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Finance and Governance Committee — 2025-07-22
1. Lease over Freehold Land at 1 Turnberry Way, Brookwater - Oakmont Park
Resolution: Moved by Deputy Mayor Nicole Jonic:
1. Lease over Freehold Land at 1 Turnberry Way, Brookwater - Oakmont Park
This is a report concerning a proposed new lease over freehold land located at
1 Turnberry Way, Brookwater (Oakmont Park) between Ipswich City Council ( Council ) and the Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 ( BHOC ).
At the Finance and Governance Committee of 13 August 2024, it was recommended that this matter be deferred until the September meeting of the Finance and Governance Committee.
The matter experienced additional delays due to ongoing consultation with the Minister for Housing, Local Government, and Planning regarding a ministerial exemption for the disposal of a valuable non-current asset. It was determined that Council may apply the exemption under section 236(1)(b)(ii) of the Local Government Regulation, to dispose a valuable non-current asset to a community organisation, a Body Corporate is considered a community organisation as they are prohibited from conducting business under th e Body Corporate and Community Management Act 1997 .
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Andrew Antoniolli:
A. That Council resolve to surrender the existing lease at 1 Turnberry Way, Brookwater more particularly described as part of Lot 124 and Plan SP214127 to Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 (Lessee), for park purpose.
B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 1 Turnberry Way, Brookwater more particularly described as part of Lot 124 and Plan SP214127, for park purpose, because Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 is a community organisation.
C. That Council enter into a new lease (Council file reference number 6214) with Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 (Lessee):
(i) at an annual rent of $ 1.00 excluding GST, payable to Council if demanded; and
(ii) for a term expiring 20 November 2063, with no options for extension.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Jonic
Antoniolli
Madden
The motion was put and carried.
Confirmation of Minutes
2. Confirmation of Minutes of the Finance and Governance Committee No. 2025(05) of 10 June 2025
Recommendation
Moved by Councillor Jim Madden:
Seconded by Deputy Mayor Nicole Jonic:
That the minutes of the Finance and Governance Committee held on 10 June 2025 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Jonic
Antoniolli
Madden
The motion was put and carried.
Officers’ Reports
Mentions: Turnberry Way · Brookwater · Ipswich
3. Amendment of Term for Lease over Shop 3321 and 3322, Redbank Plaza - Redbank Plaza Library
Resolution: Moved by Councillor Andrew Antoniolli:
3. Amendment of Term for Lease over Shop 3321 and 3322, Redbank Plaza - Redbank Plaza Library
This is a report concerning an amended term of lease over the Redbank Plaza Library (Shop 3321 and 3322, Redbank Plaza) between YFG Shopping Centres Pty Ltd as Trustee under Instrument No. 706343317 and Trondage Enterprises Pty Ltd (Lessor) and Ipswich City Council (Council).
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:
That the term for lease over the Redbank Plaza Library (Shop 3321 and 3322, Redbank Plaza) be amended from a term of five (5) years to a term of seven (7) years.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Jonic
Antoniolli
Madden
The motion was put and carried.
4. Procurement: Nicholas Street Precinct and Asset Management Services
Resolution: Moved by Councillor Andrew Antoniolli:
4. Procurement: Nicholas Street Precinct and Asset Management Services
This is a report concerning the establishment of a contractual arrangement for Nicholas Street Precinct and Asset Management Services.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Deputy Mayor Nicole Jonic:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 241210-000187 for the provision of Nicholas Street Precinct and Asset Management Services to the supplier detailed in Confidential Attachment 1 - RTA – Nicholas St Precinct and Asset Management.
B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $7,825,000 excluding GST over the entire term, being a term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X three (3) year terms.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Jonic
Antoniolli
Madden
The motion was put and carried.
Mentions: Nicholas Street
5. Procurement: Significant Contracting Plan - Grounds Maintenance and Associated Services
Resolution: Moved by Deputy Mayor Nicole Jonic:
5. Procurement: Significant Contracting Plan - Grounds Maintenance and Associated Services
This is a report concerning a Significant Contracting Plan for Grounds Maintenance and associated services.
The Significant Contracting Plan is required in accordance with Chapter 6, Part 2, s221 of the Local Government Regulation 2012 for any contract/s with a total expected term over 10 years or a value equal to or exceeding $7,000,000 (ex. GST). Significant Contracting Plans must be adopted by Council prior to awarding a contract.
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Andrew Antoniolli:
That pursuant to Section 221 of the Local Government Regulation 2012 (Regulation), Council make and adopt the Significant Contracting Plan for Grounds Maintenance and Associated Services as detailed in Attachment 1.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Jonic
Antoniolli
Madden
The motion was put and carried.
6. Revised Councillor Discretionary Funding Policy
Resolution: Moved by Councillor Jim Madden:
6. Revised Councillor Discretionary Funding Policy
This is a report concerning proposed amendments to the Councillor Discretionary Funding Policy.
Recommendation
Moved by Councillor Jim Madden:
Seconded by Councillor Andrew Antoniolli:
That the revised policy titled Councillor Discretionary Funding Policy as detailed in Attachment 2 be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Jonic
Antoniolli
Madden
The motion was put and carried.
7. Monthly Financial Performance Report - June 2025
Resolution: Moved by Deputy Mayor Nicole Jonic:
7. Monthly Financial Performance Report - June 2025
This is a report concerning Ipswich City Council’s ( Council ) financial performance for the period ending 30 June 2025, submitted in accordance with section 204 of the Local Government Regulation 2012 .
Recommendation
Moved by Deputy Mayor Nicole Jonic:
Seconded by Councillor Jim Madden:
That the report on Council’s financial performance for the period ending
30 June 2025, submitted in accordance with section 204 of the Local Government Regulation 2012 , be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Nil
Jonic
Antoniolli
Madden
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
QUESTIONS / GENERAL BUSINESS
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.39 am.
The meeting closed at 10.52 am.
Mentions: Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).