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Finance and Governance Committee — 2024-08-13
0 New Item (Committees) - Leave of Absence - Deputy Mayor Nicole Jonic
Resolution: Moved by Councillor Paul Tully:
Leave of Absence - Deputy Mayor Nicole Jonic
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:
That a Leave of Absence be granted for Deputy Mayor Nicole Jonic.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
Welcome to Country or Acknowledgement of Country
Mayor Teresa Harding delivered the Acknowledgement of Country
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
BUSINESS OUTSTANDING
Nil
Confirmation of Minutes
1. Confirmation of Minutes of the Finance and Governance Committee No. 2024(02) of 16 July 2024
Recommendation
Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:
That the minutes of the Finance and Governance Committee held on 16 July 2024 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
Officers’ Reports
2. Review of Chief Executive Officer Delegations
Resolution: Moved by Councillor Paul Tully:
2. Review of Chief Executive Officer Delegations
This is a report concerning a review of the delegations provided to the Chief Executive Officer.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:
A. That the delegations to the Chief Executive Officer as detailed in Attachment 1 be repealed.
B. That the delegations to the Chief Executive Officer as detailed in Attachment 2 be amended as detailed in Attachment 3.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
3. Concession for General Rates - 6 Krypton Court, CAROLE PARK QLD 4300
Resolution: Moved by Councillor Paul Tully:
3. Concession for General Rates - 6 Krypton Court, CAROLE PARK QLD 4300
This is a report concerning a request for a concession for general rates from The Salvation Army (Qld) Property Trust for a property at 6 Krypton Court, CAROLE PARK QLD 4300.
“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:
That having satisfied the criteria in s120 of the of the Local Government Regulation 2012 , as well as the Rates Concession Policy, the property at 6 Krypton Court CAROLE PARK QLD 4300 , be granted a 100% concession on the differential general rate from the 26 April 2024, being the date of application.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
Mentions: Krypton Court · Carole Park
4. Lease over Freehold Land at 1 Turnberry Way, Brookwater - Oakmont Park
Resolution: Moved by Councillor Paul Tully:
4. Lease over Freehold Land at 1 Turnberry Way, Brookwater - Oakmont Park
This is a report concerning a proposed new lease over freehold land located at
1 Turnberry Way, Brookwater (Oakmont Park) between Ipswich City Council ( Council ) and the Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 ( BHOC ).
Recommendation
A. That Council resolve to surrender the existing lease at 1 Turnberry Way, Brookwater more particularly described as part of Lot 124 and Plan SP214127 to Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 (Lessee), for park purposes.
B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 1 Turnberry Way, Brookwater more particularly described as part of Lot 124 and Plan SP214127, for park purposes, because it is for renewal of a lease to the existing lessee.
C. That Council renew the lease (Council file reference number 6214 with Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 (Lessee) in the following manner:
(i) by way of a new lease for an initial term of nineteen (19) years at an annual rent of $1.00 excluding GST, payable to Council if demanded and with no options for extension; and
(ii) by way of a second consecutive lease that commences after the expiry of the new lease in Recommendation B(i) for a consecutive term of twenty (20) years at an annual rent of $1.00 excluding GST, payable to Council if demanded and with no options for extension.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Jim Madden:
That the matter be deferred until the September meeting of the Finance and Governance Committee.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
Mentions: Turnberry Way · Brookwater · Ipswich
5. Procurement - Cohga Weave Mapping Subscription - 2024
Resolution: Moved by Councillor Paul Tully:
5. Procurement - Cohga Weave Mapping Subscription - 2024
This is a report seeking a resolution by Council to enter into a contract with Cohga Pty Ltd for the provision of the Cohga Weave Mapping Solutions that is operationally utilised as part of Council’s existing spatial services.
The exception under section 235(b) of the Local Government Regulation 2012 applies due to the specialised nature of the services provided. The proprietary nature of the incumbent supplier’s services means that there is only one supplier who is reasonably available to provide the continued subscription to this suite of services. Further, due to the current implementation of an enterprise spatial solution by Council, it is more costly and disadvantageous to Council to tender for other software solutions when delivery of the enterprise spatial project will provide a comparative solution.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Weave Mapping Solution .
B. That Council enter into a contractual arrangement (Council file reference number 5251 ) with Cohga Pty Ltd for an approximate purchase price of $ 176,000.00 excluding GST over the entire term, being an initial term of six (6) months, with options for extension at the discretion of Council, for an additional one (1) x six (6) month period.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
6. Procurement - articulate 360 teams licences subscription
Resolution: Moved by Councillor Paul Tully:
6. Procurement - articulate 360 teams licences subscription
This is a report seeking a resolution by Council to enter into a contractual arrangement with The Trustee for THE DAVID LOOKE FAMILY TRUST trading as MICROWAY (Microway) for the provision of Articulate 360 licences.
The exception under section 235(b) of the Local Government Regulation 2012 applies due to the specialised nature of the services provided. The proprietary nature of the incumbent supplier’s services means that there is only one supplier who is reasonably available to provide the continued subscription to the licences. Further, the risk of changing supplier makes it more costly and disadvantageous to Council to go to quote or tender for a similar service.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Jim Madden:
A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of Articulate 360 licences .
B. That Council enter into a contractual arrangement (Council file reference number fA614764 ) with The Trustee for THE DAVID LOOKE FAMILY TRUST trading as MICROWAY , at an approximate purchase price of $ 39,063.42 excluding GST over the entire term, being an initial term of three (3) years, with no options for extension.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
7. Procurement - Telecommunications Services
Resolution: Moved by Councillor Paul Tully:
7. Procurement - Telecommunications Services
This is a report concerning the procurement and recommendation to negotiate and enter into a contractual arrangement with Telstra Corporation Limited for the provision of Ipswich City Council’s Telecommunication Services.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
Recommendation
Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:
A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 21786 for the provision of Telecommunication Services to Telstra Corporation Limited (Supplier).
B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of twelve million six hundred thousand dollars ($12,600,000) excluding GST over the entire term, being an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) year and one (1) year term, for the total term of seven (7) years if all extension options are exercised.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
Mentions: Ipswich
8. Procurement - Human Resource Information System
Resolution: Moved by Councillor Paul Tully:
8. Procurement - Human Resource Information System
This is a report seeking a resolution by Council to enter into a contract with SAP Australia Pty Ltd (SAP) for the provision of a cloud-based subscription, support, maintenance and other related ancillary items for the payroll and job application components of Council’s core operational Human Resources Information System (HRIS).
The exception under s235(a) of the Local Government Regulation 2012 applies as the complex integration of the solution provided by SAP means that there is only one supplier who is reasonably available to continue to provide the system.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Jim Madden:
A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the SAP HRIS system and associated components.
B. That Council enter into a contractual arrangement (Council file reference 5083 ) with SAP Australia Pty Ltd , at an approximate purchase price of seven hundred and fifty thousand dollars ($ 750,000.00) excluding GST over the entire term, being an initial term of one (1) year, with an option for extension at the discretion of Council (as purchaser), of an additional one (1) year term.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009 , Council resolve to delegate to the Chief Executive Officer the power to take “ contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
9. Report - Regulation Advisory Committee No. 2024(01) of 5 August 2024
Resolution: Moved by Councillor Paul Tully:
9. Report - Regulation Advisory Committee No. 2024(01) of 5 August 2024
This is the report of the Regulation Advisory Committee No. 2024(01) of 5 August 2024.
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:
That Council adopt the recommendations of the Regulation Advisory Committee No. 2024(01) of 5 August 2024 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
10. Monthly Financial Report - July 2024
Resolution: Moved by Councillor Paul Tully:
10. Monthly Financial Report - July 2024
This is a report concerning Council’s financial performance for the period ending 31 July 2024, submitted in accordance with section 204 of the Local Government Regulation 2012 .
Recommendation
Moved by Councillor Paul Tully:
Seconded by Councillor Jim Madden:
That the report on Council’s financial performance for the period ending 31 July 2024, submitted in accordance with section 204 of the Local Government Regulation 2012 , be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Tully Nil
Madsen
Harding
Antoniolli
Madden
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 12.23 pm.
The meeting closed at 12.32 pm.
Source: Ipswich City Council meeting minutes (CC BY 4.0).