Home › Meetings › Governance and Transparency Committee — 2022-04-07
Governance and Transparency Committee — 2022-04-07
00 New Item (Committees) - Leave of Absence - Deputy Mayor Nicole Jonic
Resolution: Moved by Councillor Jacob Madsen:
Leave of Absence - Deputy Mayor Nicole Jonic AND COUNCILLOR MARNIE DOYLE
RECOMMENDATION
Moved by Councillor Jacob Madsen:
Seconded by Councillor Kate Kunzelmann:
That a leave of absence be granted for Deputy Mayor Nicole Jonic and Councillor Marnie Doyle.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Kunzelmann
The motion was put and carried.
WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY
Councillor Jacob Madsen delivered the Acknowledgement of Country.
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
BUSINESS OUTSTANDING
Nil
Confirmation of Minutes
1. Confirmation of Minutes of the Governance and Transparency Committee No. 2022(02) of 10 March 2022
RECOMMENDATION
Moved by Councillor Kate Kunzelmann:
Seconded by Councillor Russell Milligan:
That the minutes of the Governance and Transparency Committee held on 10 March 2022 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Kunzelmann
The motion was put and carried.
Officers’ Reports
2. Online Community Engagement Platform - Extension to Contract 12873
Resolution: Moved by Mayor Teresa Harding:
2. Online Community Engagement Platform - Extension to Contract 12873
This is a report seeking a Council Resolution by Ipswich City Council (Council) to undertake a direct engagement with Harvest Digital Planning Pty Ltd. It is proposed to extend the current contract by a further three (3) years on a 1+1+1 arrangement, for the continuation of the “HIVE” online Community Engagement Platform which enables Council’s Shape Your Ipswich website, whilst a review is undertaken over the next 12 to 24 months. The “HIVE” online Community Engagement Platform (Shape Your Ipswich website) has been used by the Media and Communications Branch, Coordination and Performance Department since 2019 and is the key tool to provide online engagement opportunities for the Ipswich community. The current contract with Harvest Digital Planning expires on 27 June 2022.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes OR tenders for the provision of the “HIVE” online Community Engagement Platform, which enables Council’s Shape Your Ipswich website .
B. That Council enter into a contractual arrangement (Council file reference number 12873 with Harvest Digital Planning Pty Ltd , at an approximate purchase price of $100,000.00 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Kunzelmann
The motion was put and carried.
Mentions: Ipswich
3. Proposed Fees and Charges to apply from 1 July 2022
Resolution: Moved by Councillor Russell Milligan:
3. Proposed Fees and Charges to apply from 1 July 2022
This is a report concerning the annual review of Ipswich City Council’s (Council) proposed commercial and cost recovery fees and charges, and the recommended pricing to commence with effect 1 July 2022.
RECOMMENDATION
Moved by Councillor Russell Milligan:
Seconded by Councillor Kate Kunzelmann:
That the proposed 2022-2023 Fees and Charges, as detailed in Attachment 1, be adopted with an effective date of 1 July 2022.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Kunzelmann
The motion was put and carried.
Mentions: Ipswich
4. Exstention of membership to Audit and Risk Management Committee - final four year term
Resolution: Moved by Councillor Kate Kunzelmann:
4. ExtenSion of membership to Audit and Risk Management Committee - final four year term
Dr Annette Quayle was appointed to the Audit and Risk Management Committee in 2018 for a four-year term with a further possible four-year extension. Dr Quayle has been a valued member of the Committee and adds experience and expertise to the Committee. The request is for Council to support the extension
RECOMMENDATION
Moved by Councillor Kate Kunzelmann:
Seconded by Councillor Russell Milligan:
That Council approve the final four-year extension of the membership of Dr Annette Quayle to the Audit and Risk Management Committee to end in March 2026.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Kunzelmann
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.30 am.
The meeting closed at 9.54 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).