notice of motion – proposal to consider notices of motion at council ordinary meeting
That Notice of Motion Items 5 and 6 be considered at the next Council Ordinary meeting.
Mentions: Old Ipswich Road · Riverview · Ipswich
Committee Report - Economic and Industry Development Committee - 11 March 2021
Resolution: Moved by Councillor Nicole Jonic:
14.4
Economic and Industry Development Committee
Moved by Councillor Nicole Jonic:
Seconded by Councillor Andrew Fechner:
That Council adopt the recommendations of the Economic and Industry Development Committee Report No. 2021(02) of 11 March 2021.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
This block motion adopts all items of the Economic and Industry Development Committee No. 2021(02) of 11 March 2021 as listed below, as resolutions of Council:
Economic and Industry Development Committee – item 1 – report economic and industry development committee no. 2021(01) of 11 february 2021
That the report of the Economic and Industry Development Committee No. 2021(01) held on
11 February 2021 be received and noted.
Economic and Industry Development Committee – item 2 – update on food truck friendly council process improvements
That the report be received and the contents noted.
Committee Report - Environment and Sustainability Committee - 11 March 2021
Resolution: Moved by Councillor Russell Milligan:
14.5
Environment and Sustainability Committee
Moved by Councillor Russell Milligan:
Seconded by Councillor Nicole Jonic:
That Council adopt the recommendations of the Environment and Sustainability Committee Report
No. 2021(02) of 11 March 2021 with the exception of Item 3.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
This block motion adopts Items 1, 2 and 4 of the Environment and Sustainability Committee No. 2021(02) of 11 March 2021 as listed below as resolutions of Council:
Environment and Sustainability Committee – item 1 – report – environment and sustainability committee no. 2021(01) of 11 february 2021
That the report of the Environment and Sustainability Committee held on 11 February 2021 be received and noted.
Environment and Sustainability Committee – item 2 – proposal for resilient rivers bremer river catchment officer hosted as a partnership between scenic rim and ipswich city council
A. That Council provide financial support of $30,000 for the establishment of the Bremer River Catchment Management Officer role in partnership with Scenic Rim Regional Council.
B. That Council enter into a partnership agreement with Scenic Rim Regional Council and South East Queensland Council of Mayors (CoMSEQ), outlining the terms and desired outcomes of the funding arrangement.
Environment and Sustainability Committee – item 4 – cherish the environment foundation
A. That Council develop an exit strategy from Cherish the Environment Foundation Limited, and that the exit strategy be developed in partnership with the Cherish the Environment Foundation Directors.
B. That Council source the required legal and governance advice to develop the exit strategy and to provide guidance to Council and Cherish the Environment Foundation through the transition phase.
Item 3 of the Environment and Sustainability Committee was considered separately.
Environment and Sustainability Committee – item 3 – assessment of 12-26 eugene street, bellbird park for enviroplan acquisition
Moved by Councillor Andrew Fechner:
Seconded by Councillor Russell Milligan:
A. That Council not pursue the acquisition of the property identified as 12-26 Eugene Street, Bellbird Park through the Enviroplan Levy based upon findings of an initial desktop assessment and an independent kerbside evaluation of the land; instead the protection or acquisition of land adjacent to Woogaroo Creek will be considered under the planning process as part of any future development proposal.
B. That a spreadsheet be provided to all Councillors outlining the Enviroplan Budget.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Tully
Madsen Jonic
Ireland
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
At 9.51am Councillors Andrew Fechner and Jacob Madsen left the meeting room.
Mentions: Eugene Street · Ipswich · Bellbird Park
Committee Report - Ipswich Central Redevelopment Committee - 11 March 2021
Resolution: Moved by Deputy Mayor Marnie Doyle:
14.6
Ipswich Central Redevelopment Committee
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
That Council adopt the recommendations of the Ipswich Central Redevelopment Committee Report
No. 2021(02) of 11 March 2021.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Ireland
Tully
Doyle
Kunzelmann
Milligan
Jonic
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2021(02) of 11 March 2021 as listed below, as resolutions of Council:
Ipswich Central Redevelopment Committee – item 1 – report – ipswich central redevelopment committee No. 2021(01) of 11 february 2021
That the report of the Ipswich Central Redevelopment Committee No. 2021(01) held on 11 February 2021 be received and noted.
Ipswich Central Redevelopment Committee – item 2 – tender consideration plan – retail leasing agent
A. That Council resolve to prepare a Quote or Tender Consideration Plan for Retail Leasing Services in accordance with section 230(1)(a) of the Local Government Regulation 2012 .
B. That Council resolve to adopt the Quote or Tender Consideration Plan for Retail Leasing Services as outlined in the report by the Acting Goods and Services Category Manager dated 23 February 2021 in accordance with section 230(1)(b) of the Local Government Regulation 2012 .
C. That Council resolve to enter into a contract with Ranbury Property Services Pty Ltd for the provision of retail leasing agent services on the terms described in the report by the Acting Goods and Services Category Manager dated 23 February 2021.
D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Ranbury Property Services Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
Ipswich Central Redevelopment Committee – item 3 – tender consideration plan – program management services
A. That Council resolve to prepare a Tender Consideration Plan for Program Management Services for the Ipswich Central CBD Transformation in accordance with section 230(1)(a) of the Local Government Regulation 2012 .
B. That Council resolve to adopt the Tender Consideration Plan for Program Management Services as outlined in the report by the Acting Goods and Services Category Manager dated 22 February 2021 in accordance with section 230(1)(b) of the Local Government Regulation 2012 .
C. That Council enter into a contract with Ranbury Management Group Pty Ltd for Program Management Services for a period of two (2) years for an estimated total cost of one million, seven hundred and nine thousand, eight hundred and thirty two dollars ($1,709,832.00), details provided in the report by the Acting Goods and Services Category Manager dated
22 February 2021.
D. That under s257 (1) of the Local Government Act 2009 , Council delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the contract with Ranbury Management Group Pty Ltd to be executed by Council (including authorisation to exercise any annual options) and to do any other acts necessary to implement Council’s decision.
Ipswich Central Redevelopment Committee – item 4 – nicholas street precinct executive report no. 25 to 28 february 2021
That the Nicholas Street Precinct Executive Report No. 25 to 28 February 2021 be received and the contents noted.
Ipswich Central Redevelopment Committee – item 5 – retail sub-project steering committee report no. 8 – february 2021
That the Retail Sub-project Steering Committee Report No. 8 for February 2021 be received and the contents noted.
Ipswich Central Redevelopment Committee – item 6 – nicholas street precinct communications, engagement and activation monthly report
That the Nicholas Street Precinct: Communications, Engagement and Activation Monthly Report be received and the contents noted.
At 9.56 am Councillors Andrew Fechner and Jacob Madsen returned to the meeting room.
15. Officers’ Reports
Mayor Teresa Harding proposed that all recommendations being Recommendations A – G be moved separately.
Mentions: Nicholas Street · Ipswich
1. Naming of Your Places and Spaces - Community Engagement Report
Resolution: Moved by Councillor Andrew Fechner:
15.1
Naming of Your Places and Spaces - Community Engagement Report
Moved by Councillor Andrew Fechner:
Seconded by Councillor Kate Kunzelmann:
A. That Council name the new Ipswich City Council Administration Building ‘1 Nicholas Street’.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
B. That Council name the event space ‘Dandiiri Room’.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
C. That Council name the balcony connecting to the event space ‘Bremer Terrace’.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Marnie Doyle:
D. That Council confirms Cribb and Foote Lane (and) as the new name for Icon Alley.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
E. That Council confirms the renaming of Ipswich City Mall to Nicholas Street.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
F. That Council confirms the renaming of Union Place Mall to Union Place.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
G. That Council a mends the street numbering plan by allocating the address of ‘1A Nicholas Street’ to the proposed bar site in Tulmur Place, and noting that the Ipswich Central Library remains as ‘3 Nicholas Street’.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Mentions: Bremer Terrace · Foote Lane · Nicholas Street · Tulmur Place · Union Place · Ipswich
2. Mowing Season 2020-2021
Resolution: Moved by Councillor Andrew Fechner:
15.2
Mowing Season 2020-2021
Moved by Councillor Andrew Fechner:
Seconded by Councillor Nicole Jonic:
A. That Council consider increasing service standards from 9 weekly to 6 weekly mows in the local road service level at a cost of $550,000 per annum.
B. That Council consider allocating funds in the 2021-2022 financial year budget for the formation of two flying mowing crews (4 FTE’s) who in addition to scheduled mowing will respond to CES requests and overdue mowing as required.
C. That Council consider allocating additional funds in the 2021-2022 budget for the use of additional mowing contractors to meet demands dependant on seasonal variations.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
3. Response to Inland Rail C2K EIS Submission to OCG
Resolution: Moved by Councillor Andrew Fechner:
15.3
Response to Inland Rail C2K EIS Submission to OCG
Moved by Councillor Andrew Fechner:
Seconded by Deputy Mayor Marnie Doyle:
A. That the report be received and the contents noted.
B. That Council endorse the document detailed in Attachment 1 of the report by the Consultant for Inland Rail dated 8 March 2021, which will form the submission to the Coordinator General in response to the draft Environmental Impact Statement for the Calvert to Kagaru Inland Rail project.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Adjourn Meeting
Moved by Mayor Teresa Harding:
That the meeting be adjourned at 10.16 am to reconvene at 10.40 am.
The meeting reconvened at 10.41 am.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
Mentions: Calvert
4. Memorabilia Items
Resolution: Moved by Mayor Teresa Harding:
15.4
Memorabilia Items
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
A. That Council engage an auction house to sell the items which are assessed as being within the “Sporting Memorabilia” category as outlined within Attachments 3 and 4.
B. That those items which have been assessed as “Donated Gifts to the City” be reviewed as to whether Council wishes to retain them within its civic collection. Those items that are deemed surplus be either returned to the original donor where viable and appropriate, or disposed of in accordance with policy and statutory requirements.
C. That efforts be made to return items that are assessed as being within the “Returned to the Donor” category. Those items that are not able to be returned be disposed of in accordance with policy and statutory requirements.
D. That those items which are listed in the “Requested to be Returned to the Former Mayor” category be returned if private ownership can be substantiated or they are deemed to have no value. Those that are not returned to the former Mayor be disposed of in accordance with policy and statutory requirements.
E. That the items in the Non-Valuable Items for Disposal category be disposed of in accordance with policy and statutory requirements.
F. That the net proceeds of disposal of these items be made available in a special community funding program to be deployed in the 2021-2022 financial year.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Mayor Teresa Harding proposed that all recommendations being Recommendations A, B, C and D be moved separately.
5. Councillor Representation on External Groups
Resolution: Moved by Councillor Andrew Fechner:
15.5
Councillor Representation on External Groups
Moved by Councillor Andrew Fechner:
Seconded by Councillor Russell Milligan:
A. That Council nominate Councillor Jacob Madsen as Council’s representative on the Friends of the Workshop Rail Museum Committee.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Marnie Doyle:
B. That Council nominate Councillors Kate Kunzelmann and Andrew Fechner as Council’s representatives on the West Moreton Diabetes Alliance.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Councillor Andrew Fechner:
Seconded by Councillor Kate Kunzelmann:
C. That Council nominate Councillor Milligan as an Ambassador for Australian Horizons Foundation.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Councillor Kate Kunzelmann:
Seconded by Councillor Sheila Ireland:
D. That the Councillor Memberships document as detailed in Attachment 1 be amended to include the memberships as resolved above.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
6. Councillor Integrity Policy Package - Review
Resolution: Moved by Deputy Mayor Marnie Doyle:
15.6
Councillor Integrity Policy Package - Review
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That the revised policy titled ‘Meeting Procedures Policy’ as detailed in Attachment 2 be adopted.
B. That the revised policy titled ‘Councillor Acceptable Requests Guidelines and Staff Interaction Policy’ as detailed in Attachment 4 be adopted.
C. That the revised policy titled ‘Councillor Expenses Reimbursement and Administrative Support Policy’ as detailed in Attachment 6 be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
7. Smart City Program Overview
Resolution: Moved by Mayor Teresa Harding:
15.7
Smart City Program Overview
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Marnie Doyle:
That the report be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
8. 2020-21 Budget Amendment - March 2021
Resolution: Moved by Councillor Andrew Fechner:
15.8
2020-2021 Budget Amendment - March 2021
That the proposed amended 2020-2021 Budget and Long Term Financial Forecast, as detailed in Attachments 1, 2, 3 and 5, to the report by the Chief Financial Officer, be adopted.
Variation to Motion
Councillor Andrew Fechner proposed a variation to the motion:
That the following words be included after the words ‘Chief Financial Officer’:
‘and amended to only include the debt re-financing transactions related to the existing loan account that was acquired for the purposes of funding Ipswich City Properties Pty Ltd’.
Moved by Councillor Andrew Fechner:
Seconded by Deputy Mayor Marnie Doyle:
That the proposed amended 2020-2021 Budget and Long Term Financial Forecast, as detailed in Attachments 1, 2, 3 and 5, to the report by the Chief Financial Officer, and amended to only include the debt re-financing transactions related to the existing loan account that was acquired for the purposes of funding Ipswich City Properties Pty Ltd, be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Attachments
1. Updated Attachment 1 - 2020-2021 Budget and Long Term Financial Forecast ⇨
2. Updated Attachment 5 - Debt Policy 2020-2021 ⇨
Mentions: Ipswich
9. Monthly Financial Performance Report - February 2021
Resolution: Moved by Councillor Andrew Fechner:
15.9
Monthly Financial Performance Report - February 2021
Moved by Councillor Andrew Fechner:
Seconded by Councillor Nicole Jonic:
That the report on Council’s financial performance for the period ending 28 February 2021, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
10. Report - Audit and Risk Management Committee No. 2021(01) of 10 February 2021
Resolution: Moved by Deputy Mayor Marnie Doyle:
15.10
Report - Audit and Risk Management Committee No. 2021(01) of 10 February 2021
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
That the report of the Audit and Risk Management Committee No. 2021(01) of 10 February 2021 be received, the contents noted and the recommendations contained therein be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
16. Notices of Motion
1. Notice of Motion - Civic Celebrations
Resolution: Moved by Councillor Sheila Ireland:
16.1
Notice of Motion - Civic Celebrations
Moved by Councillor Sheila Ireland:
Seconded by Councillor Jacob Madsen:
A. That Council form a Civic Celebrations function to undertake and support events across the city that bring together community members and celebrate our achievements and significant events.
B. That the events this function should undertake include:
i. Australia Day Awards
ii. Anzac Day Ceremony Support
iii. Remembrance Day support
iv. VP Day support
v. Citizenship Ceremonies
vi. Achievers and Volunteers Celebration Day
vii. Dignitary Visits
viii. Keys to the city
ix. Freedom of Entry
x. Other selected celebratory seasonal community events
C. That expected costing for each proposed event including resourcing be provided to allow for this program to be considered during budget deliberations.
VARIATION TO MOTION
Councillor Paul Tully proposed a variation to the motion by the inclusion of The Vietnam Veterans’ Day within Recommendation B.
B. That the events this function should undertake include:
i. Australia Day Awards
ii. Anzac Day Ceremony Support
iii. Remembrance Day support
iv. VP Day support
v. Citizenship Ceremonies
vi. Achievers and Volunteers Celebration Day
vii. Dignitary Visits
viii. Keys to the city
ix. Freedom of Entry
x. Other selected celebratory seasonal community events
xi. The Vietnam Veterans’ Day
The mover and seconder of the original motion agreed to the proposed variation.
VARIATION TO MOTION
Mayor Teresa Harding proposed a further variation to Recommendation B by the incorporation of the following wording:
and that the civic events policy be workshopped with councillors and include the above 11 items.
The mover and seconder of the original motion agreed to the proposed variation.
Moved by Councillor Sheila Ireland:
Seconded by Councillor Jacob Madsen:
A. That Council form a Civic Celebrations function to undertake and support events across the city that bring together community members and celebrate our achievements and significant events.
B. That the events this function should undertake include:
i. Australia Day Awards
ii. Anzac Day Ceremony Support
iii. Remembrance Day support
iv. VP Day support
v. Citizenship Ceremonies
vi. Achievers and Volunteers Celebration Day
vii. Dignitary Visits
viii. Keys to the city
ix. Freedom of Entry
x. Other selected celebratory seasonal community events
xi. The Vietnam Veterans’ Day
and that the Civic Events Policy be workshopped with councillors and include the above 11 items.
C. That expected costing for each proposed event including resourcing be provided to allow for this program to be considered during budget deliberations.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
2. Notice of Motion - Customer Service
Resolution: Moved by Councillor Sheila Ireland:
16.2
Notice of Motion - Customer Service
Moved by Councillor Sheila Ireland:
Seconded by Councillor Jacob Madsen:
A. That Council take immediate action to ensure that customers have visibility over the progress, status and outcome of any service request that has been submitted utilising the existing 'My Ipswich' service.
B. That a report be provided to a future Community, Culture, Arts and Sport Committee meeting no later than May 2021 outlining how Council is currently performing against adopted standards, what steps have been taken to rectify the above issue and any other steps that can be taken to improve the service and transparency of operations Council provides to the community.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Mentions: Ipswich
3. Notice of Motion - Expedited Kerb and Channel Program
Resolution: Moved by Deputy Mayor Marnie Doyle:
16.3
Notice of Motion - Expedited Kerb and Channel Program
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Andrew Fechner:
A. That Council implement a ‘Forgotten Streets’ Expedited Kerb and Channel Program of works.
B. That a report be provided to Council no later than May 2021 outlining:
a. A proposed prioritisation methodology for the upgrade of kerb and channel in Ipswich;
b. That this prioritisation methodology include a weighting for local stormwater issues;
c. Identification of locations suitable for treatment;
d. Identification of ‘Missing Links’ across the city;
e. High level estimates for the program;
f. Summary of the previous kerb and channel construction activities since 2011;
g. A cost benefit analysis of engaging an external contractor to deliver a multi-year program of prioritised Framework projects; and
h. Development of a process through which the community may nominate potential kerb and channel installation or repair projects for consideration.
C. That a prioritised list of projects be presented for the consideration of council during the 2021-2022 budget considerations.
a. Identification of the top 10 kerb and channel upgrade projects.
b. Identification of the top 10 kerb and channel repair projects.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
17. QUESTIONS ON NOTICE
Nil
In closing Mayor Teresa Harding, on behalf of the council, thanked the Chief Executive Officer, David Farmer for serving the city for two years and in that time bringing a steady hand, integrity and competency to the Office of CEO. Mayor Harding wished Mr Farmer all the best for the future.
MEETING CLOSED
The meeting closed at 11.26 am.
Mentions: Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).