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Governance and Transparency Committee — 2021-09-02
2. New Trustee Lease over Reserve for Recreation Purposes to Rosewood RSL Sub Branch Inc. over 1 Mill Street, Rosewood
Resolution: Moved by Councillor Marnie Doyle:
2. New Trustee Lease over Reserve for Recreation Purposes to Rosewood RSL Sub Branch Inc. over 1 Mill Street, Rosewood
This is a report concerning the proposed Trustee Lease over part of the Rosewood Memorial Hall located at Anzac Park, 1 Mill Street, Rosewood, described as Lot 638 on SP157096 between Ipswich City Council as Trustees (Council) and Rosewood RSL Sub Branch Inc (RSL Sub Branch).
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 1 Mill Street, Rosewood more particularly described as part of Lot 638 on SP157096, for administrative and storage purposes, because Rosewood RSL Sub Branch Inc. (Trustee Lessee) is a community organisation.
B. That Council enter into a lease (Council file reference 5494) with the Trustee Lessee:
(i) at a yearly rent of $1.00 excluding GST, payable to Council if demanded, and
(ii) for a term of ten (10) years, with no options for extension.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Mill Street · Rosewood · Ipswich
3. Procurement: Supply & Maintenance of Multi Function Device / Printers (MFD's)
Resolution: Moved by Councillor Marnie Doyle:
3. Procurement: Supply & Maintenance of Multi Function Device / Printers (MFD's)
This is a report seeking Council resolution by Ipswich City Council (Council) to undertake a direct engagement with Fuji Xerox Aust Pty Ltd for the continuation of supply and maintenance for the Multi-Function Devices/Printers (MFDs) currently utilised by the whole Council. Council have engaged Fuji Xerox Aust Pty Ltd for the past eleven (11) years by leveraging the Logan City Council Contract Q#351. The Logan City Council Contract expires on 13 November 2021.
Fuji Xerox Aust Pty Ltd are meeting Council’s needs and expectations for this provision and the total cost for a further three (3) year term covering the period from 14 November 2021 to 13 November 2024, with two (2) one (1) year extension options, is estimated at one million, eight hundred thousand dollars ($1,800,000) excluding GST. This figure is based on past annual spend of approximately $350,000.
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Russell Milligan:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised or confidential nature of the services that are sought and it would be impractical and disadvantageous to invite tenders for the provision of Supply and Maintenance of Council’s Multi-Function Devices/Printers (MFD’s) .
B. That Council enter into a contractual arrangement (Council Number 17059 ) with Fuji Xerox Aust Pty Ltd, at an approximate purchase price of $ 1,800,000.00 excluding GST over the entire term, being an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) one (1) year terms .
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
4. iVolve Project Quarterly Status Update
Resolution: Moved by Mayor Teresa Harding:
4. iVolve Project Quarterly Status Update
This report provides an update on progress to date of Council’s iVolve Project and the quarterly project controls report.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
That the progress report on Council’s iVolve Project be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
5. Councillor Briefing Sessions and Workshops Policy
Resolution: Moved by Mayor Teresa Harding:
5. Councillor Briefing Sessions and Workshops Policy
This is a report concerning proposed minor revisions to the Councillor Briefing Sessions and Workshops Policy after just over a year of operation of the current policy.
Councillors have been invited to provide their feedback on the operation of the policy and this has been incorporated.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
That the revised Councillor Briefing Sessions and Workshops Policy as detailed in Attachment 1 be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.08 am.
The meeting closed at 10.23 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).