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Councillor Briefing and Workshop Session — 2026-08-04
1. Update to Artificial Intelligence Policy
1. Update to Artificial Intelligence Policy
This report seeks approval for an update to Section 12 and Section 16 of Council’s Artificial Intelligence (AI) Policy. The existing Policy, adopted in July 2024, requires the publication of a public-facing register of all Council AI systems with potential community impact. Recent advice from our Internal Audit Branch and a review of Council’s cybersecurity posture identify that publishing such a register introduces unnecessary security risk, as it may expose system information that could be exploited by malicious actors.
To address these concerns, it is proposed that Council transition from a public AI Register to an internal, staff-accessible register. The revised approach maintains transparency and accountability through lawful access processes (e.g., Right to Information) while removing unnecessary cyber exposure. As the proposed wording changes the intent of the section, it constitutes a formal policy amendment requiring full adoption through the standard governance process.
MATTERS ARISING:
Councillors in attendance noted and discussed the information presented on the update to the Artifical Intelligence Policy. Feedback was provided and minor edits will be made to the draft Policy and a report will be presented to a future Committee and Council meeting for consideration.
2. WACETD Review - Workshop #2
2. WACETD Review - Workshop #2
This report is concerning Workshop 2 to review and update the Waste and Circular Economy Transformation Directive (WACETD). Internal and external presenters will provide an overview of relevant topics including:
· A representative from the Queensland Government to provide an overview of the Less Landfill, More Recycling 2035 : Waste Management Strategy
· A representative from the Waste and Recycling Industry QLD to provide an overview of the waste industry within Ipswich
· Council’s Manager Resource Recovery to provide an overview on how council is responding to the Queensland Government’s Waste Management Strategy
MATTERS ARISING:
Councillors in attendance noted and discussed the information presented on the Waste and Circular Economy Transformation Directive.
Mentions: Ipswich
4. Cybersecurity
3. Ipswich Synthetic Athletics Facility Feasibility Study
This report presents the outcomes of feasibility, site, and technical investigations to inform Council on the feasibility of capital works for a synthetic athletics facility in Ipswich.
MATTERS ARISING:
Councillors in attendance noted and discussed the information presented on the Ipswich Synthetic Athletics Facility Feasibility Study.
Mentions: Ipswich
3. Ipswich Synthetic Athletics Facility Feasibility Study
4. Cybersecurity
The purpose of this briefing is to provide the Mayor and Councillors with an overview of the cyber threats facing local government, Council’s current cyber security maturity and preparedness, progress and the priorities that will continue to strengthen resilience and protect the services our community relies on.
Note: This item is to be rescheduled for a future Councillor Briefing Session/Workshop.
Mentions: Ipswich
. Greenovate FY27 Budget and Annual Plan
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.00 am.
Councillor Andrew Antoniolli left the meeting at 9.20 am.
Councillor Andrew Antoniolli returned to the meeting at 9.24 am.
The meeting adjourned at 10.35 am.
The meeting reconvened at 10.57 am with all councillors in attendance except for Councillor Paul Tully.
Deputy Mayor Nicole Jonic left the meeting at 11.58 am.
Councillor Marnie Doyle left the meeting at 12.01 pm.
Deputy Mayor Nicole Jonic returned to the meeting at 12.03 pm.
Councillor Marnie Doyle returned to the meeting at 12.03 pm.
The meeting closed at 12.23 pm.
Source: Ipswich City Council meeting minutes (CC BY 4.0).