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Finance and Governance Committee — 2025-05-20
0 New Item (Committees) - Leave of Absence
Resolution: Moved by Councillor Paul Tully:
Leave of Absence – MAYOR TERESA HARDING
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:
That a Leave of Absence for the Finance and Governance Committee be granted for Mayor Teresa Harding.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
Councillor Marnie Doyle arrived at the meeting at 10.54 am.
Welcome to Country or Acknowledgement of Country
Councillor Paul Tully (Chairperson) invited Deputy Mayor Nicole Jonic to deliver the Acknowledgement of Country
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
BUSINESS OUTSTANDING
Finance and Governance Committee 22 April 2025
QUESTION – Formal Business Plan
Mayor Teresa Harding stated that in the officer’s report for Item 8 it talks about the tenure
of property policy ordinarily requiring a business plan to be submitted in order to justify a
term of five (5) years in length and that Swifts have not provided a formal business plan.
Mayor Harding queried why a formal business plan has not been provided.
That the General Manager, Corporate Services provide the Mayor and Councillors
with the reason why a formal business plan has not been provided by Swifts.
RESPONSE
The following response to this question was provided to all councillors:
At present the Tenure of Property Policy does not specifically call out the format or
the specific content that a business case should address where a lease term of 5 years or greater is requested. It should also be noted that the current request relates to a variation of an existing lease rather than the grant of a new lease.
Swifts have provided explanations of their plans on occasion through the discussions, both prior to the resolution on 8 December 2022 and during more recent discussions. Whilst these have not taken the form of a traditional business case, they have identified their planned future use for the premise and provided some concept designs for the facility they are planning to construct.
Swifts have also flagged concerns regarding the commercial risk present in a
competitive market and are particularly apprehensive about any plans for future
development being made publicly available.
Based on the above, we are comfortable that the requirements of the Tenure of
Property Policy have been met.
Confirmation of Minutes
1. Confirmation of Minutes of the Finance and Governance Committee No. 2025(03) of 22 April 2025
Recommendation
Moved by Councillor Marnie Doyle:
Seconded by Councillor Andrew Antoniolli:
That the minutes of the Finance and Governance Committee held on 22 April 2025 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
Officers’ Reports
2. Proposed Agreement for Lease - Dress Circle, Brookwater
Resolution: Moved by Councillor Paul Tully:
2. Proposed Agreement for Lease - Dress Circle, Brookwater
This is a report concerning a proposed Agreement for Lease in conjunction with future local recreation parks within the Dress Circle development at Brookwater.
“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Jim Madden:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at the Brookwater Dress Circle development, more particularly described as two (2) equivalent local recreation parks, to a community organisation, namely the Body Corporate for the Brookwater Dress Circle Home Owners Club (BDCHOC) Community Titles Scheme.
B. That Council enter into an agreement for lease and lease with the Body Corporate for the BDCHOC Community Titles Scheme, Springfield Land Corporation (No.2) Pty Limited and Springfield City Group Pty Limited.
C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the lease agreements for the future parks.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: Brookwater · Springfield
3. Lease Renewal over Freehold Land at 7-9 John Street, Rosewood
Resolution: Moved by Councillor Jim Madden:
3. Lease Renewal over Freehold Land at 7-9 John Street, Rosewood
This is a report concerning the proposed renewal over freehold land located at
7-9 John Street, Rosewood, described as part of Lot 9 on RP906761 (the Land), between Ipswich City Council (Council) and Robert David Carruthers (RDC).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Jim Madden:
Seconded by Councillor Marnie Doyle:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 7-9 John Street, Rosewood more particularly described as part of Lot 9 and Plan RP906761, for solicitor’s office purposes, because it is for renewal of a lease to the existing lessee.
B. That Council renew the lease (Council file reference number 6209 with Robert David Carruthers (Lessee):
(i) at a commencing annual rent of $ 18,500 excluding GST, payable to Council, and
(ii) for an initial term of five (5) years, with no options for extension.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: John Street · Rosewood · Ipswich
4. Proposed Fees and Charges to apply from 1 July 2025
Resolution: Moved by Councillor Paul Tully:
4. Proposed Fees and Charges to apply from 1 July 2025
This is a report concerning the annual review of Ipswich City Council’s (Council) proposed commercial and cost recovery fees and charges, and the recommended pricing to commence with effect 1 July 2025.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:
That the proposed 2025-2026 Fees and Charges, as detailed in Attachment 1 (excluding the following pages:
pages 19 to 32 Sections 1 to 7.4
pages 34 to 39 Sections 1 to 7.1
pages 40 to 41 Sections 8 to 8.8
page 41 Section 9
page 41 Sections 10 to 10.2
pages 41 to 43 Sections 11 to 11.1.2
Page 114 Sections 1 to 1.3
Pages 115 Section 3
Pages 116 to 117 Sections 3.2 to 3.2.4)
be adopted with an effective date of 1 July 2025.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: Ipswich
5. Monthly Financial Performance Report - April 2025
Resolution: Moved by Councillor Paul Tully:
5. Monthly Financial Performance Report - April 2025
This is a report concerning Ipswich City Council’s ( Council ) financial performance for the period ending 30 April 2025, submitted in accordance with section 204 of the Local Government Regulation 2012 .
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Jim Madden:
That the report on Council’s financial performance for the period ending
30 April 2025, submitted in accordance with section 204 of the Local Government Regulation 2012 , be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
Mentions: Ipswich
6. Procurement - Infor Pathway Local Government Platform
Resolution: Moved by Councillor Andrew Antoniolli:
6. Procurement - Infor Pathway Local Government Platform
This is a report seeking resolution by Council to enter into a contract with Infor Global Solutions (ANZ) Pty Limited for the provision of Infor Pathway, a Local Government Cloud Solution for a period of five (5) years at an estimated cost of $4,000,000 (ex GST), without inviting quotes.
The exception under section 235(b) of the Local Government Regulation 2012 applies as the services provided are of a specialised nature and it would be disadvantageous or impractical to invite tenders.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite tenders for the provision of Infor Pathway .
B. That Council enter into a contractual arrangement (Council file reference number 250226-000320 ) with Infor Global Solutions (ANZ) Pty Limited (ABN 25 003 538 314) , at an approximate purchase price of $ 4,000,000 excluding GST over the entire term, being a term of five (5) years, with no options for extension.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
7. Procurement - Online Community Engagement Platform
Resolution: Moved by Councillor Paul Tully:
7. Procurement - Online Community Engagement Platform
This is a report concerning the continuation of a contract (#5079) with Social Pinpoint Pty Ltd (Social Pinpoint), for the provision of the Online Community Engagement Platform in accordance with section 235(b) of the Local Government Regulations, as it is impractical and disadvantageous to invite quotes or tenders for a new platform at this stage.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Jim Madden:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes or tenders for the provision of the Community Engagement Platform .
B. That Council continue the contractual arrangement with Social Pinpoint Pty Ltd , with an increase in purchase price of approximately $ 120,000 excluding GST over the additional term, being options for extension at the discretion of Council (as purchaser) of an additional three (3) X one (1) year terms. The total spend for the platform from 2018 to 2028 will be approximately $320,000 excluding GST.
C. That Council use the next 12 months to explore community engagement platform options that could integrate with Council’s new content management system.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
8. Procurement - Asset and Works Management Solution
Resolution: Moved by Councillor Paul Tully:
8. Procurement - Asset and Works Management Solution
This is a report concerning the procurement and recommendation to negotiate and enter into a contractual arrangement with Brightly Software Australia Pty Ltd for the provision of a cloud-based asset and works management solution (ElevateAWM).
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Marnie Doyle:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 21476 for the provision of an asset and works management solution to Brightly Software Australia Pty Ltd (Supplier).
B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $4,500,000 excluding GST over the entire term, being an initial term consisting of the implementation period plus four (4) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) x one (1) year terms.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Jonic
Doyle
Antoniolli
Madden
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
QUESTIONS / GENERAL BUSINESS
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.52 am.
The meeting closed at 11.03 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).