Home › Meetings › Community, Culture, Arts and Sport Committee — 2021-04-15
Community, Culture, Arts and Sport Committee — 2021-04-15
1. Procurement: Library Collection Resources
Resolution: Moved by Councillor Andrew Fechner:
2. Procurement: Library Collection Resources
This is a report concerning the procurement of the ongoing supply of physical library collection resources including print and audio-visual resources, and the relevant processing required for shelf-readiness of library collection resources for all Ipswich Libraries under Local Buy Pre-Qualified Supplier arrangement ‘Library Resources (Goods and Services) LB284’.
The report recommends that pursuant to section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement “Library Resources (Goods and Services) LB284” by Local Buy Pty Ltd for the provision of physical library collection resources (Council reference 15900), with James Bennett Pty Limited (Supplier) who is a party to the LGA Arrangement.
The cost of the engagement for the provision and processing of physical library collection resources is estimated to be $1,245,500 (ex GST) per annum, or $4,982,000 (ex GST) for the contract term, including options. This estimate is based on current spend and anticipated future budgets and resource requirements.
“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012 .”
RECOMMENDATION
Moved by Councillor Andrew Fechner:
Seconded by Councillor Jacob Madsen:
A. That pursuant to section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement “Library Resources (Goods and Services) LB284” by Local Buy Pty Ltd for the provision of physical library collection resources (Council reference 15900), with James Bennett Pty Limited (Supplier) who is a party to the LGA Arrangement, as detailed in this report by the Goods and Services Category Specialist dated 25 March 2021 .
B. That under the LGA Arrangement with the Supplier, the estimated purchase price is $4,982,000 excluding GST over the entire term, the end date of the initial term being 30 June 2023, with the option to extend at the discretion of Local Buy Pty Ltd for an additional two (2) twelve (12) month terms.
C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed by the LGA Arrangement.
D. That pursuant to section 257(1)(b) of the Local Government Act 2009 , Council delegate to the Chief Executive Officer the power to take “ contractual action ” pursuant to section 238 of the Regulation, in order to implement Council’s decision, however the delegation does not allow for options for extension to be offered in any ancillary contractual arrangements other than those already allowed for under the LGA Arrangement.
Variation to Motion
Councillor Andrew Fechner proposed a variation to the motion:
That Recommendation E as outlined below be added:
E. That the report be updated to include the annual contributions from the Queensland State Government.
The seconder of the original motion agreed to the proposed variation.
RECOMMENDATION
Moved by Councillor Andrew Fechner:
Seconded by Councillor Jacob Madsen:
A. That pursuant to section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement “Library Resources (Goods and Services) LB284” by Local Buy Pty Ltd for the provision of physical library collection resources (Council reference 15900), with James Bennett Pty Limited (Supplier) who is a party to the LGA Arrangement, as detailed in this report by the Goods and Services Category Specialist dated 25 March 2021 .
B. That under the LGA Arrangement with the Supplier, the estimated purchase price is $4,982,000 excluding GST over the entire term, the end date of the initial term being 30 June 2023, with the option to extend at the discretion of Local Buy Pty Ltd for an additional two (2) twelve (12) month terms.
C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed by the LGA Arrangement.
D. That pursuant to section 257(1)(b) of the Local Government Act 2009 , Council delegate to the Chief Executive Officer the power to take “ contractual action ” pursuant to section 238 of the Regulation, in order to implement Council’s decision, however the delegation does not allow for options for extension to be offered in any ancillary contractual arrangements other than those already allowed for under the LGA Arrangement.
E. That the report be updated to include the annual contributions from the Queensland State Government.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Fechner Nil
Kunzelmann
Harding
Madsen
Jonic
The motion was put and carried.
Attachments
1. Updated Officer's Report including the annual contributions from the Queensland State Government ⇨
Mentions: Ipswich
2. Investigate a non-exclusive arrangement with Playgroup Queensland and additional uses for the facility at 56 Harold Summervilles Road, Karalee
Resolution: Moved by Councillor Andrew Fechner:
3. Investigate a non-exclusive arrangement with Playgroup Queensland and additional uses for the facility at 56 Harold Summervilles Road, Karalee
This is a report addressing the request by Council concerning the further investigation by Council officers into a non-exclusive arrangement with Playgroup Queensland and additional uses for the facility at 56 Harold Summervilles Road, Karalee described as Lease D in Lot 1 on RP170788 on SP216939.
RECOMMENDATION
Moved by Councillor Andrew Fechner:
Seconded by Councillor Kate Kunzelmann:
A. That Council receive and note the contents of this report.
B. That Council enter into a Lease with Playgroup Queensland Ltd as per the recommendations from the report presented at the Governance and Transparency Committee No. 2020(03) dated 15 October, 2020 as outlined Recommendations C, D and E below:
C. That Council resolve pursuant to the Local Government Regulation 2012 (the Regulation) that the exception under sections 236(1)(b)(ii) and 236(2) of the Regulation apply to the disposal of the leasehold interest located over part of
56 Harold Summervilles Road, Karalee described as Lease D on Lot 1 on RP170788 on SP216939 (“the land”), by way of a lease between Council and Playgroup Queensland Ltd for a consideration.
D. That Council enter into a Lease with Playgroup Queensland Ltd (“the lessee”) for a five (5) year term .
E. That under s257 of the Local Government Act 2009 , Council resolve to delegate the power to the Chief Executive Officer to authorise and negotiate the terms of the Lease to be executed by Council with Playgroup Queensland Ltd and to do any other acts necessary to implement Council’s decision .
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Fechner Nil
Kunzelmann
Harding
Madsen
Jonic
The motion was put and carried.
Mentions: Harold Summervilles Road · Karalee
3. Major Community Event Sponsorship - Ipswich Show
Resolution: Moved by Mayor Teresa Harding:
4. Major Community Event Sponsorship - Ipswich Show
This is a report concerning the Major Community Event Sponsorship application by Ipswich Show Society for support of the Ipswich Show to be held in May 2021 at Ipswich Showgrounds.
The application is for a cash sponsorship of $40,000 along with in-kind support through the provision of rubbish bins and removal and a range of council services.
Recommendation
That Ipswich Show Society receive $35,000 ex GST cash support for the 2021 Ipswich Show.
VARIATION TO MOTION
Mayor Teresa Harding proposed a variation to the motion:
That the Ipswich Show Society receive $40,000 ex GST cash support and up to $5,000 in kind support for the 2021 Ipswich Show.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
That the Ipswich Show Society receive $40,000 ex GST cash support and up to $5,000 in kind support for the 2021 Ipswich Show.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Fechner Nil
Kunzelmann
Harding
Madsen
Jonic
The motion was put and carried.
Mentions: Ipswich
4.1 New Item (Committees) - Matter on Notice - Ipswich Show and ticket pricing
4.1. Matter on Notice - Ipswich Show and ticket pricing
Mayor Teresa Harding queried if there was any correlation between grant monies provided to the Ipswich Show Society and the cost of entry tickets.
General Manager Community, Cultural and Economic Development to investigate the current pricing of entry tickets and if there is any correlation between grant monies received and entry tickets.
Mentions: Ipswich
4. Quarterly Event Sponsorship and Ticket Allocation Report
Resolution: Moved by Councillor Andrew Fechner:
5. Quarterly Event Sponsorship and Ticket Allocation Report
This is a report concerning event sponsorships approved and ticket allocations made in the period January to March 2021. This quarterly report to the Community, Culture, Arts and Sport Committee is required under the Event Sponsorship Policy.
Recommendation
A. That Council note that the following event sponsorships were approved in the January – March 2021 period:
a. Event Sponsorships over $15,000 ex GST endorsed by council:
1. Ipswich Turf Club - $20,000 ex GST financial support and additional in-kind support of star pickets and covers, rammer and rolls of barrier mesh (all to be returned at no cost to council) for the 2021 Ipswich Cup.
2. Limestone Events Inc. - $10,000 ex GST cash support and the following in-kind support valued at $12,000 ex GST for The Gathering:
· Inclusion of a two page feature in Council’s seasonal Quarterly Guide;
· Inclusion on the Council funded Mt Ommaney Billboard promoting 2021 ‘Ipswich Festivals’ initiatives;
· Erection of (existing) street banners along Brisbane Road to promote the event;
· Support from two staff from the City Events team during event delivery.
b. Event Sponsorships under $15,000 ex GST approved by the General Manager, Community, Cultural and Economic Development:
1. Rocky Trail Entertainment Limited - $3,500 annually for 3 years – total $10,500 ex GST for the Rocky Trail Fox Superflow Ipswich Enduro.
2. Softball Queensland - $10,000 ex GST for the Softball Australia National U23 Men and U23 Women Championships.
3. Ipswich District Teacher-Librarian Network - $14,437.50 combined cash and in-kind support for the StoryArts Festival as follows:
· $6,000.00 ex GST financial support (venue fees and family performance fees)
· $6,437.50 incl GST in-kind support (waiving of Ipswich Civic Centre venue hire)
· $2,000.00 in-kind support (two page feature in Council’s quarterly guide)
B. That council note that there were no event sponsorship related ticket allocations made to Councillors or council staff during this period.
Advice was received during the meeting that in relation to Recommendation Ab2, Softball Queensland have cancelled the events for the Softball Australia National U23 Men and U23 Women Championships therefore requiring this event sponsorship to be removed from the recommendation.
RECOMMENDATION
Moved by Councillor Andrew Fechner:
Seconded by Councillor Nicole Jonic:
A. That Council note that the following event sponsorships were approved in the January – March 2021 period:
a. Event Sponsorships over $15,000 ex GST endorsed by council:
1. Ipswich Turf Club - $20,000 ex GST financial support and additional in-kind support of star pickets and covers, rammer and rolls of barrier mesh (all to be returned at no cost to council) for the 2021 Ipswich Cup.
2. Limestone Events Inc. - $10,000 ex GST cash support and the following in-kind support valued at $12,000 ex GST for The Gathering:
· Inclusion of a two page feature in Council’s seasonal Quarterly Guide;
· Inclusion on the Council funded Mt Ommaney Billboard promoting 2021 ‘Ipswich Festivals’ initiatives;
· Erection of (existing) street banners along Brisbane Road to promote the event;
· Support from two staff from the City Events team during event delivery.
b. Event Sponsorships under $15,000 ex GST approved by the General Manager, Community, Culture and Economic Development:
1. Rocky Trail Entertainment Limited - $3,500 annually for 3 years – total $10,500 ex GST for the Rocky Trail Fox Superflow Ipswich Enduro.
2. Ipswich District Teacher-Librarian Network - $14,437.50 combined cash and in-kind support for the StoryArts Festival as follows:
· $6,000.00 ex GST financial support (venue fees and family performance fees)
· $6,437.50 incl GST in-kind support (waiving of Ipswich Civic Centre venue hire)
· $2,000.00 in-kind support (two page feature in Council’s quarterly guide)
B. That council note that there were no event sponsorship related ticket allocations made to Councillors or council staff during this period.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Fechner Nil
Kunzelmann
Harding
Madsen
Jonic
The motion was put and carried.
Mentions: Brisbane Road · Rocky Trail · Ipswich
5. Community Funding and Support Allocations Status Report 1 July 2020 to 29 March 2021
Resolution: Moved by Mayor Teresa Harding:
6. Community Funding and Support Allocations Status Report 1 July 2020 to 29 March 2021
This is a report concerning the year-to-date allocation of Council’s Community Funding and Support Programs from 1 July 2020 to 29 March 2021.
In the 2020-2021 financial year Council allocated a total $1,751,448 to support the Ipswich community through the Community Funding and Support Programs including special COVID-19 Recovery Funding.
As at 29 March 2021 Council had allocated approximately $932,661.47 to around 160 Ipswich community groups, sporting organisations and small businesses.
There is approximately $818,786.53 in funding remaining across the Community Funding and Support Programs for the remaining three months of the 2020-2021 financial year – primarily in the Community COVID-19 Recovery Support Program, COVID-19 Ipswich Small Business Funding Program and the Councillor Discretionary Funds Program.
All successful applicants and projects are detailed in Attachment 1 and also reported online at www.ipswich.qld.gov.au/services/funding-and-support in accordance with Council’s principles of transparency and the Community Funding and Support Policy.
RECOMMENDATION
Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann:
That the report concerning the year-to-date allocation of Council’s Community Funding and Support Programs from July 2020 to March 2021 be received and the contents noted.
AFFIRMATIVE NEGATIVE
Councillors: Councillors:
Fechner Nil
Kunzelmann
Harding
Madsen
Jonic
The motion was put and carried.
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 12.33 pm.
The meeting closed at 1.10 pm.
Mentions: Ipswich
Source: Ipswich City Council meeting minutes (CC BY 4.0).