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Council — 2020-05-26
G1 New Item (Council) - PETITION
Resolution: Moved by Councillor Kate Kunzelmann:
G1.
PETITION – SKATE PARK SUTTON PARK, BRASSALL
Petition received by Jim Madden MP Member for Ipswich West on behalf of residents of Brassall containing 61 signatures, requesting council demolish and reconstruct the Skate Park at Sutton Park, Brassall, to meet all relevant safety requirements, after full consultation with the residents of Brassall.
Moved by Councillor Kate Kunzelmann:
That the petition be referred to the appropriate council department for investigation and the preparation of a response or report back to council.
Seconded Councillor Russell Milligan
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
H.
PRESENTATIONS AND DEPUTATIONS
Nil
I.
PUBLIC PARTICIPATION
Mayor Teresa Harding noted 6 public participation submissions received from residents on the following matters:
Item J – Feedback on Confirmation of Minutes
Submission comment: That before confirming the minutes, councillors should note that for best practice governance, minutes should state specific reasons why the meeting was closed and a summary of what was discussed while the matter was closed.
Response: Mayor Teresa Harding confirmed that at the General Purposes Committee the meeting was closed twice and that residents would like to have an explanation provided in the minutes as to why a matter is commercial in confidence.
Item N – Report of the General Purposes Committee
Submission comment: In future the CBD development should not be discussed at the General Purposes Committee. It is of major community interest.
The General Purposes Committee should not be used for every matter before Council. Doing so undermines the new Council initiative to accept community submissions unless submissions are also accepted for the committee. Otherwise, the community can only make submissions after the decisions have effectively been made. Residents of Ipswich are going to get very sceptical of the General Purposes Committee.
Response: Mayor Teresa Harding stated that this matter would be taken on notice.
Item 5 on the report of the General Purposes Committee – Amendment of Council’s Meeting Procedure Policy
Submission comment: This matter is a waste of Council time and Councillors should focus on strategic issues of importance to the community.
Response: Mayor Teresa Harding outlined that it is a policy decision of council that any change to policy must come to council so that it can be dealt with in an open and accountable manner.
Item P2 – Notice of Motion in relation to recognition of David Pahlke
Submission comment: The submission referenced that they were against this matter.
Response: Mayor Teresa Harding noted this comment.
Officer’s Report – Establishment of Ipswich Central Redevelopment Standing Committee
Submission comment: The resident raised concern about the Ipswich Central Redevelopment Standing Committee and that it does not go back to the old days of Ipswich City Properties in that it is not a board but is a true governance committee and ensuring that paperwork and documentation is open to the public.
Response: Mayor Teresa Harding noted this comment.
Officer’s Report – Establishment of Ipswich Central Redevelopment Standing Committee
Submission comment: If this committee is to be made up of the current Councillors, then for the Ipswich community to feel confident in the process for the redevelopment of the CBD, going forward, Councillors that were part of the past Council should not be able to represent the community on this committee. This way the community would feel confident that there is a new focus and transparency from the Council.
Response: Mayor Teresa Harding noted this comment.
J. Confirmation of Minutes
Confirmation of Minutes - Council Ordinary Meeting - 24 March 2020
Resolution: Moved by Councillor Jacob Madsen:
J1.
Confirmation of Minutes of Ordinary Meeting
Moved by Councillor Jacob Madsen:
That the Minutes of the Ordinary Meeting held on 24 March 2020 be confirmed.
Seconded by Deputy Mayor Marnie Doyle
Mayor Teresa Harding sought comment from the Chief Executive Officer and the former Interim Administrator as to the accuracy of the minutes.
The Chief Executive Officer and former Interim Administrator (Steve Greenwood) confirmed the minutes as true and correct.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
Confirmation of Minutes - Council Special Meeting - 27 April 2020
Resolution: Moved by Councillor Russell Milligan:
J2.
Confirmation of Minutes of POST-ELECTION Meeting
Moved by Councillor Russell Milligan:
That the Minutes of the Post-Election Meeting held on 27 April 2020 be confirmed.
Seconded by Deputy Mayor Marnie Doyle
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
K. mayoral Minute
1. Full Report on the health and management of the Bremer River and Ipswich waterways
Resolution: Moved by Mayor Teresa Harding:
K1.
Full Report on the health and management of the Bremer River and Ipswich waterways
Moved by Mayor Teresa Harding:
That a full report on Council’s roles and responsibilities in the management of the Bremer River and Ipswich waterways be presented to Council for consideration of future actions and investment priorities.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
L. Declarations of Interest in matters on the agenda
Mentions: Ipswich
New Item (Council) - Declarations of Interest
conflict of interest
Councillor Jacob madsen
In accordance with section 175E of the Local Government Act 2009 , Councillor Jacob Madsen informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in Item N1. for item 11, 12, 13 and 14 of the Report of the General Purposes Committee and in the Officer’s Report Item 8.3 titled Establishment of Ipswich Central Redevelopment Standing Committee.
The nature of the interest is that he is Assistant Secretary of the Ipswich Trades Hall and Labour Day Committee which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment program that council is undergoing.
Councillor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while these matters are debated and the vote taken.
material personal interest
Councillor andrew fechner
In accordance with section 175C of the Local Government Act 2009 , Councillor Andrew Fechner informed the meeting that he has a Material Personal Interest in Item N1. for items 11, 12, 13 and 14 of the Report of the General Purposes Committee and in the Officer’s Report Item 8.3 titled Establishment of Ipswich Central Redevelopment Standing Committee.
The nature of the interest is that he stands to gain a benefit or suffer a loss due to his business interest in Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.
Councillor Andrew Fechner advised he will exclude himself from the meeting while these matters are debated and the vote taken.
M. Business Outstanding
Mentions: Brisbane Street · Ipswich
M New Item (Council) - Lifting Matters from the table
Resolution: Moved by Deputy Mayor Marnie Doyle:
m.
Lifting Matters from the table
Moved by Deputy Mayor Marnie Doyle:
That the following matters be lifted from the table and dealt with accordingly:
· M1 – Cherish the Environment Foundation Limited – 2018-2019 Financial Statements and Final Management Report
· M2 – Cherish the Environment Foundation – Council Representatives.
Seconded by Councillor Jacob Madsen
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
1. Cherish the Environment Foundation Limited - 2018-2019 Financial Statements and Final Management Report
Resolution: Moved by Councillor Kate Kunzelmann:
M1.
Cherish the Environment Foundation Limited - 2018-2019 Financial Statements and Final Management Report
Moved by Councillor Kate Kunzelmann:
A. That the 2018-2019 Financial Statements for Cherish the Environment Foundation Limited, as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted .
B. That the 2018-2019 Final Management Report for Cherish the Environment Foundation Limited, as detailed in Attachment 2 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted .
Seconded by Councillor Sheila Ireland
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
2. Cherish the Environment Foundation - Council Representatives
Resolution: Moved by Councillor Andrew Fechner:
M2.
Cherish the Environment Foundation - Council Representatives
Moved by Councillor Andrew Fechner:
A. That Council nominate Councillor Andrew Fechner and a suitably qualified member of staff as determined by the Chief Executive Officer to be its representatives for the Cherish the Environment Limited Board.
B. That Cherish the Environment Foundation Limited be advised of Council’s nominations as its representatives for the Cherish the Environment Limited Board.
Seconded by Deputy Mayor Marnie Doyle.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
n. Reception and Consideration of Committee Reports
Committee Report - General Purposes Committee - 19 May 2020
Resolution: Moved by Mayor Teresa Harding:
n1.
REPORT OF THE General Purposes Committee – Items 1 to 9
Moved by Mayor Teresa Harding:
That the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted with the exception of Items 10, 11, 12, 13 and 14.
Seconded by Deputy Mayor Marnie Doyle.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
n1.
General Purposes Committee – item 10
Moved by Councillor Russell Milligan:
That Item 10 (Funding Arrangements for Brisbane Lions Stadium, Springfield) of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.
Seconded by Councillor Nicole Jonic
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
At 9.55 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to their declared interest in Items 11, 12, 13 and 14 of the report of the General Purposes Committee.
N1.
GENERAL PURPOSES COMMITTEE – ITEM 11
Moved by Councillor Nicole Jonic:
That Item 11 (Ipswich Central Program Report No 23 to 3 April 2020 and No 24 to 8 May 2020) of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.
Seconded by Deputy Mayor Marnie Doyle.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Ireland
Jonic
Tully
Doyle
Kunzelmann
Milligan
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
N1.
GENERAL PURPOSES COMMITTEE – ITEM 12
Moved by Councillor Nicole Jonic:
That Item 12 Tender Consideration Plan – Appointment of Retail Leasing Agent, Nicholas Street – Ipswich Central Project of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.
Seconded by Councillor Russell Milligan.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Ireland
Jonic
Tully
Doyle
Kunzelmann
Milligan
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
N1.
GENERAL PURPOSES COMMITTEE – ITEM 13
Moved by Councillor Russell Milligan:
That Item 13 – Development Application Recommendation – 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich – 10301/20190/CA – Material Change of Use for a Business Use, Entertainment Use, Recreation Use and Shopping Centre of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.
Seconded by Councillor Sheila Ireland
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Ireland
Jonic
Tully
Doyle
Kunzelmann
Milligan
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
N1.
GENERAL PURPOSES COMMITTEE – ITEM 14
Moved by Deputy Mayor Marnie Doyle:
Item 14 – Governance Arrangements for Ipswich Central Redevelopment of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.
Seconded by Councillor Russell Milligan
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Ireland
Jonic
Tully
Doyle
Kunzelmann
Milligan
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
At 10.04 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.
o. Officers’ Reports
Mentions: Bell Street · Brisbane Street · Nicholas Street · Springfield · Ipswich
1. Quarterly Performance Report - Q3 19/20FY
Resolution: Moved by Deputy Mayor Marnie Doyle:
O1.
Quarterly Performance Report - Q3 19/20FY
Moved by Deputy Mayor Marnie Doyle:
That the report be received and the contents noted.
Seconded by Councillor Kate Kunzelmann .
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
SUPPLEMENTARY MOTION
Moved by Councillor Ireland
That a report outlining the current strategy and policies for libraries including future deployment of library pods, be presented to a future meeting as well as the usage and costing of the Karalee library pod.
Seconded by Deputy Mayor Marnie Doyle
VARIATION TO MOTION
Councillor Russell Milligan proposed a variation to the motion:
That the report be presented to the next Council Ordinary meeting.
The mover and seconder of the supplementary motion agreed to the proposed variation.
That a report outlining the current strategy and policies for libraries including future deployment of library pods, be presented to the next Council Ordinary meeting as well as the usage and costing of the Karalee library pod.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
Mentions: Karalee
2. Report - Audit and Risk Management Committee No. 2020(02) of 20 May 2020
Resolution: Moved by Deputy Mayor Marnie Doyle:
O2.
Report - Audit and Risk Management Committee No. 2020(02) of 20 May 2020
Moved by Deputy Mayor Marnie Doyle:
A. That the General Manager (Corporate Services) provide an update to the August Audit and Risk Management Committee in relation to the resolution of Cherish the Environment Foundation issues including the proposed governance arrangements and responses to the issues raised by the Queensland Audit Office and Internal Audit .
B. That the draft Internal Audit Annual Plan for 2020-2021 that includes the draft Strategic Three Year Internal Audit Plan for 2020-2023 (Attachment 2) as prepared by the Chief Audit Executive be considered and endorsed by the Audit and Risk Management Committee.
C. That through the Audit and Risk Management Committee Chair, the final valuation report for 2019-2020 (to be finalised by mid-June 2020) be circulated to Committee Members for discussion and endorsement and if required a special Audit and Risk Management Committee meeting be convened to approve and endorse the report prior to 30 June 2020.
D. That a presentation relating to processes and controls for maintaining privacy on council related matters and information be presented to the August meeting of the Audit and Risk Management Committee.
E. That a presentation relating to council’s IT general Control Framework including IT governance, accountabilities, delegations access and process controls and cyber security from a council perspective, be presented to the August meeting of the Audit and Risk Management Committee.
Seconded by Councillor Nicole Jonic.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
At 10.20 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to their declared interest in Item 3 titled Establishment of Ipswich Central Redevelopment Standing Committee.
Mentions: Ipswich
3. Establishment of Ipswich Central Redevelopment Standing Committee
Resolution: Moved by Councillor Russell Milligan:
O3.
Establishment of Ipswich Central Redevelopment Standing Committee
Moved by Councillor Russell Milligan:
A. That Council establish the Ipswich Central Redevelopment Committee.
B. That Council determine the membership of the Ipswich Central Redevelopment Committee, including the appointment of the Chair of the Committee.
C. That the Ipswich Central Redevelopment Committee be held 10 minutes after the conclusion of the General Purposes Committee on 23 June 2020 and 21 July 2020 with further meetings to be confirmed by Council.
D. That the terms of reference for the Ipswich Central Redevelopment Committee as shown in Attachment 1 be adopted.
Seconded by Councillor Nicole Jonic.
VARIATION TO MOTION
Deputy Mayor Marnie Doyle proposed a variation to Recommendation B:
That Deputy Mayor Marnie Doyle be appointed as Chairperson of the Ipswich Central Redevelopment Committee and that membership comprise of Mayor Teresa Harding, Councillors Kate Kunzelmann, Nicole Jonic and Russell Milligan.
The mover and seconder agreed to the proposed variation of Recommendation B.
A. That Council establish the Ipswich Central Redevelopment Committee.
B. That Deputy Mayor Marnie Doyle be appointed as Chairperson of the Ipswich Central Redevelopment Committee and that membership comprise of Mayor Teresa Harding, Councillors Kate Kunzelmann, Nicole Jonic and Russell Milligan.
C. That the Ipswich Central Redevelopment Committee be held 10 minutes after the conclusion of the General Purposes Committee on 23 June 2020 and 21 July 2020 with further meetings to be confirmed by Council.
D. That the terms of reference for the Ipswich Central Redevelopment Committee as shown in Attachment 1 be adopted.
Mayor Teresa Harding called for a division on the vote
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Ireland
Jonic
Tully
Doyle
Kunzelmann
Milligan
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
The motion was put and carried.
At 10.28 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.
p. Notices of Motion
Mentions: Ipswich
1. Notice of Motion - Use of captioning on live stream meetings
Resolution: Moved by Councillor Sheila Ireland:
p1.
Notice of Motion - Use of captioning on live stream meetings
Moved by Councillor Sheila Ireland:
That Ipswich City Council ensures that Council meetings are accessible and inclusive for all people with a disability through the use of captioning on publically available live stream meetings.
Seconded by Councillor Kate Kunzelmann
VARIATION TO MOTION
Mayor Teresa Harding proposed a variation to the motion:
That a report be presented back to council to explore the accessibility, costs, schedule, timeframes and capability to allow for an informed decision.
The mover and seconder agreed to the proposed variation.
Mayor Teresa Harding called for a division on the vote
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
Mentions: Ipswich
2. Notice of Motion - Recognition of David Pahlke
Resolution: Moved by Councillor Sheila Ireland:
p2.
Notice of Motion - Recognition of David Pahlke
Moved by Councillor Sheila Ireland:
That Ipswich City Council recognise the contribution of David Pahlke to Rosewood and surrounds and his longstanding efforts to establish a local library with the installation of a plaque next to the official Rosewood Library opening plaque.
Seconded by Councillor Paul Tully.
Mayor Teresa Harding called for a division on the vote
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Ireland Harding
Tully Madsen
Jonic
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and lost.
MOTION
Moved by Mayor Teresa Harding:
That a report on all community assets named after dismissed councillors be submitted to the next council ordinary meeting.
Seconded by Councillor Kate Kunzelmann
VARIATION TO MOTION
Deputy Mayor Marnie Doyle proposed a variation to the motion:
That a report listing all community assets and infrastructure named after dismissed councillors be submitted to the next council ordinary meeting.
The mover and seconder agreed to the proposed variation.
Mayor Teresa Harding called for a division on the vote.
AFFIRMATIVE NEGATIVE ABSTAINED
Councillors: Councillors: Councillors:
Harding
Madsen
Ireland
Jonic
Tully
Doyle
Fechner
Kunzelmann
Milligan
The motion was put and carried.
q. Questions on Notice
Nil
MEETING CLOSED
The meeting closed at 10.47 am.
Source: Ipswich City Council meeting minutes (CC BY 4.0).