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Extraordinary Council — 2020-11-05
1. Adoption of Ipswich City Council's Annual Report 2019-2020
Resolution: Moved by Councillor Russell Milligan:
6.1
Adoption of Ipswich City Council's Annual Report 2019-2020
Recommendation
That the Ipswich City Council Annual Report 2019-2020, as detailed in Attachment A, be adopted.
Moved by Councillor Russell Milligan:
Seconded by Deputy Mayor Marnie Doyle:
That the Ipswich City Council Annual Report 2019-2020, as detailed in Attachment A, be adopted with councillor input in relation to updated councillor profiles.
VARIATION to motion
Councillor Paul Tully proposed a variation to the motion:
That in relation to the councillor committee membership on page 63, the councillor committee membership be identified in the table by way of shading or notation.
The mover and seconder of the original motion agreed to the proposed variation.
Moved by Councillor Russell Milligan:
Seconded by Deputy Mayor Marnie Doyle:
That the Ipswich City Council Annual Report 2019-2020, as detailed in Attachment A, be adopted with the following amendments:
· councillor input in relation to updated councillor profiles.
· in relation to the councillor committee membership on page 63, the councillor committee membership be identified in the table by way of shading or notation.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Attachments
1. 2019-2020 Annual Report ⇨
2. 2019-2020 Annual Report Financial Statements ⇨
At 2.10 pm Councillors Jacob Madsen and Andrew Fechner left the meeting room due to a previously declared interest in Item 6.2.
Move into Closed Session
It was moved by Mayor Teresa Harding that in accordance with section 254J(3)(g) of the Local Government Regulation 2012 , the meeting move into closed session to discuss Item 6.2 titled Finalisation of Leasing Negotiations for Cinema Operator in the Nicholas Street Precinct.
The meeting moved into closed session at 2.12 pm.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Ireland
Tully
Doyle
Kunzelmann
Milligan
Jonic
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
Move into Open Session
It was moved by Mayor Teresa Harding that the meeting move into open session.
The meeting moved into open session at 2.30 pm.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Ireland
Tully
Doyle
Kunzelmann
Milligan
Jonic
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
Mentions: Nicholas Street · Ipswich
2. Finalisation of Leasing Negotiations for cinema operator in the Nicholas Street Precinct.
Resolution: Moved by Deputy Mayor Marnie Doyle:
6.2
Finalisation of Leasing Negotiations for cinema operator in the Nicholas Street Precinct
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That Council endorse the commercial terms of the proposed lease with the cinema operator for the Nicholas Street Precinct.
B. That the Chief Executive Officer be authorised to finalise the terms of the lease as detailed in this report and the confidential attachments and to enter into the lease with the nominated cinema operator.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Ireland
Tully
Doyle
Kunzelmann
Milligan
Jonic
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
At 2.32 pm Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.
Mentions: Nicholas Street
3. Chief Executive Officer Annual Performance Appraisal Policy
Resolution: Moved by Councillor Kate Kunzelmann:
6.3
Chief Executive Officer Annual Performance Appraisal Policy
Moved by Councillor Kate Kunzelmann:
Seconded by Councillor Russell Milligan:
A. That Council consider and resolve to adopt the Chief Executive Officer Annual Performance Appraisal Policy that sets out the way in which the performance appraisal is to be conducted.
B. That Council resolve to establish an Advisory Panel chaired by the Mayor with a minimum of two (2) councillors as members, to assist the Mayor in the conduct of the CEO’s performance appraisal each financial year.
C. That the Draft CEO Annual Performance Appraisal Policy be amended as follows:
On page 2 under the section relating to the Advisory Panel – amendment of the third dot point as follows:
· conduct the performance appraisal including a mid point review in January and a mid-point review in January and an end of financial year review in July (with the assistance of a qualified and experienced facilitator if one is engaged);
On page 3 under the section relating to the CEO – amendment of the fourth dot point as follows:
· prepare complete a self-assessment of their performance against the agreement using the provided template , for consideration by the Panel for both the mid point the end of financial year, including quality and reliable evidence of performance, and
amendment
Moved by Councillor Andrew Fechner
Seconded by Councillor Nicole Jonic
That on page 2 under the section relating to the Mayor – deletion of the second dot point as follows:
· appoint an Advisory Panel (Panel) with a minimum of two (2) councillors as members to assist in the conduct of the CEO’s performance review and appraisal each financial year;
On page 2 under the section relating to Council - amendment of the second dot point as follows:
· resolve to establish a Panel chaired by the Mayor with a minimum of two (2) councillors as members, as resolved by council , to assist the Mayor in the conduct of the CEO’s performance appraisal each financial year.
Mayor Teresa Harding foreshadowed that she would move an alternate amendment motion in the event that Councillor Fechner’s motion is lost:
That on page 2 under the section relating to Council – the second dot point as follows be removed:
· resolve to establish a Panel chaired by the Mayor with a minimum of two (2) councillors as members to assist the Mayor in the conduct of the CEO’s performance appraisal each financial year.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Madsen Harding
Ireland Kunzelmann
Tully
Doyle
Fechner
Milligan
Jonic
The amendment motion was put and carried.
Moved by Councillor Kate Kunzelmann:
Seconded by Councillor Russell Milligan:
A. That Council consider and resolve to adopt the Chief Executive Officer Annual Performance Appraisal Policy that sets out the way in which the performance appraisal is to be conducted.
B. That Council resolve to establish an Advisory Panel chaired by the Mayor with a minimum of two (2) councillors as members, to assist the Mayor in the conduct of the CEO’s performance appraisal each financial year.
C. That the Draft CEO Annual Performance Appraisal Policy be amended as follows:
On page 2 under the section relating to the Advisory Panel – amendment of the third dot point as follows:
· conduct the performance appraisal including a mid point review in January and an end of financial year review in July (with the assistance of a qualified and experienced facilitator if one is engaged);
On page 3 under the section relating to the CEO – amendment of the fourth dot point as follows:
· prepare complete a self-assessment of their performance against the agreement using the provided template , for consideration by the Panel for both the mid point and the end of financial year, including quality and reliable evidence of performance, and
On page 2 under the section relating to the Mayor – deletion of the second dot point as follows:
· appoint an Advisory Panel (Panel) with a minimum of two (2) councillors as members to assist in the conduct of the CEO’s performance review and appraisal each financial year;
On page 2 under the section relating to Council - amendment of the second dot point as follows:
· resolve to establish a Panel chaired by the Mayor with a minimum of two (2) councillors as members, as resolved by council , to assist the Mayor in the conduct of the CEO’s performance appraisal each financial year.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Attachments
1. Draft CEO Annual Performance Appraisal Policy with amendments ⇨
MEETING CLOSED
The meeting closed at 2.54 pm.
Source: Ipswich City Council meeting minutes (CC BY 4.0).