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Governance and Transparency Committee — 2021-05-13
2. Queensland Audit Office 2021 Interim Audit Report
Resolution: Moved by Mayor Teresa Harding (Mayor):
2. Queensland Audit Office 2021 Interim Audit Report
This is a report concerning the Queensland Audit Office (QAO) 2021 interim audit report for the financial year ending 30 June 2021 detailing the results of QAO’s interim work performed between 8 March to 26 March 2021, including a review of relevant information systems controls.
Deputy Mayor Nicole Jonic arrived at the meeting at 9.38 am.
RECOMMENDATION
Moved by Mayor Teresa Harding (Mayor):
Seconded by Councillor Russell Milligan:
That the Queensland Audit Office 2021 Interim Audit Report, as detailed in Attachment 1, be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
3. Kanopy PPU Film & Video Streaming Resource
Resolution: Moved by Mayor Teresa Harding:
3. Kanopy PPU Film & Video Streaming Resource
This is a report seeking Council resolution by Ipswich City Council (Council) to continue the annual subscription for Councils Pay-Per-Use (PPU) Film and Video Streaming resource with Kanopy Inc. Kanopy is a global resource that provides high quality content including films, documentaries and educational courses (Great Courses). It also includes content for children via Kanopy Kids. Offering over 19,000 film and video titles, Kanopy has a growing popularity with library members.
Kanopy is meeting Council’s performance expectations for the provision of PPU Film and Video streaming resources. The total cost for a further three (3) year term covering the period from 1 July 2021 to 30 June 2024 is estimated at fifty-four thousand dollars ($54,000) excluding GST. This figure is based on budget forecast for the period of 1 July 2021 to 30 June 2022 with a 30% growth buffer factored in for the last two (2) years of the term requested.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that because of the specialised nature of the services that are sought, it would be impractical to invite quotes or tenders for the provision of pay per use film and video streaming resources.
B. That Council enter into a contractual arrangement (Council reference 16575) with Kanopy Inc., at an expected purchase price of fifty-four thousand dollars ($54,000) excluding GST over the entire term, being a term of three (3) years with no options to extend.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take ‘contractual action’ pursuant to Section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
4. Procurement - Studiosity Subscription Renewal
Resolution: Moved by Mayor Teresa Harding (Mayor):
4. Procurement - Studiosity Subscription Renewal
This is a report seeking a Council resolution by Ipswich City Council (Council) to continue the annual subscription for Council’s online education resource with Studiosity Pty Ltd.
Studiosity Pty Ltd provides an online education resource service to Council. These services have been embedded within the Library sector for the past ten (10) years and are deemed an essential resource for Council’s Library members. Studiosity Pty Ltd provides an online education resource that is freely accessed by Ipswich Library members and offer a service for which there is no comparable alternatives in the market.
Studiosity provides free live study help for Library members via remote access. This resource delivers assistance with maths, English, science, assignment research and study skills for grades 3 to 12 and TAFE.
Studiosity is meeting Council’s performance expectations for the provision of Council Libraries online education resource. The total cost for a further three (3) year term covering the period from 1 July 2021 to 30 June 2024 is estimated at ninety-nine thousand dollars ($99,000) excluding GST this figure is based on budget forecast provided by the Library. The 2021-2022 budget is $30,000, 2022-2023 budget is $33,000 and 2023-2024 budget is $36,000
Recommendation
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that because of the specialised nature of the services that are sought, it would be impractical to invite quotes or tenders for the provision of on-demand online study help services.
B. That Council enter into a contractual arrangement (Council reference 16522) with Studiosity Pty Ltd, at an expected purchase price of $99,000.00 excluding GST over the entire term, being a term of three (3) years, with no options to extend.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take ‘contractual action’ pursuant to Section 238 of the Regulation in order to implement Council’s decision.
MOTION TO LAY THE MATTER ON THE TABLE
Moved by Mayor Teresa Harding (Mayor):
Seconded by Councillor Kate Kunzelmann:
That the matter lay on the table for two months until 8 July 2021 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
5. Procurement - WaterRIDE Cloud Subscription for Flood Forecasting
Resolution: Moved by Councillor Marnie Doyle:
5. Procurement - WaterRIDE Cloud Subscription for Flood Forecasting
This a report seeking a resolution by Ipswich City Council (Council) to enter into a new agreement with Council’s current vendor Worley Services Pty Ltd (Worley) to transition from the older, locally installed WaterRIDE flood forecasting and floodplain mapping software currently in use at Council to a cloud based technology offering of the product in order to provide a real time, readily accessed solution to Council for efficient forecast and appropriate response decision making processes in relation to anticipated or actual emergency flood situations.
Worley is a worldwide team of consultants, engineers, construction workers and data scientists who have an Australian Headquarters. Worley currently have an employee operating out of neighbouring Local Government Council, Logan City Council, in order to provide local support to Councils in the region. Their specialised WaterRIDE flood forecasting and floodplain mapping software has been in use at Council since 2013, contract reference 13-14-110. The continued use of their software is considered essential to Council, with a transition to the current cloud-based technology offering. …..
Worley is meeting Council’s performance expectations for the provision of flood forecasting and floodplain technology solutions used by Council.
A resolution of Council is sought to enter into a new contract with Worley for the provision of the current technology WaterRIDE cloud solution and other related ancillary items as required for an initial three (3) year term from 1 July 2021 until 30 June 2024, and then for up to two (2) further one (1) year periods until 30 June 2026. This is an estimated total cost of up to five hundred and eleven thousand dollars ($511,000) excluding GST if all annual renewal options are exercised up until 30 June 2026
RECOMMENDATION
Moved by Councillor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that because of the specialised nature of the services that are sought, it would be impractical to invite quotes or tenders for the provision of a proprietary WaterRIDE flood forecasting software solution.
B. That Council enter into a contractual arrangement (Council reference 16593) with Worley Services Pty Ltd, at an expected purchase price of five hundred and eleven thousand dollars ($511,000) excluding GST over the entire term, being an initial term of three (3) years, with the option to extend at the discretion of Council, for an additional two (2) x one (1) year terms.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take ‘contractual action’ pursuant to Section 238 of the Regulation, in order to implement Council’s decision. The delegation does include the power to exercise one or all of the options to extend (if any are outlined in the preceding recommendations).
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.37 am.
The meeting closed at 9.46 am.
Mentions: Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).