Home › Meetings › Councillor Briefing and Workshop Session — 2025-09-09
Councillor Briefing and Workshop Session — 2025-09-09
1. Greenovate – Securityholders Update
1. Greenovate – Securityholders Update
This briefing will provide information on the proposed new Director for Greenovate as well and short update on the Material Recycling Facility (MRF) build progress.
Additionally, a suite of documents is being provided ahead of the September Environment and Sustainability Committee, due to availability of the Acting Greenovate CEO to attend the briefing, and the confidential nature of Director appointment details.
Noting the formal decision to appoint the new director through normal Committee and Council process. Councillors are welcomed to bring forward questions around the Board appointment and any other queries they have around the MRF program or supplied documents.
MATTERS ARISING:
Councillors in attendance noted and discussed the information presented on the update of the Greenovate Securityholders.
In accordance with section 150EQ of the Local Government Act 2009 , Councillor David Martin informed the meeting that he has a declarable conflict of interest in Item 2 titled Ipswich Rugby League.
The nature of the interest is that Councillor Martin was an Ipswich Rugby League Honorarium Board Member from 2019 -2021.
As no decision making or voting takes place at these meetings, this declaration is for noting only.
After discussions and questions from councillors, Councillor David Martin decided that he will leave the meeting place while the matter is discussed.
Mentions: Ipswich
2. Rugby League Ipswich
2. Rugby League Ipswich
The purpose of this report is to provide a summary of the historic arrangements between Council and Rugby League Ipswich – so that Council can consider the RLI request for a renewed agreement rather than the current 20-year lease for office space, access to the corporate centre and use of fields at North Ipswich Reserve.
MATTERS ARISING:
Councillors in attendance noted and discussed the information presented on Rugby League Ipswich.
ACTION: A further workshop will be arranged by the Chief Executive Officer supported by the provision of further historical information.
Mentions: Ipswich · North Ipswich
3. Information and Cyber Security Policy
3. Information and Cyber Security Policy
The Information and Cyber Security Policy was due for review in December 2023. The Policy has been reviewed to improve clarity, readability and understanding and reflect improvements to Council’s cyber maturity. There were several role references within the Policy that were no longer applicable due to changes within the Branch; therefore, they have been updated to improve readability.
Roles and responsibilities have been updated to improve clarity. The name of the Policy has been updated to reflect the scope of Council’s cyber security responsibilities. Key stakeholders have been added to the Policy reflecting the cross departmental nature of cyber security and related documents have been updated to reflect the changing technology and policy landscape.
MATTERS ARISING:
Councillors in attendance noted and discussed the information presented on the Information and Cyber Security Policy.
Attachments
1. Presentation - Information and Cyber Security Policy ⇨
4. Development of Three Year Capital Works Program
4. Development of Three Year Capital Works Program
This item has been brought to the Councillor briefing session for discussion following a Councillor request. The purpose of the briefing is to discuss the current process for the three year capital program formulation and determine any changes in this process for the 2026-2027/2028-2029 capital.
MATTERS ARISING:
Councillors in attendance noted and discussed the information presented on the development of the three year capital works program.
5. Capital Investment in Provisional Projects Procedure
5. Capital Investment in Provisional Projects Procedure
At the June Council Ordinary Meeting the Capital Investment in Provisional Projects Policy was adopted by Council.
At the 22 July 2025 meeting of the Infrastructure Planning and Assets Committee, the Capital Investment in Provisional Projects Procedure was presented for noting, however was laid on the table for consideration at a future meeting.
At the request of Councillors, a workshop was held 5 August to discuss the Procedure in more detail. Amendments have been made following the August workshop and the Procedure is being brought to the September workshop for further review as requested.
MATTERS ARISING:
Councillors in attendance noted the information presented on the revised Capital Investment in Provisional Projects Procedure and a revised Procedure will be provided to the Infrastructure, Planning and Assets committee for consideration.
6. Strategic Priorities
6. Strategic Priorities
This forms part of the regular strategic priorities workshops for the Mayor, Deputy Mayor and Councillors to meet with the Chief Executive Officer and Executive Leadership Team to discuss strategic priorities, opportunities, challenges and risks.
MATTERS ARISING:
Councillors in attendance noted and discussed the information presented on strategic priorities, opportunities, challenges and risks. Councillors queried council branding of household wheelie bins.
General Manager Community, Cultural and Economic Development to provide information on the Ipswich City Council branding guide.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.02 am.
Councillor David Martin left the meeting due to a declared interest at 9.22 am.
Councillor Marnie Doyle left the meeting at 9.33am.
Acting Mayor Nicole Jonic left the meeting at 9.39am.
Acting Mayor Nicole Jonic returned to the meeting at 9.44am.
The meeting adjourned at 10.03 am.
The meeting reconvened at 10.28 am with all councillors in attendance except for Councillor Marnie Doyle.
Councillor Jacob Madsen left the meeting at 10.30am.
Councillor Marnie Doyle returned to the meeting at 11.12 am.
Councillor Paul Tully left the meeting at 11.44 am.
Councillor Paul Tully returned to the meeting at 11.48 am.
Acting Mayor Nicole Jonic left the meeting 12.05 pm.
Councillor Pye Augustine left the meeting at 12.17pm.
The meeting closed at 12.18 pm.
Mentions: Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).