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Councillor Briefing and Workshop Session — 2021-03-25
1. Budget Workshop 25 March 2021
1. Budget Workshop 25 March 2021
Workshop to discuss corporate plan, fees and charges and sporting facilities and licensing.
DISCUSSION
It was agreed at the meeting that fees and charges will be delivered all at once at the April council meeting and then rating to go to council with the budget.
MATTERS ARISING
The Chief Financial Officer to provide a model of 15 properties and options for changes to rates.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 1.00 pm.
Councillor Andrew Fechner left the meeting at 2.05 pm due to discussion on footpath dining.
Councillor Andrew Fechner returned to the meeting at 2.30 pm.
The meeting closed at 3.15 pm.
Councillor BUDGET Workshop Session
8 APRIL 2021
Report
ATTENDANCE: Members Mayor Teresa Harding; Councillors Russell Milligan, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Jacob Madsen and Sheila Ireland
APOLOGIES: Councillor Nicole Jonic
OFFICERS’ ATTENDANCE : Chief Executive Officer (David Farmer), Acting General Manager Infrastructure and Environment (Sean Madigan), Acting General Manager Coordination and Performance (Barbara Dart), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Corporate Services (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), Financial Accounting Manager (Christina Binoya), Treasury Accounting Manager (Paul Mollenhauer), Financial Partnering Manager (Chase Maudsely), Principal Officer (Program Management Office)(Anna Payne),and Corporate Planning and Performance Officer (Stephanie Hoffman)
EXTERNAL ATTENDANCE : Linda Chai (Engagement Partner – KPMG), Clara Li (Engagement Directory Technical Lead – KPMG) and Bonnie-Lee Sinclair (Delivery Consultant – KPMG)
Officer’s Report
3 New Item (Committees) - Budget Workshop
3. Budget Workshop
Workshop to discuss corporate plan, iVolve, 2021-2022 Budget Build and Identification of Strategic Themes and Projects for Submission under the SEQ Community Stimulus Program.
DISCUSSION
A discussion was held on ‘Identification of Strategic Themes and Projects for Submission under the SEQ Community Stimulus Program’. It was suggested by Councillors that the submission focus should be on projects regarding Waste. As not all Councillors were in agreement, a list of suitable projects will be forwarded to Councillors to further discuss and come to an agreement on before making a submission for funding.
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.00 am.
Councillor Russell Milligan arrived at the meeting at 10.00 am.
Councillor Kate Kunzelmann arrived at the meeting at 11.00 am.
Deputy Mayor Marnie Doyle arrived at the meeting at 11.00 am.
Councillor Paul Tully left the meeting at 12.00 pm.
The meeting closed at 1.00 pm.
Councillor BUDGET Workshop Session
22 APRIL 2021
Report
ATTENDANCE: Members Mayor Teresa Harding; Councillors Nicole Jonic, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Jacob Madsen and Sheila Ireland
APOLOGIES: Councillor Russell Milligan
OFFICERS’ ATTENDANCE : Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure and Environment (Sean Madigan), Acting General Manager Coordination and Performance (Barbara Dart), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Corporate Services (Jeff Keech), General Manager Planning and Regulatory Services (Peter Tabulo), Financial Accounting Manager (Christina Binoya), Treasury Accounting Manager (Paul Mollenhauer), Financial Partnering Manager (Chase Maudsely), Chief of Staff (Melissa Fitzgerald), Communication and Engagement Manager (Laura Bos), Marketing and Promotions Manager (Carly Gregory) and Corporate Planning and Performance Officer (Stephanie Hoffman)
Officer’s Report
2 New Item (Committees) - Budget Discussion
2. Budget WORKSHOP – OPERATIONAL BY SERVICE CATEGORY
Workshop to discuss draft consolidated budget, draft budgets by department, revenue assumptions and key items, draft capital items, and long term financial forecast.
DISCUSSION
That a separate ‘special council meeting’ is held on the morning of the regular Ordinary Council Meeting (24 June 2021) for adoption of the Annual Plan and City Budget.
MATTERS ARISING
· Mayor and councillors to review the draft Capital budget and identify if there are any areas requiring clarification.
· Finance to provide detailed breakdowns of ALL service categories including information about-
o Current year / next year
o What items (expenditure, services, projects) have been included
o What items have been requested and not funded
o Staffing FTE’s funded vs actuals
o Split of service category expenses to Capex / Opex
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.05 am.
Councillor Jacob Madsen arrived at the meeting at 10.00 am.
Councillor Sheila Ireland left the meeting at 11.00 am.
The meeting closed at 12.15 pm.
Source: Ipswich City Council meeting minutes (CC BY 4.0).