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Governance and Transparency Committee — 2021-12-01
2. Review of CEO Annual Performance Appraisal Policy
Resolution: Moved by Mayor Teresa Harding:
2. Review of CEO Annual Performance Appraisal Policy
The CEO Annual Performance Appraisal Policy (the Policy) was approved by Council on 5 November 2020 and required a review in November 2021.
The Manager, People and Culture has reviewed this Policy, and sought feedback from the CEO Contract Panel (Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Councillors Marnie Doyle, and Andrew Fechner) during the development of the CEO Contract of Employment and CEO Performance Agreement for 2021-2022.
The Policy has been updated to ensure compliance with the new Ipswich City Council Policy template with the inclusion of the Human Rights Commitment at section five (5). Attachment 1 shows proposed changes to the Policy using tracked changes, and Attachment 2 is a clean copy of the updated Policy.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That Council note that a review of the CEO Annual Performance Appraisal Policy has been completed.
B. That Council resolve to adopt the amended CEO Annual Performance Appraisal Policy.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
3. Procurement: Recollect Picture Library Subscriptions
Resolution: Moved by Mayor Teresa Harding:
3. Procurement: Recollect Picture Library Subscriptions
This report is seeking a resolution by Ipswich City Council (Council) to engage directly with Micrographics Services Ltd to provide the continued licencing, support and maintenance subscription for the Recollect Platform that supports the Picture Ipswich Website. The total cost for the agreement over the proposed three (3) twelve (12) month terms from 2022 to 2025 is $49,500.00 (GST Exclusive).
Recollect software is a proprietary software and is used as a comprehensive solution for preserving, transforming, and curating heritage collections and local knowledge of the City of Ipswich.
The implementation of the Recollect Platform for the Ipswich Libraries was carried out by Datacom IT in Oct 2020. This included the first year’s hosting and support subscription. Datacom IT are the only Australian authorised partner for the Recollect Platform, however, Datacom IT do not manage the ongoing annual hosting and support subscription. Datacom IT have advised Council to engage directly with Micrographics Services Ltd for the ongoing annual subscription renewals.
Recollect Pty Ltd manage the ongoing licencing, support and maintenance which covers all technical support and upgrades for the platform hence, the need to engage directly with Recollect. Datacom IT supply all non-technical services for this platform such as training, configuration, customisation and development activities.
Recollect software is also used by both Moreton Bay and Noosa Councils. Both Councils have confirmed the Procurement approach matching that which is required by Council.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes for the provision of the annual hosting and support subscription for the Recollect Platform (Picture Ipswich) .
B. That Council enter into a contractual arrangement (Council file reference number 17092 ) with Micrographics Services Ltd , at an approximate purchase price of $ 49,500.00 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
4. Procurement - 2022 Civic Centre Comedy Program
Resolution: Moved by Councillor Marnie Doyle:
4. Procurement - 2022 Civic Centre Comedy Program
This is a report concerning the procurement of a promotor to deliver the 2022 Comedy Program for the Ipswich Civic Centre without first inviting written quotes or tenders. Section 235(b) of the Local Government Regulation 2012 allows a local government to enter into a medium or large sized contractual arrangement, if the local government resolves that the services provided are of a specialised nature.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Nicole Jonic:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and that it would be impractical and disadvantageous to invite quotes for the provision of the delivery of a 2022 Comedy Program for the Ipswich Civic Centre .
B. That Council enter into a contractual arrangement (Contract number 17740 ) with Anthony Lamond (ABN 71 776 903 442) , at an approximate purchase price of $ 25,000.00 excluding GST over the entire term, being a term of one (1) year, with no options for extension.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
5. Acquisition of Land for Drainage Purposes for INF03780 Alice and Short St KC Project
Resolution: Moved by Councillor Marnie Doyle:
5. Acquisition of Land for Drainage Purposes for INF03780 Alice and Short STREET KERB AND CHANNEL Project
This is a report by the Senior Property Officer (Acquisitions and Disposals) dated
8 November 2021 concerning the acquisition of land for drainage purposes over 24 Alice Street, Blackstone, described as Lot 35 on RP22445 to facilitate the Alice and Short Street Kerb and Channel Project.
“The attachment/s to this report are confidential in accordance with section 275(1)(e) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Deputy Mayor Nicole Jonic:
A. That Council resolve to purchase the whole of the land located at 24 Alice Street, Blackstone, described as Lot 35 on RP22445 (“Land”), for drainage purposes.
B. That in the first instance, the method of acquisition will be by agreement with the affected person/s pursuant to the Property Law Act 1974 and the Land Title Act 1994 .
C. That should Council fail to purchase the land by agreement with the affected person/s, Council, as “ constructing authority ” pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967, will proceed to acquire the whole land located at 24 Alice Street, Blackstone, described as Lot 35 on RP22445.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Alice Street · Short Street · Blackstone
6. Rates relief in response to the COVID-19 pandemic
Resolution: Moved by Councillor Russell Milligan:
6. Rates relief in response to the COVID-19 pandemic
This is a report concerning the potential extension to rates relief provided by Ipswich City Council ( Council ) in response to the COVID‑19 pandemic.
RECOMMENDATION
Moved by Councillor Russell Milligan:
Seconded by Councillor Marnie Doyle:
A. That Ipswich City Council note the summary update, as outlined in the report by the Treasury Accounting Manager dated 15 November 2021, on rate payers who have identified as being financially impacted by the COVID‑19 pandemic.
B. That in response to the COVID‑19 pandemic, Ipswich City Council approve the continued use of payment arrangements, granting of discounts and waiving of interest until 30 June 2022, generally in line with the report by the Treasury Accounting Manager dated 15 November 2021, for rate payers who have identified as being financially impacted by the COVID‑19 pandemic and who are continuing to proactively engage with Council to address their rate arrears .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
7. iVolve Project Quarterly Status Update
Resolution: Moved by Councillor Marnie Doyle:
7. iVolve Project Quarterly Status Update
This report provides an update on progress to date of Council’s iVolve Project and the quarterly project controls report.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
That the progress report on Council’s iVolve Project be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.32 am.
The meeting closed at 9.51 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).