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Council — 2020-11-26
5 New Item (Council) - Condolence
Resolution: Moved by Mayor Teresa Harding:
5. CondolenceS
Moved by Mayor Teresa Harding:
That Council convey its condolences on behalf of the citizens of Ipswich to the family of the late David ‘Rusty’ Thomas.
Rusty was the president of the Ipswich Show Society and served on the board of the Ipswich Events Corporation. In 54 years of service to major events, he entertained the crowds, championed our region, and helped to make the annual show what it is today.
Rusty passed unexpectedly at age 76, and is survived by his wife Kay, son Michael, daughters Leoni and Sidone and grandchildren Blake, Georgie, Tyson and Jack. He will be remembered for his sense of humour, craftsmanship and can-do attitude. No job was too hard for Rusty, from manning the stalls, to building and repairing amusement rides, and advising on event planning and development.
Every city needs a Rusty, and ours will feel the loss of an icon who approached his work with humility and always had the community in mind.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
6. TRIBUTES
Nil
7. PRESENTATION OF PETITIONS
Nil
8. PRESENTATIONS AND DEPUTATIONS
Presentation to Council by the Mayor of a gift from His Excellency, the Governor of Queensland on his recent visit to Ipswich
1. A framed insignia
2. Publication titled ‘A Portrait of a Governor’.
9. PUBLIC PARTICIPATION
Nil
10. DECLARATION OF INTEREST
COUNCILLOR SHEILA IRELAND
DECLARABLE CONFLICT OF INTEREST
Item 14.2 - Governance and Transparency Committee – Item 2 Grounds Maintenance and Associated Services
In accordance with section 150EQ of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she advised the Chief Executive Officer of a Declarable Conflict of Interest at the Councillor Workshop/Briefing Session on 12 November 2020.
The nature of the declarable conflict of interest is that her son was a former employee of SAVCO Pty Ltd and that he has not worked at Savco for at least two years.
It was moved by Councillor Harding and seconded by Councillor Kunzelmann that Councillor Ireland does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.
The eligible councillors present at the meeting decided that Councillor Ireland may participate in the meeting in relation to the matter, including by voting on the matter.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
Councillor Ireland did not take part in the vote.
DECLARATION OF INTEREST COUNCILLOR ANDREW FECHNER
DECLARABLE CONFLICTS OF INTEREST
Item 14.2 - Governance and Transparency Committee – Item 2 Grounds Maintenance and Associated Services
In accordance with section 150EQ of the Local Government Act 2009 Councillor Andrew Fechner informed the meeting that he advised the Chief Executive Officer of a Declarable Conflict of Interest at the Councillor Workshop/Briefing Session on 12 November 2020.
The nature of the declarable interest is that Councillor Fechner is close friends with the family that own and operate Savco Vegetation Services Pty Ltd.
Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
___________________
Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 14 titled Ipswich Central Redevelopment Committee’s Report.
The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.
Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
Item 16.1 titled Notice of Motion – Footpath Dining
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Andrew Fechner informed the meeting that he has a Declarable Conflict of Interest in Item 16.1 titled Notice of Motion – Footpath Dining.
The nature of the interest is that his business interests are in both Bar Heisenberg Pty Ltd and A1A Events Pty Ltd located at the Top of Town in Ipswich.
Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
DECLARATION OF INTEREST COUNCILLOR NICOLE JONIC
PRESCRIBED CONFLICT OF INTEREST
Officer’s Report – Item 15.8 – Sub Regional Waste Alliance Expression of Interest for Resource Recovery
In accordance with section 150EM of the Local Government Act 2009 , Councillor Nicole Jonic informed the meeting that she has a Prescribed Conflict of Interest in Item 15.8 titled Sub Regional Waste Alliance Expression of Interest for Resource Recovery.
The nature of the prescribed conflict of interest is that one of the respondents to the EOI is one that employs her two brothers.
Councillor Nicole Jonic advised that she will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
DECLARATION OF INTEREST
COUNCILLOR JACOB MADSEN
DECLARABLE CONFLICTS OF INTEREST
Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Jacob Madsen informed the meeting that he has a Declarable Conflict of Interest in Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report.
The nature of the declarable conflict of interest is that he is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment program that Council is undergoing.
Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
_______________
Item 13.1 titled Designation for Nicholas Street Mall
In accordance with section 150EQ of the Local Government Act 2009 , Councillor Jacob Madsen informed the meeting that he has a Declarable Conflict of Interest in Item 13.1 titled Designation for Nicholas Street Mall.
The nature of the declarable conflict of interest is that he is a member of the executive for the Ipswich Trades Hall and Labour Day Committee. The building, the Ipswich Trades Hall, is affected by the proposed options. Councillor Madsen believes it may be seen by some members of the public to be a cost or benefit to this building should greater powers to regulate smoking and other behaviours be granted to their frontage.
Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
11. Confirmation of Minutes
Mentions: Brisbane Street · Nicholas Street · Ipswich
Confirmation of Minutes - Council Ordinary Meeting - 22 October 2020
Resolution: Moved by Deputy Mayor Marnie Doyle:
11.1
Confirmation of Minutes of Ordinary Meeting
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Russell Milligan:
That the Minutes of the Ordinary Meeting held on 22 October 2020 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Confirmation of Minutes - Council Special Meeting - 5 November 2020
Resolution: Moved by Deputy Mayor Marnie Doyle:
11.2
Confirmation of Minutes of Special Meeting
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Andrew Fechner:
That the Minutes of the Special Meeting held on 5 November 2020 be confirmed.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
12. Mayoral minute
Nil
13. Business Outstanding – including conduct matters and Matters Lying on the Table to be Dealt With
At 9.17 am Councillor Jacob Madsen left the meeting room due to a previously declared conflict in Item 13.1.
1. Designation of Nicholas Street Mall
Resolution: Moved by Deputy Mayor Marnie Doyle:
13.1
Designation of Nicholas Street Mall
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Nicole Jonic:
That Council consider the options provided for the designation of the Nicholas Street Mall as detailed in this report.
VARIATION
Mayor Teresa Harding proposed a variation to the motion:
That Option 1 be adopted.
The mover and seconder of the original motion agreed to the proposed option.
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Nicole Jonic:
That Option 1 as outlined in the report, for the designation of the Nicholas Street Mall, be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
All Councillors except Councillor Jacob Madsen were present when the vote was taken.
The motion was put and carried.
At 9.22 am Councillor Jacob Madsen returned to the meeting room.
13. Reception and Consideration of Committee Reports
Mentions: Nicholas Street
Committee Report - Growth Infrastructure and Waste Committee - 12 November 2020
Resolution: Moved by Councillor Andrew Fechner:
13.1
Growth Infrastructure and Waste Committee
Moved by Councillor Andrew Fechner:
Seconded by Deputy Mayor Marnie Doyle:
That the Growth Infrastructure and Waste Committee Report No. 2020(04) of 12 November 2020 be noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Committee Report - Governance and Transparency Committee - 19 November 2020
Resolution: Moved by Councillor Jacob Madsen:
13.2
Governance and Transparency Committee
Moved by Councillor Jacob Madsen:
Seconded by Councillor Andrew Fechner:
That Council adopt the recommendations of the Governance and Transparency Committee Report No. 2020(04) of 19 November 2020 with the exception of Items 2 and 6.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
This block motion adopts Item 1, 3, 4 and 5 of the Governance and Transparency Committee.
Governance and Transparency Committee – item 1
Extension of COVID-19 relief for selected fees and charges
That Council approve the proposed suite of COVID-19 relief measures in relation to fees and charges for the period 1 October 2020 to 30 June 2021, as outlined in Attachment 1.
Governance and Transparency Committee – item 3
SKIDATA Parking Software Upgrade
A. That Council note that a Car Park Management-Ipswich Central Contract (13924) was entered into with Point Parking Pty Ltd from 1 July 2019 to manage the Ipswich Central Car Park. The software license and equipment maintenance is to be done under the terms of the preventative equipment maintenance agreement held with Skidata Australasia Pty Ltd.
B. That Council resolve it is satisfied that the exception set out in section 235(b) of the Local Government Regulation 2012 (Regulation) applies and that due to the specialised nature of the system SKIDATA Australasia is the only service supplier that can supply the software to support Council’s existing Car Parking system.
C. That Council resolve to enter into a contract with SKIDATA Australasia for the upgrade of the SKIDATA V14 Parking Logic Software, for the estimated sum of twenty-seven thousand dollars excluding GST ($27,000).
D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
Governance and Transparency Committee – item 4
Plumbing Trade Services Tender No. 15099
A. That in accordance with s233 of the Local Government Regulation 2012, Council approve a Preferred Supplier Arrangement with three (3) Suppliers for the supply of Plumbing Trade Services.
B. That Council resolve under s233(7) of the Local Government Regulation 2012, it is satisfied that it will obtain better value for money by entering into a Preferred Supplier Arrangement for a term of more than two (2) years.
C. That Council enter into a Preferred Supplier Arrangement with three (3) suppliers as listed below, for the provision of Plumbing Trade Services under a Schedule of Rates agreement to the estimated sum of five million, six hundred and nineteen thousand, one hundred and ninety-five dollars and forty-seven cents excluding GST ($5,619,195.47)(total cost if all extensions are executed), for a period of two (2) years with the option to extend the contract by three (3) x further, one (1) year periods.
1. Primary Supplier – O’Brien Electrical and Plumbing Coopers Plains
2. Secondary Supplier – PlumbPro Plumbing Services
3. Secondary Supplier – CVSG Asset Services Pty Ltd
D. That the Chief Executive Officer be authorised to negotiate and finalise the term of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
Governance and Transparency Committee – item 5
Oracle Licences, Maintenance and Support
A. That Council resolve it is satisfied under section 235(b) of the Local Government Regulation 2012 (Regulation) that the exception applies and that Oracle, as the owner of the proprietary software, is a supplier providing specialised services in the form of licences, maintenance and support for Council’s current Enterprise Resource Planning (ERP), Linux and Virtual Machine software utilised for the management of Ipswich City Council’s critical and operational financial, purchasing, contract and asset information.
B. That Council enter into a contract with Oracle Corporation Australia Pty Limited for the provision of licences, support and maintenance of the ERP, Linux, Virtual Machine software and any other related software as provided by Oracle for a period of one (1) year with the option to extend the contract by up to four (1) one (1) year periods, for the estimated sum of three million, seven hundred and fifty thousand dollars excluding GST ($3,750,000) total cost if all extensions are executed.
C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
D. That information on the risk profile of this purchase, the benefits and the performance of the vendor to date, be provided prior to the Council Ordinary Meeting scheduled for 26 November 2020.
At 9.25am Councillor Andrew Fechner left the meeting room due to a previously declared interest in Item 2.
Items 2 and 6 of the Governance and Transparency Committee was considered separately.
Governance and Transparency Committee – item 2
Grounds Maintenance and Associated Services
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Jacob Madsen:
A. That in accordance with s233 of the Local Government Regulation 2012 , Council approve a Preferred Supplier Arrangement for the supply of Grounds Maintenance and Associated Services .
B. That Council enter into a contract for the provision of Grounds Maintenance and Associated Services with the suppliers listed below for a period of three (3) years with the option to extend the contract by two (2) x further, one (1) year periods, for the estimated sum of eight million, two hundred and ninety three thousand, two hundred and thirty dollars and eighty two cents excluding GST ( $8,293,230.82) (total cost if all extensions are executed):
(a) River City Garden & Lawn Pty Ltd
(b) Savco Vegetation Services Pty Ltd
(c) Sundai Vegetation Management Pty Ltd
(d) GLG GreenLife Group Pty Ltd ATF GLG GreenLife Group Unit Trust
(e) Skyline Landscape Services (QLD) Pty Ltd
(f) Austspray Environmental Weed Control Pty Ltd
C. That the Chief Executive Officer be authorised to negotiate and finalise the term of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009 .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Kunzelmann
Milligan
Jonic
All Councillors except Councillor Andrew Fechner were present when the vote was taken.
At 9.25am Councillor Andrew Fechner returned to the meeting room.
Governance and Transparency Committee – item 6
Transparency and Integrity Hub - Publication of Councillor Expenses
Moved by Mayor Teresa Harding:
Seconded by Councillor Russell Milligan:
A. That Council resolve that Councillor expenses for current serving Councillors are published only for those who have provided either their express or implied consent to their personal information being published on the Transparency and Integrity Hub.
B. That Council note that the application for a waiver from its obligation to comply with the privacy principles in the public interest in line with section 157 of the Information Privacy Act 2009 in order for certain prescribed personal information of Councillors and Directors of controlled beneficial entities to be published on the Transparency and Integrity Hub is proceeding.
VARIATION
Councillor Tully proposed a variation to Recommendation A in that the words ‘either their’ and ‘or implied’ be deleted.
A. That Council resolve that Councillor expenses for current serving Councillors are published only for those who have provided express consent to their personal information being published on the Transparen
Mentions: Ipswich
Committee Report - Community, Culture, Arts and Sport Committee - 19 November 2020
Resolution: Moved by Councillor Andrew Fechner:
13.3
Community, Culture, Arts and Sport Committee
Moved by Councillor Andrew Fechner:
Seconded by Councillor Nicole Jonic:
That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee Report No. 2020(04) of 19 November 2020 with the exception of Item 1.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Item 1 of the Community Culture, Arts and Sport Committee No. 2020(04) of 19 November 2020 was considered separately:
Community, Culture, Arts and Sport Committee – item 1
Update on the Ipswich Youth Advisory Council (IYAC)
Moved by Councillor Andrew Fechner:
Seconded by Councillor Nicole Jonic:
That the report be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
This block motion adopts Item 2, 3, 4 and 5 of the Community, Culture, Arts and Sport Committee of 19 November 2020 as resolutions of the Council:
Community, Culture, Arts and Sport Committee – item 2
COVID-19 Social and Economic Monitoring Report Series
That this series of monitoring reports be received and the contents noted.
Community, Culture, Arts and Sport Committee – item 3
Living in Ipswich Pilot Survey Results
A. That the Living in Ipswich Pilot Views Report and Individual Data Portraits be noted and accepted.
B. That the outline for Council’s annual liveability survey, commencing April 2021 be noted and accepted.
Community, Culture, Arts and Sport Committee – item 4
Evaluation: Children Young People and Families Policy Launch
That Council note the contents of the attached event evaluation reports and outline of next steps.
Community, Culture, Arts and Sport Committee – item 5
Strengthening Community Engagement report
That the report be received and the contents noted.
Mentions: Ipswich
Committee Report - Economic and Industry Development Committee - 19 November 2020
Resolution: Moved by Councillor Nicole Jonic:
13.4
Economic and Industry Development Committee
All items of the Economic and Industry Development Committee No. 2020(04), being items 1, 2 and 3 were considered separately.
Economic and Industry Development Committee – item 1
Willowbank (Ebenezer) Intermodal Terminal Social and Economic Benefits and Impacts Report
Moved by Councillor Nicole Jonic:
Seconded by Councillor Russell Milligan:
A. That the findings of the Willowbank Intermodal Terminal Social and Economic Benefits and Impacts Study report be received and noted.
B. That Council note the development of an advocacy plan will be progressed in conjunction with Council to assist in determining Council’s future role in the precinct and to guide advocacy activities.
C. That the Office of Economic Development conduct a series of workshops to engage further with Council regarding the opportunities and issues associated with the future development of the Ebenezer Regional Industrial Area.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Economic and Industry Development Committee – item 2
Pilot Facade Improvement Program
Moved by Councillor Nicole Jonic:
Seconded by Deputy Mayor Marnie Doyle:
A. That Council endorse $93,723.73 of the approved $100,000 Pilot Façade Improvement Program funding support being allocated to assessed applications ranked 1 to 8 in Attachment 1.
B. That Council endorse an additional $36,849.23 (along with the $6,276.27 remaining budget) in funding support to the Pilot Façade Improvement Program to be allocated to assessed applications numbered 9, 10, 11 and 12 in Attachment 1.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Economic and Industry Development Committee – item 3
Food Truck Friendly Council
Moved by Councillor Nicole Jonic:
Seconded by Deputy Mayor Marnie Doyle:
A. That Council determine that Council should be ‘food truck friendly’.
B. That Council endorse the work required to streamline Council processes to make it easier for food trucks to operate in Ipswich.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Adjourn Meeting
Moved by Mayor Teresa Harding:
That the meeting be adjourned at 10.11 am to reconvene at 10.31 am.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
The meeting reconvened at 10.33 am.
Mentions: Willowbank · Ipswich
Committee Report - Environment and Sustainability Committee - 19 November 2020
Resolution: Moved by Councillor Russell Milligan:
13.5
Environment and Sustainability Committee
Recommendation
All items of the Environment and Sustainability Committee Report No. 2020(04) of 19 November 2020 being Items 1, 2 and 3 were considered separately.
Environment and Sustainability Committee – ITEM 1
Sustainability Policy
Moved by Councillor Russell Milligan:
Seconded by Deputy Mayor Marnie Doyle:
That the policy titled ‘Sustainability Policy’ as detailed in Attachment 1 be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Environment and Sustainability Committee – ITEM 2
Waterway Recovery Capital Expenditure Subprogram
Moved by Councillor Russell Milligan:
Seconded by Councillor Andrew Fechner:
A. That a new Waterway Recovery capital works subprogram be created to allow for the delivery of capital projects directly addressing waterway recovery as guided by the Waterway Health Strategy for environmental and biodiversity outcomes.
B. That the prioritised list of projects (Attachment 1), be considered when implementing the Waterway Recovery subprogram as part of the 2021-2022 capital works portfolio.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Environment and Sustainability Committee – ITEM 3
Notice of Motion - Review of Disaster Management Policy
Moved by Councillor Russell Milligan:
Seconded by Councillor Andrew Fechner:
A. That Council review its Disaster Management Policy to confirm that appropriate measures are in place to cater for future weather events and that feedback be sought from councillors by way of a briefing session in relation to the first policy review.
B. That the Disaster Management Policy be amended to change the review term from 2 years to every year immediately following the traditional severe weather season.
C. That a report be provided to a future Council meeting outlining the various weather events and thresholds in place to determine our response and that of other agencies, and what this means to the community by way of support and assistance available.
VARIATION
Councillor Russell Milligan proposed a variation to the motion:
That Recommendation B be amended by including the following words at the beginning of Recommendation B: ‘That as part of undertaking recommendation A, the’.
The mover and seconder of the original motion agreed to the proposed variation.
Moved by Councillor Russell Milligan:
Seconded by Councillor Andrew Fechner:
A. That Council review its Disaster Management Policy to confirm that appropriate measures are in place to cater for future weather events and that feedback be sought from councillors by way of a briefing session in relation to the first policy review .
B. That as part of undertaking Recommendation A, the Disaster Management Policy be amended to change the review term from 2 years to every year immediately following the traditional severe weather season.
C. That a report be provided to a future Council meeting outlining the various weather events and thresholds in place to determine our response and that of other agencies, and what this means to the community by way of support and assistance available.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
At 10.42 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to a previously declared interest in Item 13.6.
Committee Report - Ipswich Central Redevelopment Committee - 19 November 2020
Resolution: Moved by Deputy Mayor Marnie Doyle:
13.6
Ipswich Central Redevelopment Committee
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
That Council adopt the recommendations of the Ipswich Central Redevelopment Committee Report No. 2020(06) of 19 November 2020 with the exception of Item 6.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Ireland
Tully
Doyle
Kunzelmann
Milligan
Jonic
All Councillors except Councillors Jacob Madsen and Andrew Fechner were present when the vote was taken.
The motion was put and carried.
This block motion adopts Items 1, 2, 3, 4, 5 and 7 of the Ipswich Central Redevelopment Committee No. 2020(06) of 19 November 2020.
Ipswich Central Redevelopment Committee – ITEM 1
Nicholas Street Precinct: Communications, Engagement and Activation Monthly Report
That the Nicholas Street Precinct: Communications, Engagement and Activation Monthly Report be received and the contents noted.
Ipswich Central Redevelopment Committee – ITEM 2
Nicholas Street Precinct Executive Report No. 21 to 2 November 2020
That the Nicholas Street Precinct Executive Report No. 21 to 2 November 2020 be received and the contents noted.
Ipswich Central Redevelopment Committee – ITEM 3
Retail Sub-Project Steering Committee - October 2020
That the Retail Sub-project Steering Committee Report No. 4 for October 2020 be received and the contents noted.
Ipswich Central Redevelopment Committee – ITEM 4
Designation of Nicholas Street Mall
A. That Council resolve to approve the inclusion of a notation on the planning scheme zoning maps to define the area of the proposed Nicholas Street mall.
B. That a report listing the pros and cons of the proposed options be considered at the Council Ordinary meeting scheduled for 26 November 2020.
Ipswich Central Redevelopment Committee – ITEM 5
CBD Car Park - Hours of Operation and Fee Structure
A. That the report on the CBD Car Park – Hours of Operation and Fee Structure dated 2 November 2020 be received and the contents noted.
B. That the recommended Hours of Operation and Fee Structure for the CBD Car Park as detailed in the report by the Project Manager entitled ‘CBD Car Park – Hours of Operation and Fee Structure’ dated 2 November 2020 be adopted.
Ipswich Central Redevelopment Committee – ITEM 7
Community Safety Strategy Action Plan - Nicholas Street Precinct
A. That the Community Safety Strategy Action Plan be received and noted.
B. That the budget implications of the Community Safety Strategy Action Plan be received and noted.
Item 6 of the Ipswich Central Redevelopment Committee was considered separately.
Ipswich Central Redevelopment Committee – ITEM 6
Establishment of Safe City Advisory Group
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That Council endorse the creation of the Safe City Advisory Group.
B. That the members of the Safe City Advisory Group be selected at the Council Ordinary Meeting scheduled for 26 November 2020.
VARIATION
Mayor Teresa Harding proposed a variation to the motion:
That the members of the Safe City Advisory Group be as follows:
· Councillor Jacob Madsen
· Deputy Mayor Marnie Doyle
· Councillor Andrew Fechner
· Councillor Kate Kunzelmann
· Councillor Russell Milligan
The mover and seconder of the original motion agreed to the proposed variation.
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Kate Kunzelmann:
A. That Council endorse the creation of the Safe City Advisory Group.
B. That the members of the Safe City Advisory Group be as follows:
· Councillor Jacob Madsen
· Deputy Mayor Marnie Doyle
· Councillor Andrew Fechner
· Councillor Kate Kunzelmann
· Councillor Russell Milligan
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Ireland
Tully
Doyle
Kunzelmann
Milligan
Jonic
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
At 10.47 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.
14. Officers’ Reports
Mentions: Nicholas Street · Ipswich
1. Considereration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies
Resolution: Moved by Mayor Teresa Harding:
15.1
Consideration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies
RECOMMENDATION A
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Marnie Doyle:
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Marnie Doyle:
A. That Council not appoint any councillor advisors.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Consideration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies
RECOMMENDATION b
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
B. That the revised policy titled ‘Councillor Expenses Reimbursement and Administrative Support Policy’ as detailed in Attachment 1 be adopted.
VARIATION
Councillor Paul Tully proposed a variation to the motion:
That the following words be added to the end of Recommendation B:
‘with the exception of Item 12 which is to be reconsidered at the December Ordinary Meeting’.
The mover and seconder of the original motion agreed to the proposed variation.
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
B. That the revised policy titled ‘Councillor Expenses Reimbursement and Administrative Support Policy’ as detailed in Attachment 1 be adopted with the exception of Item 12 which is to be reconsidered at the December Ordinary Meeting.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Consideration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies
RECOMMENDATION C
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
C. That funding for the Senior Policy and Communications roles be considered for inclusion during a future budget amendment process.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Consideration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies
RECOMMENDATION D
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
D. That the revised policy titled ‘Investigations Policy’ as detailed in Attachment 2 be adopted.
Matter to lay on the table
Moved by Councillor Paul Tully:
That the matter lay on the table until the December Council Ordinary Meeting.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
2. Legislative Amendments to Council Meetings Policies
Resolution: Moved by Mayor Teresa Harding:
15.2
Legislative Amendments to Council Meetings Policies
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Marnie Doyle:
A. That the revised policy titled ‘Meeting Procedures Policy’ as detailed in Attachment 1 be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Deputy Mayor Marnie Doyle:
B. That the revised policy titled ‘Meeting Conduct Policy’ as detailed in Attachment 2 be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
3. Council, Committee Meetings and Briefings/Workshop dates for 2021 and January 2022
Resolution: Moved by Mayor Teresa Harding:
15.3
Council, Committee Meetings and Briefings/Workshop dates for 2021 and January 2022
Recommendation
A. That the Council, Committee Meetings and Briefings/Workshop dates for 2021 and January 2022 be held as detailed in Attachment 1 and as outlined below:
COUNCIL/COMMITTEE
MEETING DAY AND TIME
MEETING DATES
Council Ordinary Meeting
Thursday - 9.00 am
28 February 2021
25 March 2021
29 April 2021
27 May 2021
24 June 2021
22 July 2021
19 August 2021
16 September 2021
21 October 2021
18 November 2021
9 December 2021
27 January 2022
Growth, Infrastructure and Waste
Thursday - 9.00 am
11 February 2021
11 March 2021
15 April 2021
13 May 2021
10 June 2021
8 July 2021
5 August 2021
2 September 2021
7 October 2021
4 November 2021
2 December 2021
Governance and Transparency
Thursday - 9.00 am
18 February 2021
18 March 2021
22 April 2021
20 May 2021
17 June 2021
15 July 2021
12 August 2021
9 September 2021
14 October 2021
11 November 2021
December only – all committees held on one day – 10 minutes after the conclusion of the Growth, Infrastructure and Waste Committee
2 December 2021
Community, Culture, Arts and Sport
Thursday - 10 minutes after the conclusion of the Governance and Transparency Committee
18 February 2021
18 March 2021
22 April 2021
20 May 2021
17 June 2021
15 July 2021
12 August 2021
9 September 2021
14 October 2021
11 November 2021
2 December 2021
Economic and Industry Development
Thursday - 10 minutes after the conclusion of the Community, Culture, Arts and Sport Committee
18 February 2021
18 March 2021
22 April 2021
20 May 2021
17 June 2021
15 July 2021
12 August 2021
9 September 2021
14 October 2021
11 November 2021
2 December 2021
Environment and Sustainability
Thursday - 10 minutes after the conclusion of the Economic and Industry Development Committee
18 February 2021
18 March 2021
22 April 2021
20 May 2021
17 June 2021
15 July 2021
12 August 2021
9 September 2021
14 October 2021
11 November 2021
2 December 2021
Ipswich Central Redevelopment Committee
Thursday - 10 minutes after the conclusion of the Environment and Sustainability Committee
18 February 2021
18 March 2021
22 April 2021
20 May 2021
17 June 2021
15 July 2021
12 August 2021
9 September 2021
14 October 2021
11 November 2021
2 December 2021
Briefings/Workshops
Tuesday - 9.00 am to 4.00 pm
2 February 2021
23 February 2021
2 March 2021
30 March 2021
27 April 2021
4 May 2021
25 May 2021
2 June 2021
22 June 2021
27 July 2021
2 August 2021
24 August 2021
7 September 2021
5 October 2021
19 October 2021
9 November 2021
30 November 2021
Strategic Workshops
Thursday – 11.00 am to 4.00 pm
11 February 2021
11 March 2021
15 April 2021
13 May 2021
10 June 2021
8 July 2021
5 August 2021
2 September 2021
7 October 2021
4 November 2021
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
Matter to lay on the table
Moved by Mayor Teresa Harding:
That the matter lay on the table.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Mentions: Ipswich
4. Report - Audit and Risk Management Committee No. 2020(05) of 16 November 2020
Resolution: Moved by Councillor Nicole Jonic:
15.4
Report - Audit and Risk Management Committee No. 2020(05) of 16 November 2020
Moved by Councillor Nicole Jonic:
Seconded by Deputy Mayor Marnie Doyle:
That the report of the Audit and Risk Management Committee No. 2020(05) of 16 November 2020 be received, the contents noted and the recommendations contained therein be adopted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
5. Quarter 1 - Operational Plan 2020-2021 Quarterly Performance Report
Resolution: Moved by Deputy Mayor Marnie Doyle:
15.5
Quarter 1 - Operational Plan 2020-2021 Quarterly Performance Report
Moved by Deputy Mayor Marnie Doyle:
Seconded by Councillor Nicole Jonic:
That the report be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
6. Monthly Finance Performance Report - October 2020
Resolution: Moved by Councillor Nicole Jonic:
15.6
Monthly Finance Performance Report - October 2020
Moved by Councillor Nicole Jonic:
Seconded by Councillor Kate Kunzelmann:
That the report on Council’s financial performance for the period ending 31 October 2020, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
7. Queensland Audit Office Final Management Report 2019-2020
Resolution: Moved by Councillor Andrew Fechner:
15.7
Queensland Audit Office Final Management Report 2019-2020
Moved by Councillor Andrew Fechner:
Seconded by Deputy Mayor Marnie Doyle:
That the 2019-2020 final management report for Ipswich City Council, as detailed in Attachment 1, be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
Councillor Nicole Jonic advised that she previously declared a Prescribed Conflict of Interest in relation to Item 15.8 and that she would be endeavouring to obtain future advice in relation to this declaration.
At 11.28 am Councillor Nicole Jonic left the meeting room due to a previously declared interest in Item 15.8.
Mentions: Ipswich
8. Sub-regional Waste Alliance - Expression of Interest for Resource Recovery and/or Waste Disposal Services
Resolution: Moved by Mayor Teresa Harding:
15.8
Sub-regional Waste Alliance - Expression of Interest for Resource Recovery and/or Waste Disposal Services
Moved by Mayor Teresa Harding:
Seconded by Councillor Paul Tully:
A. That Council resolve to adopt one or more of the presented options and associated resolution/s in responding to the outcomes from the Sub-Regional Waste Alliance Expression of Interest (EoI) for resource recovery and / or waste disposal as detailed in this report, and as follows:
Option 1 . Council proceed with one or more of the potential sub-regional solutions, where the resolution is:
1. That subject to:
· the decisions of other Sub-Regional Waste Alliance Councils resulting in minimum ongoing participation thresholds being reached; and
· participating Councils agreeing on a new Heads of Agreement and Governance Model; and
· participating Councils agreeing upon acceptable operating parameters;
The shortlist of potential sub-regional solutions and associated respondents, as identified in Schedule 1 of the confidential evaluation report be invited to participate in an Early Tenderer Involvement (ETI) process:
· Solution 1 and/or;
· Solution 2 and/or;
· Solution 3
(Council can choose one or more of the Solutions or delete those it does not want any further involvement with. By choosing 2 or more solutions, there is the opportunity for an ‘integrated’ solution) .
2. That the Mayor and Chairperson, or their Councillor delegate/s, represent Ipswich City Council on the Steering Group as detailed in Section 15 of the confidential evaluation report.
3. That the Chief Executive Officer, or their delegate, be delegated authority to represent Ipswich City Council on the Steering Group as detailed in Section 15 of the confidential evaluation report.
4. That the Chief Executive Officer be delegated authority to execute a new Heads of Agreement as detailed in Section 15 of the confidential evaluation report.
5. That all Expressions of Interest identified in Schedule 2 of the confidential evaluation report be set aside and not considered further for a sub-regional solution.
Option 2 . Council does not proceed further with one or more of the potential sub-regional solutions, where the resolution is:
That Council not proceed any further with a potential sub-regional solution.
Option 3 . Council participates further in one or more of the individual solutions, where the resolution is:
That under the tender consideration plan associated with the Expression of Interest for Resource Recovery and/or Waste Disposal Services, or otherwise in accordance with the Local Government Act and Local Government Regulation , Council identify and proceed with an appropriate procurement process in relation to the following individual solutions, as identified in Schedule 3 of the confidential evaluation report:
· Solution 3
· Solution 4
(Council can choose one or more applicable individual solutions from Schedule 3)
Option 4 . Council does not proceed further in any solutions (sub-regional or individual), where the resolution is:
That Council not proceed any further in any procurement related to the Expression of Interest and no further action be taken.
VARIATION
Councillor Paul Tully proposed a variation to the motion:
That 2. Under Option 1 the word Chairperson be changed to the Chairperson of the Environment and Sustainability Committee.
The seconder of the original motion agreed to the proposed variation.
FURTHER VARIATION
Mayor Teresa Harding proposed a further variation to the motion:
That 2. Under Option 1 the Deputy Chairperson of the Environment and Sustainability Committee also be included.
That Recommendation A include adoption of solutions 1, 2 and 3.
The mover of the original motion agreed to the proposed further variation.
Moved by Mayor Teresa Harding:
Seconded by Councillor Paul Tully:
A. That Council resolve to adopt solutions 1, 2 and 3 of the presented options and associated resolution/s in responding to the outcomes from the Sub-Regional Waste Alliance Expression of Interest (EoI) for resource recovery and / or waste disposal as detailed in this report, and as follows:
Option 1 . Council proceed with one or more of the potential sub-regional solutions, where the resolution is:
1. That subject to:
· the decisions of other Sub-Regional Waste Alliance Councils resulting in minimum ongoing participation thresholds being reached; and
· participating Councils agreeing on a new Heads of Agreement and Governance Model; and
· participating Councils agreeing upon acceptable operating parameters;
The shortlist of potential sub-regional solutions and associated respondents, as identified in Schedule 1 of the confidential evaluation report be invited to participate in an Early Tenderer Involvement (ETI) process:
· Solution 1 and
· Solution 2 and
· Solution 3
(Council can choose one or more of the Solutions or delete those it does not want any further involvement with. By choosing 2 or more solutions, there is the opportunity for an ‘integrated’ solution) .
2. That the Mayor, Chairperson and Deputy Chairperson of the Environment and Sustainability Committee, or their Councillor delegate/s, represent Ipswich City Council on the Steering Group as detailed in Section 15 of the confidential evaluation report.
3. That the Chief Executive Officer, or their delegate, be delegated authority to represent Ipswich City Council on the Steering Group as detailed in Section 15 of the confidential evaluation report.
4. That the Chief Executive Officer be delegated authority to execute a new Heads of Agreement as detailed in Section 15 of the confidential evaluation report.
5. That all Expressions of Interest identified in Schedule 2 of the confidential evaluation report be set aside and not considered further for a sub-regional solution.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
All Councillors except Councillor Nicole Jonic were present when the vote was taken.
The motion was put and carried.
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
B. That the Chief Executive Officer immediately notify in writing, the Chief Executive Officer of Logan City Council as the lead procuring Council for the Expression of Interest, Council’s resolution/s of one or more of the options presented in Recommendation A to this report.
C. Where Option 1 is chosen, that the required budget of $110,000 be approved for 2020-2021 via Budget Amendment, and $380,000 for the build of the 2021-2022 budget.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
All councillors except Councillor Jonic were present for the vote.
The motion was put and carried.
At 11.55 am Councillor Jonic returned to the meeting.
Mentions: Ipswich
9. Advisory Panel for Chief Executive Officer Annual Performance Appraisal
Resolution: Moved by Mayor Teresa Harding:
15.9
Advisory Panel for Chief Executive Officer Annual Performance Appraisal
Moved by Mayor Teresa Harding:
Seconded by Councillor Andrew Fechner:
That Council resolve that Deputy Mayor Marnie Doyle and Councillor Andrew Fechner be appointed to assist the Mayor who will chair the Advisory Panel for the Chief Executive Officer Annual Performance Appraisal.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Fechner
Kunzelmann
Milligan
Jonic
The motion was put and carried.
At 11.56 am Councillor Andrew Fechner left the meeting room due to a previously declared interest in Item 16.1.
15. Notices of Motion
1. Notice of Motion - Footpath Dining
Resolution: Moved by Councillor Nicole Jonic:
16.1
Notice of Motion - Footpath Dining
Moved by Councillor Nicole Jonic:
Seconded by Deputy Mayor Marnie Doyle:
A. That Council consider waiving its scheduled footpath dining licence fees for the 2020-2021 financial year for all current, new and additional footpath dining to encourage growth in this area given hospitality has been one of the hardest hit areas during COVID-19 restrictions.
B. That Council review the footpath dining licence application process and standard licence conditions to identify opportunities to simplify the process and ease the regulatory requirements on business.
C. That a report be prepared which identifies:
1. How a footpath dining licence fee waiver may support the expansion of footpath dining in Ipswich.
2. The potential amount of fees to be waived or refunded.
3. Opportunities for simplification of the licence application process and standard licence conditions; and
4. The anticipated benefit of these measures to businesses, residents, and the local economy.
D. That the report be presented to the next relevant meeting of Council no later than January 2021.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Harding Nil
Madsen
Ireland
Tully
Doyle
Kunzelmann
Milligan
Jonic
All Councillors except Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
At 12.01 pm Councillor Andrew Fechner returned to the meeting room.
16. Questions on Notice
Mentions: Ipswich
16.1 New Item (Council) - NOTICE OF MOTION
NOTICE OF MOTION
Councillor Paul Tully tabled the following Notice of Motion
That in the interests of transparency and accountability and to provide a safe, healthy and productive workplace that is focused on eliminating risks associated with the adverse effects of alcohol and other drugs in the workplace, Council implement regular and random drug and alcohol testing for all Councillors, with effect from 1 February 2021.
MEETING CLOSED
The meeting closed at 12.03 pm.
Source: Ipswich City Council meeting minutes (CC BY 4.0).