Home › Meetings › Finance and Governance Committee — 2026-10-15

Finance and Governance Committee — 2026-10-15

Agenda · 7 items

2. PROCUREMENT: SIGNIFICANT CONTRACTING PLAN - WASTE DISPOSAL AND RESOURCE RECOVERY MANAGEMENT

Finance and Governance Committee

Meeting Agenda

15 October

2026

Doc ID No: A13137671

ITEM: 2

SUBJECT: PROCUREMENT: SIGNIFICANT CONTRACTING PLAN - WASTE DISPOSAL AND RESOURCE RECOVERY MANAGEMENT

AUTHOR: Category Specialist

DATE: 25 September 2026

Executive Summary

This is a report concerning a Significant Contracting Plan for Waste Disposal and Resource Recovery Management Services. The Significant Contracting Plan is required in accordance with Chapter 6, Part 2, s221 of the Local Government Regulation 2012 for any contract/s with a total expected term over 10 years or a value equal to or exceeding $7,000,000 (ex. GST). Significant Contracting Plans must be adopted by Council prior to awarding a contract.

RECOMMENDATION

That pursuant to Section 221 of the Local Government Regulation 2012 , Council make and adopt the Significant Contracting Plan for Waste Disposal and Resource Recovery Management Services as detailed in Attachment 1.

RELATED PARTIES`

There were no declarations of conflicts of interest at the time of drafting the attached Significant Contracting Plan.

CORPORATE PLAN Theme

Natural and Sustainable

Purpose of Report/Background

Ipswich City Council is seeking approval to adopt a Significant Contracting Plan (SCP) for the procurement of Waste Disposal and Resource Recovery Management Services, in accordance with section 221 of the Local Government Regulation 2012. This plan supports essential waste management and resource recovery services for the community and supports the ongoing regulatory requirement for waste management throughout the Ipswich local government area (LGA).

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

This report and its content are consistent with Council’s Procurement Policy and Procurement and Contracts Manual. No other policies have been identified that would be impacted.

RISK MANAGEMENT IMPLICATIONS

Risks are outlined within Attachment 1 – Significant Contracting Plan. A new market approach is required, facilitating the establishment of contractual arrangements to ensure the continuity of critical waste management and recovery services, ensuring Council’s legislative obligations are met. Should the recommendation not be adopted, there is potential risk concerning on-going service delivery.

Financial/RESOURCE IMPLICATIONS

There are no financial implications from approving this Significant Contracting Plan.

COMMUNITY and OTHER CONSULTATION

Consultation was undertaken internally and primarily in consultation with the Resource Recovery Branch, Environment and Sustainability Department.

Conclusion

It is recommended that Council adopt the attached Significant Contracting Plan in accordance with Chapter 6, Part 2, s221 of the Local Government Regulation 2012 for the provision of Waste Disposal and Resource Recovery Management Services

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

OTHER DECISION

(a) What is the Act/Decision being made?

Per Recommendation A of this report.

(b) What human rights are affected?

No human rights are affected by this decision.

Not Applicable.

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not Applicable.

(e) Conclusion

The decision is consistent with human rights.

Attachments

Significant Contracting Plan ⇩

Mark Benson

Category Specialist

I concur with the recommendations contained in this report.

Tim Steinhardt

Goods and Services Category Manager

I concur with the recommendations contained in this report.

Tanya Houwen

Manager, Procurement

I concur with the recommendations contained in this report.

David McAlister

Manager, Resource Recovery

I concur with the recommendations contained in this report.

Kaye Cavanagh

General Manager (Environment and Sustainability)

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 2 / Attachment 1.

Mentions: Ipswich

View this item in the Council agenda

3. Re-appointment of Urban Utilities Board Members

Finance and Governance Committee

Meeting Agenda

15 October

2026

Doc ID No: A13432312

ITEM: 3

SUBJECT: Re-appointment of Urban Utilities Board Members

AUTHOR: Acting Executive Services Manager

DATE: 1 October 2026

Executive Summary

This is a report concerning the proposed reappointment of Board Members to address forthcoming vacancies on the Urban Utilities Board.

Recommendation/s

A. That Council endorse the re-appointment of Andrea Kenafake, as a Board member of Urban Utilities from 30 June 2027, for a period of four (4) years to 30 June 2031.

B. That Council endorse the re-appointment of Peter Hyland, as a Board member of Urban Utilities from 30 June 2027, for a period of four (4) years to 30 June 2031.

C. That Council endorse the reappointment of Paul Vincent, as a Board member of Urban Utilities from 30 June 2027, for a period of four (4) years to 30 June 2031.

D. That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Members to Urban Utilities and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009 .

RELATED PARTIES

The Central South-East Queensland Distributor-Retailer Authority trading as Urban Utilities and its five Participating Local Governments:

· Brisbane City Council

· Ipswich City Council

· Lockyer Valley Regional Council

· Scenic Rim Regional Council

· Somerset Regional Council

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 required the Central SEQ Distributor-Retailer Authority now trading as Urban Utilities to enter into a Participation Agreement (the Agreement) with its five shareholding local governments (the Participants). The Agreement outlines the responsibilities and obligations of Urban Utilities and its Participants and includes, but is not limited to, the rights of each Participant, decision-making and dispute resolution, the Board’s role, composition, appointment, remuneration and powers, corporate planning, reporting and profit distribution.

Urban Utilities is governed by an independent Board with eight independent directors appointed by the Participants.

Prior to 1 July 2010, the five local government areas (which Urban Utilities now serves) received water and sewerage services through either a council owned commercial business unit (e.g. Ipswich Water) or a department. The Participation rights (upon which dividends/tax equivalents are calculated) were determined on each Participant’s contributed regulatory asset base at the time of Urban Utilities creation and are detailed below:

Participant

Participation Right %

Participation Type #

Brisbane City Council

85.007%

Majority

Ipswich City Council

12.222%

Minority

Scenic Rim Regional Council

1.042%

Minority

Lockyer Valley Regional Council

0.903%

Minority

Somerset Regional Council

0.826%

Minority

# Majority Participant means a Participant holding more than 50% of Participation Rights and a Minority Participant means a Participant other than a Majority Participant.

Under the Agreement, a Special Majority of Participants in favour of a decision is defined as:

a) if there is a Majority Participant:

i. The Majority Participant; and

ii. 50% of the Minority Participants; or

b) If there is no Majority Participant, 75% of the Minority Participants.

A Special Majority of Participants is required for a director’s appointment, reappointment for a second term or appointment for more than two consecutive terms.

The Board Appointment Process has been in place since 2016 and states that the Urban Utilities Chair will make recommendations for Board appointments after undertaking an appropriate merit-based search process that has regard to the Board Skills Matrix (Annex 2 within Confidential Attachment 2) to ensure an effective and balanced Board.

On 30 September 2026 Council received correspondence from Paul Vincent, Board Chair of Urban Utilities to provide advice about the process for re-appointment of board members to ensure sufficient continuity in its membership given the complexity of the business, emerging business challenges and the value in retaining corporate memory.

The Board also recognises that there may be overlap of the reappointment processes and the timing of local government elections (March 2028 and March 2032), and this may impact Councils’ capacity to consider re/appointments both in the period leading up to elections and in the transition period immediately after. This allows for orderly Board appointment processes.

The Board is requesting the reappointment of three (3) board members, Andrea Kenafake, Peter Hyland and Paul Vincent, whose initial term expires on 30 June 2027.

The Participation Agreement sets out the criteria for appointment to the Board, including the ability to contribute to the carrying out of the Board’s role and to the strategic oversight of Urban Utilities’ functions, and the ability to bring an independent judgement to bear on the Board’s decision-making. Taking account of these criteria and the key skills and experience sought (as noted above), the Board recommends the following three (3) candidates for re-appointment as Urban Utilities’ Board Members:

· Andrea Kenafake as a Board member from 1 July 2027, for a period of 4 years (to 30 June 2031); and

· Peter Hyland as a Board member from 1 July 2027, for a period of 4 years (to 30 June 2031);

· Paul Vincent as a Board member from 1 July 2027, for a period of 4 years (to 30 June 2031).

Under the terms of the Participation Agreement, a serving Board member can be reappointed for a second term. This provision recognises the benefit of retaining the knowledge and experience accumulated by a Board member in his or her first term.

The draft Instrument of Appointment is attached as Confidential Attachment 3.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 (Qld)

Local Government Act 2009

policy implications

Nil

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Financial/RESOURCE IMPLICATIONS

There are no financial or resource implications associated with this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report do not require community consultation.

The Urban Utilities Board Chair has written on this matter to the Mayor of Ipswich as the shareholder representative and the Urban Utilities Chief Executive Officer (CEO) has also discussed the recommendations with the Ipswich City Council CEO.

Conclusion

A Special Majority of Participating Councils are required to support the Urban Utilities Board to appoint Board members and reappoint members for a second term. The skills demonstrated by Andrea, Peter and Paul should prove highly beneficial to Urban Utilities and its shareholding councils. Therefore, the Board recommends the re-appointments of Andrea Kenafake, Peter Hyland and Paul Vincent.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

OTHER DECISION

(a) What is the Act/Decision being made?

The appointment of new Board Members to fill vacancies on the Urban Utilities Board.

(b) What human rights are affected?

No human rights are affected by this decision.

Not applicable

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not applicable

(e) Conclusion

The decision is consistent with human rights.

Confidential Attachments

Letter of Re-appointment of Board Members

Information Pack Re-appointment

Instrument of Appointment

Karen Murray

Acting Executive Services Manager

I concur with the recommendations contained in this report.

Sonia Cooper

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Mentions: Ipswich

View this item in the Council agenda

4. Councillor Briefings and Workshops Policy Amendments

Finance and Governance Committee

Meeting Agenda

15 October

2026

Doc ID No: A13403322

ITEM: 4

SUBJECT: Councillor Briefings and Workshops Policy Amendments

AUTHOR: Senior Policy and Communications Officer

DATE: 28 September 2026

Executive Summary

This is a report concerning proposed revisions to the Councillor Briefings and Workshops Policy.

Recommendation/s

That the revised policy titled ‘Councillor Briefings and Workshops Policy’ as detailed in Attachment 2, be adopted.

RELATED PARTIES

There were no declarations of conflicts of interest.

CORPORATE PLAN Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The Councillor Briefings and Workshops Policy was first adopted by Council in July 2020 and was reviewed one year later in 2021 for effectiveness.

The Policy is now due for review again in accordance with council’s policy management framework.

A Councillor workshop was held in December 2025 to discuss the ongoing effectiveness and operation of this policy. The review was then paused to await the adoption of an updated Meetings Procedures Policy (incorporating changes to the Local Government Act 2009 ), which was resolved in August 2026 (RESOLUTION C2026/00/250FAGCC).

The proposed updates do not make significant changes to the policy and are more minor clarifications of the purpose and some operational aspects of briefing and workshop sessions.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

This policy is consistent with required provisions of the Meetings Procedures Policy.

RISK MANAGEMENT IMPLICATIONS

There are no risks associated with this report or its recommendations.

Financial/RESOURCE IMPLICATIONS

N/A

COMMUNITY and OTHER CONSULTATION

Consultation was undertaken with the Mayor and Councillors at a Councillor Workshop held in December 2025 and via email in September 2026.

Conclusion

The revised Councillor Briefings and Workshops Policy provides a consistent framework for the conduct of briefing and workshop sessions.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

OTHER DECISION

(a) What is the Act/Decision being made?

That the revised policy titled ‘Councillor Briefings and Workshops Policy’ as detailed in Attachment 2, be adopted

(b) What human rights are affected?

No human rights are affected

No human rights are limited

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

N/A

(e) Conclusion

The decision is consistent with human rights.

Attachments

Councillor Briefings and Workshops Policy ORIGINAL ⇩

Councillor Briefings and Workshops Policy Draft - Changes Tracked ⇩

Councillor Briefings and Workshops Policy DRAFT - Clean ⇩

Linda Clayton

Senior Policy and Communications Officer

I concur with the recommendations contained in this report.

Theresa Bool

Acting Meetings Coordination Manager

I concur with the recommendations contained in this report.

Karen Murray

Acting Executive Services Manager

“Together, we proudly enhance the quality of life for our community”

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 4 / Attachment 1.

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 4 / Attachment 2.

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 4 / Attachment 3.

View this item in the Council agenda

5. Graffiti Removal Policy - Proposed Updates

Finance and Governance Committee

Meeting Agenda

15 October

2026

Doc ID No: A13399083

ITEM: 5

SUBJECT: Graffiti Removal Policy - Proposed Updates

AUTHOR: Senior Project Officer

DATE: 25 September 2026

Executive Summary

This report presents the outcomes of a review of the Graffiti Removal Policy and seeks endorsement of proposed amendments to ensure the policy remains current, practical and reflective of contemporary service delivery practices.

The review identified that the Council-supplied graffiti removal trailer has not been utilised by community members, private property owners or commercial lessees for more than ten years and has now reached the end of its useful life. The proposed amendments remove references to the trailer service, formalise its discontinuation, and clarify Council's ongoing role in providing advice, guidance and graffiti removal kits to assist private property owners in managing graffiti incidents.

The proposed changes will improve policy clarity, align policy statements with current operational practices and remove references to services that are no longer required by the community.

RECOMMENDATION

That the revised policy titled Graffiti Removal Policy as detailed in Attachment 1, be adopted.

RELATED PARTIES

CORPORATE PLAN Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The Graffiti Removal Policy is due for review to ensure it remains current and continues to support effective graffiti management across the city.

The review identified several areas requiring amendment, including references to the Council-supplied graffiti removal trailer. Records indicate that the trailer has not been requested or utilised by community members, private asset owners or commercial lessees during the past 10 years. The trailer has reached the end of its useful life and would require replacement should Council wish to continue providing the service.

The review also identified inconsistencies in relation to service level references within the policy. While service levels exist for the removal of graffiti from Council-owned and controlled assets, there is currently no formal service standard for the provision of advice and assistance to private property owners, tenants and commercial lessees.

The proposed amendments seek to remove outdated references, align the policy with current operational practices and continue Council's support for private property owners through the provision of advice, guidance and free graffiti removal kits.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

policy implications

Graffiti Removal Policy

RISK MANAGEMENT IMPLICATIONS

The proposed policy amendments are considered low risk and will improve alignment between Council's documented policy position and current service delivery practices.

Failure to update the policy may result in continued references to a service and asset that are no longer operationally viable, creating potential confusion for community members and stakeholders regarding Council's service offerings.

The revised policy maintains Council's commitment to timely graffiti management on Council-owned and controlled assets, with urgent or offensive graffiti targeted for removal within 24 hours and non-urgent graffiti targeted for removal within 15 days.

Financial/RESOURCE IMPLICATIONS

The proposed changes are expected to have a positive financial impact by avoiding the need to replace the Council-owned graffiti removal trailer, which has reached the end of its useful life and is estimated to cost approximately $25,000 to replace.

Ongoing support for private property owners through the provision of advice, guidance and graffiti removal kits will continue to be delivered within existing operational resources and budgets.

COMMUNITY and OTHER CONSULTATION

Consultation was undertaken with relevant internal stakeholders from Works and Field Services and Facilities and Asset Maintenance during the review process.

· Coordinator (Facility Maintenance)

· Principal Officer (Facilities and Asset Maintenance)

· Works Manager, Works and Field Services

· Manager Works and Field Services

Proposed changes were presented at a Councillor Briefing and Workshop Session.

Conclusion

The review of the Graffiti Removal Policy has identified several amendments necessary to ensure the policy remains current, practical and reflective of Council's existing service delivery practices.

The proposed changes remove references to the Council graffiti removal trailer, which has not been utilised for more than ten years and has reached the end of its useful life, while continuing Council's support of private property owners through advice, guidance and the provision of free graffiti removal kits.

Adoption of the revised policy will ensure policy consistency, improve clarity for stakeholders and support efficient delivery of Council's graffiti management services.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

OTHER DECISION

(a) What is the Act/Decision being made?

That the revised policy titled Graffiti Removal Policy as detailed in Attachment 1, be adopted.

(b) What human rights are affected?

Not Applicable

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not Applicable

(e) Conclusion

Proposed changes to the Graffiti Removal Policy will not affect human rights.

Attachments

Clean Copy - Proposed Graffiti Removal Policy ⇩

Original - Graffiti Removal Policy ⇩

Updated - Graffiti Removal Policy - With Track Changes ⇩

Amanda Kranenburg

Senior Project Officer

I concur with the recommendations contained in this report.

Cameron Hoger

Acting Manager, Works and Field Services

I concur with the recommendations contained in this report.

Seren McKenzie

General Manager (Asset and Infrastructure Services)

“Together, we proudly enhance the quality of life for our community”

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 5 / Attachment 1.

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 5 / Attachment 2.

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 5 / Attachment 3.

View this item in the Council agenda

6. Credit Risk Policy - Revised Policy

Finance and Governance Committee

Meeting Agenda

15 October

2026

Doc ID No: A13440093

ITEM: 6

SUBJECT: Credit Risk Policy - Revised Policy

AUTHOR: Treasury Accounting Manager

DATE: 6 October 2026

Executive Summary

This is a report concerning the updated Credit Risk Policy.

Recommendation/s

That the revised policy titled Credit Risk Policy as detailed in Attachment 3, be adopted.

RELATED PARTIES

There are no conflicts of interest.

CORPORATE PLAN Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The Credit Risk Policy has been updated into the latest policy template. The changes to the updated policy are substantially minor in nature and do not affect the existing intent of the policy.

The one notable change is the inclusion of a provision that acknowledges the potential for Council to accept, by exception, bank guarantees or similar financial securities, that contain an expiry date. The updated policy provides that council may, prior to the expiry, seek a replacement or call upon the financial security. The preference in all cases will be to work with the relevant provider to seek a replacement.

This Credit Risk Policy provides a clear framework for the management of credit risk and the acceptance of payments, bank guarantees and other financial securities by Council. This policy establishes the types of payment instruments and securities that may be accepted, the applicable approval requirements, and the type of minimum credit rating thresholds and exposure limits that apply to counterparties.

This policy also provides clarity regarding Council’s assessment of relationships with counterparties.

The policy also incorporates provisions to support the Australian Government’s transition away from cheque payments, ensuring Council’s practices are aligned with the broader financial environment.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

Statutory Bodies Financial Arrangements Act 1982

Australian Prudential Regulation Authority (APRA)

policy implications

7. Related Party Disclosure Policy - 17 November 2026 - 10 mins

Finance and Governance Committee

Meeting Agenda

15 October

2026

Doc ID No: A13439348

ITEM: 7

SUBJECT: Related Party Disclosure Policy

AUTHOR: Financial Accounting Manager

DATE: 6 October 2026

Executive Summary

This is a report concerning amendments to the Related Party Disclosure Policy to ensure council’s governance controls over the process of collating and reporting related party transactions are in compliance with applicable accounting standards and legislative requirements.

RECOMMENDATION

That the revised policy titled Related Party Disclosure Policy as detailed in Attachment 1 , be adopted.

RELATED PARTIES

No conflicts of interest.

CORPORATE PLAN Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The current Related Party Policy requires updates to comply with council’s policy requirements and timing of when key management personnel (KMP) must disclose relevant related parties and interest in the related party declaration.

The amendments applied to the Related Party Disclosure Policy include:

· Key management personnel (KMP) must disclose relevant related parties and interest in the annual related party declaration. Whereas the previous policy required KMP’s to complete a six monthly related party declaration.

· Clarification of roles and responsibilities.

· Moved terminology from the scope to the definition section.

· Format and wording amended to comply with council’s current style guide for policies.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

Information Privacy Act 2009

Australian Accounting Standards Board

policy implications

The Policy is consistent with the following related Council Policies:

Confidentiality Policy

Conflicts of Interest for Employees Policy

Councillor Briefing and Workshops Policy

Information Privacy Policy

Procurement Policy

RISK MANAGEMENT IMPLICATIONS

Finance assessed there was minimal risk in amending the requirement of KMPs to complete the related party declaration from six monthly to annually as Finance monitors KMP movements and requests related party declarations be completed by incoming or outgoing KMPs when that occurs.

The capture of related party transactions in accordance with accounting standard, AASB 124 Related Party Disclosures , is a significant risk as part of the preparation of the annual financial statements, and compliance with council’s requirement of transparency and accountability. Council processes, the management and involvement of appropriate qualified and skilled council staff, are critical to mitigating this risk.

Financial/RESOURCE IMPLICATIONS

Nil

COMMUNITY and OTHER CONSULTATION

No community consultation has been undertaken in relation to this report.

The Governance and Financial Accounting teams have worked closely together throughout updating the policy. Finance have also consulted the Queensland Audit Office about whether other council’s require an annual or six month related party declaration.

The revised policy was discussed at the Councillor briefing session on 6 October 2026.

Conclusion

The updated Related Party Disclosure Policy ensures Council’s ongoing commitment to ensuring related party relationships and transactions are identified, assessed, recorded and disclosed transparently, accurately and in compliance with legislative requirements and accounting standards ( AASB 124 Related Party Disclosures ).

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

OTHER DECISION

(a) What is the Act/Decision being made?

Recommendation A states that council endorse the amendments to the Related Party Disclosure Policy to ensure compliance with applicable accounting standards and legislative requirements.

(b) What human rights are affected?

Human rights affected by this policy include information privacy for council’s key management personnel (KMPS). The collected, recorded, and reported information will be managed in accordance with council’s Information Privacy Policy. The Queensland Audit Office has the right to view related party transactions under the Auditor-General Act 2009 .

Not applicable

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not applicable

(e) Conclusion

The decision is consistent with human rights.

Attachments

Draft - Related Party Disclosure Policy ⇩

Draft - Related Party Disclosure Policy - Markup copy. ⇩

Related Party Disclosure Policy (2019) ⇩

Debra Hampson

Financial Accounting Manager

I concur with the recommendations contained in this report.

Christina Binoya

Chief Financial Officer

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 7 / Attachment 1.

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 7 / Attachment 2.

Finance and Governance Committee

Meeting AGENDA

15 October

2026

Item 7 / Attachment 3.

View this item in the Council agenda

8. Concession For General Rates

Finance and Governance Committee

Meeting Agenda

15 October

2026

Doc ID No: A13434754

ITEM: 8

SUBJECT: Concession For General Rates

AUTHOR: Rates/Property Coordinator

DATE: 2 October 2026

Executive Summary

This is a report concerning a request for a concession for general rates for the following properties and owners.

· Domestic Violence Action Centre Inc

**address withheld**

Recommendation/s

That having satisfied the criteria in s120 of the Local Government Regulation 2012, as well as the Rates Concession Policy, the property at **address withheld**(refer confidential attachment), be granted a 100% concession on the differential general rate and backdated to the relevant date of application.

RELATED PARTIES

Councillors and Senior Managers should consider Domestic Violence Action Centre Inc for the purpose of related party disclosure.

CORPORATE PLAN Theme

A Trusted and Leading Organisation

Purpose of Report/Background

Council’s Rates Concession Policy allows for a 100% concession for general rates on the below properties that meet the criteria outlined in the policy as listed in the recommendation of this report.

The Domestic Violence Action Centre Inc have requested a concession for general rates on ** address withheld**. The domestic Violence Action Centre is a registered charitable institution. This property is used as an outreach centre and will provide housing for victim-survivors of domestic and family violence in need. The address of this property has been suppressed for the safety and security of those person’s receiving services at this location. For reference this address is listed in confidential Attachment 1.

For the purposes of granting concession, Council officers are satisfied that this property is being used for an eligible purpose. The activities undertaken on the property are considered to contribute to “The relief of those in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantage’, according to the property is considered eligible to be granted a rates concession.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

policy implications

This report and its recommendations are consistent with the Rates Concession Policy

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Financial/RESOURCE IMPLICATIONS

Granting of this 100 % concession will result in a reduction of general rates revenue of approximately as per below:

· **address withheld** $5,944.00 Per annum

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation

Conclusion

The Domestic Violence Action Centre being the owners of **address withheld** satisfy the requirements of the Rates Concession Policy as an eligible property owner. Further, the property is being used for the purposes that are consistent with the requirements of the Rates Concession Policy, to be eligible for a 100% concession for general rates. The application of the Rates Concession Policy in this instance is consistent with Revenue Policy and the Budget and Rating Resolutions.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

OTHER DECISION

(a) What is the Act/Decision being made?

This recommendation proposes a granting of 100% Council remission on the property listed.

(b) What human rights are affected?

No human rights are affected by this decision.

Not Applicable

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not Applicable

(e) Conclusion

The decision is consistent with human rights.

Confidential Attachments

Rates Concession Request - **address withheld**

Joan James

Rates/Property Coordinator

I concur with the recommendations contained in this report.

Christina Binoya

Chief Financial Officer

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

View this item in the Council agenda

Source: Ipswich City Council meeting agenda (CC BY 4.0).