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Councillor Briefing and Workshop Session — 2021-05-12
. Budget Workshop
1. Budget Workshop
Workshop to discuss Operational and Capital, Rating, Concessions and Communications.
MATTERS ARISING:
Rural Roads
That Finance provide Councillors with modelling of funding and future maintenance costs for identified rural roads.
Kerb and Channelling (Local Amenity/New Assets) program
That Finance develop an enhanced kerb and channel program of works based on an increase in budget allocation.
Kerb and Channelling (Rehabilitation) program
That the Infrastructure and Environment Department investigate efficiency gains.
Provisional Projects
That Finance allocate funds for provisional projects to add into the budget build and into the long term financial forecast for the next 10 years.
Civic Events
A working group has been scheduled to discuss resourcing/funding for events. Resourcing and funding options to be considered include:
o Civic Events / City Events budget allocations
o Council / Community delivery
o Inhouse / Outsourced delivery modes
Blackall Monument
A report is to be presented to the Council Ordinary meeting on the 27 May 2021.
Overview of Program for Coming Weeks
That the Councillors are provided a review of the CBD project.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.00 am.
The meeting closed at 11.50 am.
COUNCILLOR BUDGET WORKSHOP SESSIONS
20 MAY 2021
REPORT
ATTENDANCE: Members Mayor Teresa Harding; Deputy Mayor Nicole Jonic, Councillors Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan, Jacob Madsen and Sheila Ireland
APOLOGIES: Nil
OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure and Environment (Sean Madigan), Acting General Manager Coordination and Performance (Barbara Dart), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Chief of Staff (Melissa Fitzgerald), Chair – Retail Sub-Project Sub Committee (James Hepburn), Financial Accounting Manager (Christina Binoya), Finance Partnering Manager (Chase Maudsley), Acting Chief Financial Officer (Paul Mollenhauer) and Corporate Planning and Performance Officer (Stephanie Hoffman)
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in discussions in relation to the CBD.
The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.
Councillor Fechner advised the meeting that he will leave the meeting room while the matter is being discussed.
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in discussions in relation to the CBD.
The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.
Councillor Madsen advised the meeting that he will leave the meeting room while the matter is being discussed.
BUSINESS OUTSTANDING
Nil
Officers’ Reports
Councillor Madsen and Fechner arrived at the meeting at 11.00 am due to a declarable conflict of interest in relation to CBD discussions.
1. Budget Workshop 20 may 2021
Workshop to discuss CBD, Revision and Capital.
DISCUSSION
A discussion was held on the consideration of major project business cases inclusion in the budget. The discussion included:
· Strategies toward efficiency target
· Opportunities for change in focus
· Identified reductions
· Consideration for increased focus
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.00 am.
The meeting closed at 4.00 pm.
COUNCILLOR BUDGET WORKSHOP SESSIONS
24 MAY 2021
REPORT
ATTENDANCE: Members Mayor Teresa Harding; Deputy Mayor Nicole Jonic, Councillors Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan, Jacob Madsen and Sheila Ireland
APOLOGIES: Nil
OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure and Environment (Sean Madigan), Acting General Manager Coordination and Performance (Barbara Dart), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Corporate Services (Jeff Keech), Chief of Staff (Melissa Fitzgerald), Chair – Retail Sub-Project Sub Committee (James Hepburn), Financial Accounting Manager (Christina Binoya), Finance Partnering Manager (Chase Maudsley), Acting Chief Financial Officer (Paul Mollenhauer) and Corporate Planning and Performance Officer (Stephanie Hoffman)
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in discussions in relation to the CBD.
The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.
Councillor Fechner advised the meeting that he will leave the meeting room while the matter is being discussed.
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in discussions in relations to the CBD.
The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.
Councillor Madsen advised the meeting that he will leave the meeting room while the matter is being discussed.
BUSINESS OUTSTANDING
Nil
Officers’ Reports
Councillor Madsen and Fechner arrived at the meeting at 11.50 am due to a declarable conflict of interest in relation to CBD discussions.
Mentions: Brisbane Street · Ipswich
1 New Item (Committees) - Budget Workshop - CBD
1. Budget Workshop - CBD
Workshop to discuss budget information for the CBD including the Commonwealth Hotel, implications of the Nicholas Street Precinct, rating concessions and rural fire levies, and other capital.
DISCUSSION
Budget Implications of Nicholas Street Precinct
It was agreed that the following is included into the capital budget program budget for 2021-2022:
· Identified Nicholas Street Precinct Commonwealth Hotel expenditure
· Identified Nicholas Street Precinct Metro B
· Identified Nicholas Street Precinct Eats
Rating Concessions and Rural Fire Levies
It was agreed that council would endorse the continuation of existing rural fire levies and endorse funding for the local Rural Fire Brigade Services.
Other Capital (ICT)
A discussion was held regarding the following:
· Detail of ICT capital projects requesting funding in the 2021-2022 budget
· Review of proposed projects for capital – other funding, in the 2021-2022 budget (Art Gallery, Civic Centre, Libraries , Community Safety, Cemeteries and iVolve)
MATTERIS ARISING
That the Finance Branch consider an alternative name for the Rural Fire Resources Levy separate charge.
That the Finance Branch undertake further research and modelling and facilitate discussion regarding an update on the Rates Concession policy to allow for consideration of rates exemption by council resolution or through donation.
That the Finance Branch undertake further research and modelling and facilitate discussion regarding an update to the Rates Concession Policy to allow for full or part pension concessions.
That the Acting Chief Executive Officer advise how to provide ICT capital portfolio updates to the Mayor and Councillors.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.00 am.
The meeting closed at 2.40 pm.
COUNCILLOR BUDGET WORKSHOP SESSIONS
27 MAY 2021
REPORT
ATTENDANCE: Members Mayor Teresa Harding; Deputy Mayor Nicole Jonic, Councillors, Marnie Doyle, Andrew Fechner, Russell Milligan, Jacob Madsen and Sheila Ireland
APOLOGIES: Councillors Paul Tully and Kate Kunzelmann
OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure and Environment (Sean Madigan), Acting General Manager Coordination and Performance (Barbara Dart), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Corporate Services (Jeff Keech), Chief of Staff (Melissa Fitzgerald), Financial Accounting Manager (Christina Binoya), Finance Partnering Manager (Chase Maudsley), Acting Chief Financial Officer (Paul Mollenhauer), Corporate Planning and Performance Officer (Stephanie Hoffman), Portfolio Coordination Manager (Angelo Casagrande) and Portfolio Governance and Improvement Officer (Stephen Bailey)
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
In accordance with section 150EQ of the Local Government Act 2009 , Mayor Teresa Harding informed the meeting that she has a declarable conflict of interest in discussions in relation to Local Roads and Community Infrastructure Program Phase.
The nature of the interest is that the potential inclusion of two (2) local roads that are scheduled for maintenance are near Mayor Harding’s residence.
Mayor Harding advised the meeting that she will leave the meeting room while the matter is being discussed.
BUSINESS OUTSTANDING
Nil
Officers’ Reports
Mayor Harding left the meeting at 2.48 pm due to a declarable conflict of interest in relation to the Local Roads and Community Infrastructure Program.
Mayor Harding returned to the meeting at 2.53 pm.
Mentions: Identified Nicholas Street · Nicholas Street
1 New Item (Committees) - Budget Workshop 27 May 2021
1. Budget Workshop 27 May 2021
Workshop to discuss the Annual Plan, operating budget impacts, rating options and impacts, additonal capital projects and identifiable offsets, capital program updates, long term financial forecast assumptions, funding rations and sustainability ratios.
DISCUSSION
It was agreed that council fund additional capital projects $8.6m over three (3) years, including the use of proposed grant funds and identified offsets.
MATTERS ARISING
That the Finance Branch provide the Mayor and Councillors with additional analysis on specified rating catergories.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 1.00 pm.
Councillor Sheila Ireland arrived at the meeting at 1.40 pm.
Councillor Jacob Madsen left the meeting at 2.30 pm.
Deputy Mayor Nicole Jonic left the meeting at 2.40 pm.
The meeting closed at 3.30 pm.
Source: Ipswich City Council meeting minutes (CC BY 4.0).