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Governance and Transparency Committee — 2021-03-11
1. Smart City Program Overview
Resolution: Moved by Mayor Teresa Harding:
1. Smart City Program Overview
At the Special Council Meeting of 27 April 2020, Council resolved to adopt a Mayoral Minute by the new Mayor concerning the establishment of the Ipswich City Council Transparency and Integrity Hub.
Recommendation D of that Mayoral Minute was to ‘Prepare a report to Council (and for public viewing) on the Smart City Program including detailed project financial data for the past five years and the community outcomes delivered.
In July 2020 as part of the live Ipswich City Council Transparency and Integrity Hub, Council published a summary and detailed financial transactions and records related to the Smart City Program.
In February 2021, the Governance and Transparency Committee requested:
‘That a report on the Smart City Program be provided to the next Governance and Transparency Committee including:
· Detailed project financial data with a breakdown of costs by project level and category ie consultancies, travel, accommodation and deputations
· Information incurred by council entities – Ipswich Enterprises Pty Ltd, Ipswich City Enterprises Investments Pty Ltd, Ipswich City Properties Pty Ltd and Ipswich City Developments Pty Ltd
· Operational costs and capital costs including the value of these assets
· Community outcomes delivered –value that ratepayers have received for the $4.6 million’
A report has been prepared in line with the Governance and Transparency Committee’s decision and is presently being reviewed to ensure it meets the expectations.
It is recommended that this report is submitted to the March Council meeting once feedback on the report has been received and incorporated.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
That a report on the Smart City Program be provided to the Council Ordinary meeting scheduled for 25 March 2021.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Confirmation of Minutes
2. Report - Governance and Transparency Committee No. 2021(01) of 11 February 2021
This is the report of the Governance and Transparency Committee No. 2021(01) of 11 February 2021.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
That the report of the Governance and Transparency Committee No. 2021(01) held on 11 February 2021 be received and noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Officers’ Reports
Mentions: Ipswich
3. Amendments to Delegation to Chief Executive Officer
Resolution: Moved by Councillor Kate Kunzelmann:
3. Amendments to Delegation to Chief Executive Officer
This is a report concerning the adoption of two (2) new powers under the Local Government Act 2009 and the repeal of two (2) powers under the Local Government Regulation 2012 . The amendments sought are suggested legislative updates from the Local Government Association of Queensland (LGAQ) to minor changes to current legislation used by local governments.
LGAQ provided suggestions for the delegation of powers from Council to the CEO, but for this Council there are only two outstanding legislative powers, which have not already been delegated.
RECOMMENDATION
Moved by Councillor Kate Kunzelmann:
Seconded by Mayor Teresa Harding:
A. That under s257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer (CEO), the powers contained and detailed in Attachment 1 of the report dated 10 February 2021 by the Governance Project Officer.
B. That the powers listed in Attachment 2 which have previously been delegated from Council to the Chief Executive Officer be repealed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
4. Procurement: 12D Synergy Management Solution
Resolution: Moved by Councillor Russell Milligan:
4. Procurement: 12D Synergy Management Solution
This is a report seeking a resolution by Ipswich City Council (Council) to engage 12D Synergy Pty Ltd for the implementation of the 12D Synergy management solution to support our current 12D Model software. This is proprietary software that has been sourced through a one supplier quote process in February 2020.
A resolution of Council is sought to allow for the procurement of this solution with 12D Synergy Pty Ltd for an initial 14 month term, with 2 x 12 month optional extensions taking the full term to 30/04/2024. The estimated total cost is seventy eight thousand, two hundred and thirty dollars ($78,230.00) excluding GST over the full three (3) year period. This figure also includes the 3% CPI rise for the annual hosting component for years 2 and 3.
RECOMMENDATION
Moved by Councillor Russell Milligan:
Seconded by Councillor Kate Kunzelmann:
A. That pursuant to s235(b) of the Local Government Regulation 2012 (Regulation) Council resolve it is satisfied that the exception under s235(b) of the Regulation applies and because of the specialised nature of the services which are sought, namely 12D Synergy management solution, it would be impractical or disadvantageous for Council to invite quotes or tenders.
B. That Council enter into a contract with 12D Synergy Pty Ltd for the 12D Synergy Management Solution for a period of three (3) years until 30 April 2024, for an estimated total cost of seventy eight thousand, two hundred and thirty dollars ($78,230.00) excluding GST over the full three (3) year period. This figure also includes the 3% CPI rise for the Annual Hosting component for years 2 and 3.
C. That under s257(1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the contract to be executed by Council, (including all annual renewals), and to do any other acts necessary to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Ipswich
5. Repeal of Previous Council Decision for Surrender of Existing Lease and New Lease to the Australian Red Cross Society
Resolution: Moved by Councillor Kate Kunzelmann:
5. Repeal of Previous Council Decision for Surrender of Existing Lease and New Lease to the Australian Red Cross Society
This is a report requesting the repeal of a previous decision of the Governance and Transparency Committee, Item No. 3 on the 3 December 2020 and adopted at the Council Ordinary meeting of 10 December 2020 concerning the proposed termination of the existing lease to the Australian Red Cross Society over premises located in the Humanities Building, 56 South Street, Ipswich and the establishment of a new lease to the Australian Red Cross Society (Red Cross) in Council’s City Plaza Building located at 2 Bell Street, Ipswich to alternative premises located at 143 Brisbane Street, Ipswich.
RECOMMENDATION
Moved by Councillor Kate Kunzelmann:
Seconded by Councillor Russell Milligan:
A. That the previous decision of Council, as per Item No. 3 of the Governance and Transparency Committee on 3 December 2020 and adopted at the Council Ordinary meeting of 10 December 2020 , be repealed.
B. That Council resolve to terminate the existing Lease with Australian Red Cross Society (Lease No. 601143245 as registered on Title) in Council’s Humanities Building located at 56 South Street, Ipswich and described as Lot 2 on CP864211.
C. That Council apply the exception under section 236(1)(b)(ii) and 236(2) of the Local Government Regulation 2012 (Qld) (Regulation) and dispose of the valuable non-current asset located at Level 2, 143 Brisbane Street, Ipswich and described as part of Lot 2 on RP50109 (“the land”) directly and by leasehold interest to The Australian Red Cross as a ‘Community Organisation’.
D. That Council enter into a new Lease with the Australian Red Cross Society located on Level 2, 143 Brisbane Street, Ipswich and described as Lot 2 on RP50109 for a ten (10) year term on a nominal rental of one dollar ($1.00) per annum, if demanded.
E. That pursuant to section 257(1) of the Local Government Act 2009 , Council delegate the power to the Chief Executive Officer to authorise, negotiate and finalise the terms of the Lease, to be executed by Council and to do any other acts necessary to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
Mentions: Bell Street · Brisbane Street · South Street · Ipswich
6. iVolve Project Update
Resolution: Moved by Deputy Mayor Marnie Doyle:
6. iVolve Project Update
This report provides an overview of the iVolve Project, an update of progress to date and the quarterly project controls report.
RECOMMENDATION
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Nicole Jonic:
That the report be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Milligan
Harding
Doyle
Kunzelmann
Jonic
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 11.00 am.
The meeting closed at 11.11 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).